Less than Full Time Training Policy - KSS Deanery

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• Managing the slot sharing arrangement so that the two slot sharers are keptinformed of each other's activities and progress, ensuring that repetition ofwork is avoided and that no activities or responsibilities fall into the gapbetween the two people.• Arranging access to training for slot sharers where the two individuals do notwork the same hours.• Ensuring consistent performance standards between the two slot sharers,particularly where they are responsible for managing other members of staff.• Timely maintenance of the slot share arrangement should one slot sharerleave or go on long-term leave.7.2 Reduced Sessions in a Full-Time PostA trainee occupies an established full-time post but works reduced hours. Noadditional funding is required from the Deanery as the full-time post is alreadyfunded from existing funding sources for a substantive training grade, but theemployer is able to retain the surplus funds to support the LTFT arrangement atlocal level. However, the trainee would still need to complete the LTFT TrainingApplication and Approval Forms, as there is a national requirement to report onLTFT Training arrangements to the Department of Health via the national LTFTTraining Forum, which is attended by members of the LTFT Training Team. TheTrust would also need to confirm their written approval to support thisarrangement, as well as clarifying that the full time post was secured in opencompetition.7.3 Supernumerary PlacementsMost Deaneries are unable to fund supernumerary LTFT Training placements,which includes KSS Deanery as of 21 July 2010, when the financial constraintsmade it no longer viable to fund in this way. These placements were fully fundedby the Deanery and enabled employers to create a new post in to which the LTFTTrainee would be slotted and the substantive full time post could be back-filled.This arrangement requires specific Educational Approval to ensure the sameaccess to educational elements as that of a full time trainee, including out ofhours, access to departmental meetings, audit, research and teaching. Whilstsome supernumerary arrangements will be protected for a time-limited period, it isanticipated that supernumerary LTFT placements will be phased out by 2011.The Deanery recognises that the geography of KSS may prove challenging toaccommodate slot shares but the priority is to spread the access to the limitedfunds available in order to meet the ongoing demand. In addition, the approachalso supports the Department of Health principle that LTFT Training trainees areaccommodated into the rest of the workforce population as a commitment tomainstreaming LTFT Training.8 PayThis section is based on the national guidance from NHS Employers which waspublished in June 2005 with the aim of improving access to LTFT training [Equitablepay for flexible medical training, 2005]. The system for paying LTFT trainees is onewhere the basic salary is determined by the actual hours of work, as derived initiallyfrom the rota and confirmed by monitoring.A division into four-hour bands based on hours of actual work enables someaveraging to take place, and the pay for each band is based on the lower hours limit.KSS Less Than Full Time Training Policy.doc Page 10 of 15
Thus:F5 is 20 or more and less than 24 hours of actual work a week and attracts 0.5F6 is 24 or more and less than 28 hours of actual work a week and attracts 0.6F7 is 28 or more and less than 32 hours of actual work a week and attracts 0.7F8 is 32 or more and less than 36 hours of actual work a week and attracts 0.8F9 is 36 or more and less than 40 hours of actual work a week and attracts 0.9}OffulltimebasicsalaryAdded to this is a supplement, paid as a proportion of the basic salary identifiedabove, to reflect the intensity of the duties.This system has the advantage of proportionality, and loses the image of ‘a full basicsalary plus a supplement’ for part-time work that the service finds so difficult toaccept. It also benefits from being based on hours of actual work, and is thusdemonstrably equitable.0.5Total salary = salary* + salary* x 0.40.2*salary = F5 to F9 calculated as above.The supplements will be applied on the basis as set out below:• Band FA – trainees working at high intensity and at the most unsocial times.• Band FB – trainees working at less intensity at less unsocial times.• Band FC – all other trainees with duties outside the period 8am to 7pm Monday toFriday.BandSupplement Payable as aProportion of thecalculated basicFA 50%FB 40%FC 20%9 Additional Guidance9.1 Statutory LeaveSubject to available funds, the Deanery will fund up to three months of a statutoryperiod of absence, e.g. maternity/long-term sickness, for LTFT trainees. Traineeswho discover they are pregnant during training should notify the Deanery ofanticipated start and end dates of maternity leave as well as informing otherrelevant bodies, e.g. employing Trust/Foundation School. If there is a change tothe initially approved LTFT Training end date, trainees will need to apply for aLTFT Training extension using a LTFT Training Extension Application Form,which can be downloaded from the Deanery website. The employer should beconsulted with regard to advice and guidance on entitlements to maternity payand leave and will normally provide a maternity policy, which will detail theentitlements and requirements of the employment. The Deanery website alsoprovides some general guidance on maternity and pregnancy duringpostgraduate training.KSS Less Than Full Time Training Policy.doc Page 11 of 15
Page 1 and 2: KSS DeaneryLess than Full Time Trai
Page 3 and 4: 1 IntroductionLess than Full Time (
Page 5 and 6: To avoid missing valuable education
Page 7 and 8: involved in the GP LTFT Training ap
Page 9: emaining slot share partner, whilst
Page 13 and 14: Manager. Trainees are also advised
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Less than Full Time Training Policy - KSS Deanery

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