McCormick School of Engineering and Applied Science ...

Northwestern UniversityM c Cormick 2005-2006Robert R. McCormickSchool of Engineeringand Applied SciencesFaculty and Advisor Handbook

Northwestern UniversityM c CormickRobert R. McCormickSchool of Engineeringand Applied SciencesAdvising and Registration Schedule 2005-2006 Academic YearDates To Remember For Fall 2005-2006 Registration ProcessFall Final Schedule on CAESAR* Tuesday, August 23Freshman Advisers Briefing Monday, Sept. 12Freshman Advising Thursday, Sept. 16Freshman Registration Friday, Sept. 17Late Registration/Add or Change Period Tuesday, Sept. 20 - Monday, Sept. 26P/N Declaration Period Tuesday, Sept. 20 - Friday, Oct. 7Drop PeriodTuesday, Sept. 20 - Friday, Oct. 28 (5:00pm)Dates To Remember For Winter 2005-2006 Registration ProcessWinter qtr. Schedule on CAESAR* Friday, Oct. 28Winter qtr. Advisers’ Quarterly Workshop Thursday, Oct. 20Winter qtr. Advising Sign-up Wednesday, Oct. 26 - Friday, Oct. 28Winter quarter Advising Monday, Oct. 31 – Friday Nov. 4Study Plans Due Friday, Nov. 4Winter Quarter Registration Dates Monday, Nov 14 – Friday, Nov. 18(CAESAR open until Dec. 16)Late Registration/ Add or Change Period Tuesday, Jan 3 – Monday, Jan. 9P/N Declaration Period Tuesday, Jan 3- Friday, Jan. 20Drop PeriodTuesday, Jan 3 - Friday, Feb 10 (5:00pm)Dates To Remember For Spring 2005-2006 Registration ProcessSpring qtr. Advisers’ Quarterly Workshop Thursday, Jan. 26Spring qtr. Schedule on CAESAR* Friday, Feb. 3Spring qtr. Advising Sign-up Wednesday, Feb. 1 – Friday, Feb. 3Spring quarter Advising Monday, Feb. 6 – Friday, Feb. 10Study Plans Due Friday, Feb. 10Spring Quarter Registration Dates Monday, Feb. 20 - Friday, Feb. 24(CAESAR open until March 17)Late Registration/Add or Change Period Monday, March 27 - Friday, March 31P/N Declaration Period Monday, March 27 - Friday, April 14Drop Period Monday, March 27 - Friday, May 5Dates To Remember For Fall Quarter 2006-2007 Registration ProcessFall qtr. Advisers’ Quarterly Workshop Thursday, April 27Fall qtr. Schedule on CAESAR* Friday, April 28Fall quarter Advising Sign-up Wednesday, April 26 – Friday, April 28Fall quarter Advising Monday, May 1 – Friday, May 5Study Plans Due Friday, May 5Fall Quarter Registration Dates Monday, May 15 - Friday, May 19(CAESAR open until Friday, Sept.8)

TABLE OF CONTENTSPAGEI. COURSESA. Notes on Course Management: Reminders, Suggestions and Cautions 4B. Class Lists 4C. Classroom Scheduling Room Reservations (Smart Classroom Information) 5D. Mid-Quarter Deficiency Report 7E. Reading Period 7F. CTEC - Course & Teacher Evaluation 7G. Regular Examinations, Make-up Examination 8H. Grades 8I. Final Grade, Online Access Authorization Form and on-line grading instructions 9J. Change of Grade 12K. Academic Discipline 13L. Academic Integrity: Faculty Responsibilities 14M. Check off/Degree Audit Insert, Sample Check-off and Key Sheet 14II. STUDENT ADVISINGA. Faculty Advising of Undergraduates 17B. ABET Requirement 17C. Themes and Communication Requirement 17D. Registration and Advising – Study Plan Holds 18E. McCormick School Recognition for Advanced Placement Testing and International 18Baccalaureate TestingF. Signatures on P-N Slips 20G. Signatures on Drop and Add Slips – Permission Numbers 20H. Study Abroad 20I. Transfer Credits From Other Institutions 20J. Two BS Degrees 20K. Concurrent BS/MS Degrees 20L. P-N Grade Option 21M. Undergraduate (Departmental) Honor Programs 22N. Military Science Program Credits 24O. Access to Students’ Records: Rights and Responsibilities 24P. Faculty Guide in Assisting Students with Disabilities 27Q. Undergraduate Residence Requirements 28R. Advisor Evaluation by Students 29S. Information on the World Wide Web 30III. INDEX 313

COURSESA. NOTES ON COURSE MANAGEMENT: REMINDERS, SUGGESTIONS, AND CAUTIONS1. Make course plans known to students by providing the following at the beginning of the quarter:a. Course outlineb. Homework requirementc. Testing (providing some feedback before drop date)2. After the drop date, do not suggest or advise dropping the course, since by faculty-adopted policythis is not allowed except in case of unusual extenuation.3. In arriving at the final grade be extremely careful to avoid error. You will be held to the gradedecision you submit to the Registrar.4. A final examination is ordinarily given in a course. It should only be at the time scheduled by theRegistrar’s key or in those times scheduled for common or departmental exams that are pre-arrangedwith the Registrar and published in the Time Schedule.5. University policy as stated in the Faculty Handbook should be followed.“Graded examinations and papers should be provided for student inspection and discussionwith the instructor. The faculty member is responsible for all work carried out by teachingassistants. During the quarter tests and quizzes should be graded and returned promptly inorder to make the examination a part of the students’ learning experience. Reasonableopportunity shall be provided for students to review final examinations and papers with theirinstructors during a period of at least two weeks in the subsequent quarter. During this periodinstructors normally retain students’ papers and answers to examination questions. In order toverify grades recorded by the Registrar and to answer possible inquiries, instructors’ gradebooks shall be retained for at least one year.”6. Please see the section on academic dishonesty and the attending precautions in section L.B. CLASS LISTSInstructors can access on-line class lists from the web using the following instructions:1. Go to http://www.registrar.northwestern.edu/2. Click on “Faculty and Staff”3. Scroll down to “Registration” heading, click on “Class Roster”4. Choose your net-id and password5. Click on “Search for a class”6. Select “Term” and enter the course number without a hyphen7. Click “Search classes” – select your class from the listAfter step 7 you will see the links to class lists, e-mail an a few others. If you have problems, contactSuzanne Anderson or Jaci Rivera in the Registrar’s Office.4

C. CLASSROOM SCHEDULING AND ROOM RESERVATIONSClassrooms in The Technological Institute building are part of the University-wide classroom systemunder the jurisdiction of the Registrar’s Office. Engineering, science and math courses receive a firstpriority, not a guarantee, in tech classrooms scheduling. Some classes will be assigned outside of theTech building.Classes must follow the guidelines listed below.MWF Classes1. MWF is the normal sequence for classes meeting three days a week for 50 minutes.2. MTWF is the normal sequence for classes meeting four days a week for 50 minutes.TTH Classes1. Classes should be scheduled to meet at 8:00, 9:30, 11:00, 12:30, 2:00 and 3:30 since mostTTH classes are 80 minutes.Additional Guidelines1. It is expected that a department’s classes in a given quarter should be balanced overdifferent time slots.2. The Registrar’s Office reserves the right to ask a department to change the time ofclasses as room scheduling difficulties warrant.3. All classes are assigned in accordance with past enrollments, unless justification ispresented that the enrollment will increase to match the maximum enrollment requested.4. All classes needing a specific classroom because of room facilities must complete aspecific room request through their department. Without a request, your room will beassigned by size.5. All requests to cancel or change the time of a class with students enrolled must bepresented in writing and singed by the chair of the department and rests uponauthorization of the dean of the school.Room ReservationsClassroom reservations for all buildings on campus, Quarterly assignments and one-time reservationsare handled by Anca Borsan, at 7-7866 and Maria Di Benedetto, at 1-8438, in the Registrar’s Office.The summer session office, at (312) 503-2399, handles all room reservations during the summermonths.Special Request for Room AssignmentsIf an instructor has specific needs for teaching her/his class, including location, classroom type (fixedseats, movable seats), particular buildings or particular classroom, and those with special audiovisualequipment or computers, all request must be done on an Excel spread sheet and sent via e-mail to j-rivera@northwestern.edu each quarter by the faculty or staff member in his/her department who isresponsible for classroom scheduling. This form must be absolutely complete and specific. It isnot sufficient to request a “Smart” room.5

Computer-Aided ClassroomsThe university has multiple high-tech classrooms with computer-aided equipment, AV equipment andprojectors installed in the rooms. Facilities in each room are different. While many of these classroomsare in Tech the rooms are in high demand, and faculty must be willing to teach out of Tech in order tohave to proper equipment for their class. It is the faculty member’s responsibility to know exactly whichrooms on campus will provide the necessary teaching facilities by using the Smart ClassroomsReference Table at the bottom of this page. Not all smart classrooms requested are available at thefaculty member’s choice of time and location, so faculty must be flexible.Tech Classrooms: Every room in Tech has a blackboard or whiteboard and overhead projector.Visit www.at.northwestern.edu/ctg/classrooms and select classroom list for more up to dateinformation.Smart Classrooms, also called technology-enhanced classrooms, create new opportunities in teachingand learning by integrating networking, digital, and audiovisual technologies. There are 46, Registrarschedule Smart Classrooms on the Evanston campus for faculty use. Seventeen (17) of these areLaptop-based* Smart classrooms. NUIT’s Academic Technologies supports the technology in theserooms and encourages you to contact us at 7-ROOM (7-7666) to schedule an orientation to learn moreabout these classroom facilities.The Office of the Registrar schedules these, and all classrooms for use.Smart classrooms are equipped with the following:• Ceiling mounted LCD projector and projection screen• Laptop connectivity for both Macintosh & PC• VCR• Sound system• Wireless mouse• Touch screen Control System• Telephone• Aux-video Input• USB InputDepending on the classroom, other equipment may include:• Resident networked Mac or/and PC w/DVD and Zip Drive*(over 30 software titles available)• Microphone (wireless handheld and /or lavaliere)• Slide projector• Stereo Sound• Cassette Player• DVD player• Document Reader*Special Note* Because there is not resident computer in the laptop-based Classrooms, we encourageyou to bring your own laptop with you for training.6

D. MID-QUARTER DEFICIENCY REPORTUnsatisfactory course work by a student should be reported promptly to the Undergraduate EngineeringOffice. Deficiencies should be reported no later than the fifth week of the quarter. As soon as thesereports are received, the student is notified of the deficiency and asked to see her/his advisor. It ishoped that the student will thus have a fair and timely warning and that they will discuss with a facultymember the means of rectifying their difficulties. Please report excessive absences, or e-mail AssistantDean Joe Holtgreive at jjh@northwestern.edu.E. READING PERIODIn several schools of the university, including the Weinberg College of Arts and Sciences, the last weekof scheduled classes is designated as a “reading period” and no class meetings are actually held, thetime being given to reading, writing and review. In McCormick, however, no portion of the academicquarter is scheduled as a reading period. That is, the full quarter to the last day of scheduled classes isto be use for class meetings or appropriate assignments. However, McCormick observes the followingthree restrictions:1. There should be no new (additional) material in a course after Wednesday of Reading Week,the last week of classes.2. Final Examinations are not to be given before the end of the last week of classes.3. Other than in the case of a paper or project report in lieu of a final examination, the deadline forall materials to be submitted for a grade normally must be set no later than 5:00 PM of theSaturday preceding the final exam week.F. CTEC-COURSE & TEACHER EVALUATIONThe Course and Teacher Evaluation Council (CTEC) functions within the Office of the UniversityRegistrar. CTEC began as a student government committee in 1971 and currently operates under thedirection of the Provost’s Office. CTEC evaluates undergraduate and 400-level graduate courses andplace a compilation of these undergraduate courses evaluations on the university web-sight with theinstructor’s permission.It is a McCormick policy that all courses participate in the CTEC process.The purposes of CTEC are three-fold:1. To give students the opportunity to make informed registration decisions about classes andinstructors;2. To give faculty members feedback regarding which aspects of their teaching are successful andto determine which need improvement;3. To assist University administrators in making decisions regarding faculty promotions and tenure.Students fill out their CTEC course evaluations on-line via CAESAR.• Students may access the CTEC online page from several sites.www.registrar.northwestern.edu/www.registrar.northwestern.edu/ctec/www.northwestern.edu/academics• Students will be asked for their netid (abc123) and password (same as you e-mail) to enter thesite. Students will only be allowed to enter the sites of classes for which they are registered.• Once an evaluation is submitted for a class, the link to that class will be closed. Identificationwill not be linked in any way.• Remind them to do this evaluation.7

G. REGULAR EXAMINATIONSRegular final course examinations are held during the last week of each quarter, i.e., in the weekfollowing the last scheduled class (refer to the front of the Class Schedule). THERE SHOULD BE NODEVIATION FORM THIS EXAMINATION SCHEDULE.Make-up examinationsWhen a student has missed a final examination, a grade of “X” is assigned rather than a normal lettergrade. To remove the notation of “X”, which provides no credit for the student and carries zero points(the same as an F), the student must take a make-up examination. PERMISSION TO TAKE A MAKE-UP EXAM FOR AN ENGINEERING COURSE MUST HAVE THE WRITTEN APPROVAL OF BOTHTHE INSTRUCTOR AND THE ASSOCIATE DEAN. Unless the student is able to demonstrate that theabsence was due to extenuating circumstances beyond personal control (verification performed by theOffice of the Associate Dean for Undergraduate Engineering) permission to take a make-upexamination will not be granted and final grade in the course would reflect this fact. Make-upexaminations are normally scheduled within the first month of the quarter following the on in which the“X” was given. In all cases, “X” grades must be made up before the end of the next quarter in which thestudent is in residence in any school at Northwestern University or the credit if forfeited.H. GRADESMcCormick faculty have the option of using "+" and "-" with the normal grades that have been used inthe past, as follows:Grade Grade Points JudgmentA 4 .0 ExcellentA- 3.7B+ 3.3B 3.0 GoodB- 2.7C+ 2.3C 2.0 SatisfactoryC- 1.7D 1.0 Poor but passingF 0 FailX 0 Failed to earn credit: missed final examinationY 0 Failed to earn credit: work incompleteThe following notations are not computed in the grade point average:P - Pass with creditN - No grade, no creditK - In progressS - Satisfactory: noncredit courseU - Unsatisfactory: noncredit courseW - Dropped course with permission8

I. FINAL GRADE AND ONLINE GRADINGIn arriving at a FINAL GRADE, be extremely careful to avoid clerical and judgment errors, and beprepared to hold to the grade decision.a. Opportunities for grades must be equal for all students, therefore, extra work orreexamination is not appropriate for use in determining a grade (or change of grade)unless these steps are regular policy in the course, made known and available to allstudents. In particular after a final grade is assigned, discussion or consideration ofmake-up work or reexamination should be avoided, since University policy will not allowa grade change on this basis.b. Any error in grading, an error of commission or omission, must be corrected and is theonly basis for changing a final course grade. In such a case, a memo (detailing thenature of the error and why it would necessitate a change in grade) must be submitted tothe Undergraduate Committee for approval. See section J.Be sure to use the following grades correctly:YKIncomplete: This grade may be used by the instructor only when, for verified or verifiableextenuating reasons, a student cannot complete the normal requirements of the course by thegrading deadline. An incomplete is appropriate only in cases in which the student hasparticipated to the fullest extent possible, developing considerable investment in the course, andis not appropriate in a situation in which the course would need to be essentially repeated at alater time.Work in Progress: Awarded only in those courses for which prior approval has been obtainedfrom the Dean’s Office. Individuals in unapproved course should receive a “Y”.XAbsent from the final examP/NP Pass/No Pass: Only grades “P” and “N” are acceptable entrances on the grade sheet,although the professor should be able to support the assignment of the P or N.S/US Satisfactory or Unsatisfactory in a zero credit course. Only the grades “S” and “U” should beassigned.V/WAudit “V” is normally assigned. If you wish to deny the courtesy of an audit due to nonattendance,enter a grade of “W”.The FINAL ON LINE-GRADE LIST is available each term from the beginning of exam week until3:00pm on the Monday after exams. After 3 PM, grades cannot be entered online and must be doneon paper in the Office of the Registrar by the professor.In order to enter grades on line all faculty teaching a course must complete the “Access AuthorizationForm”, this form can be obtained on line through the registrars’ website atwww.registrar.northwestern.edu/staffac/. If you have any questions regarding these procedures, pleasecontact the Associate Registrar, Michael Maysilles, at 1-8466. After the examination, week ends,grades must be submitted within two and one-half days.9

Access Authorization Form for Online Grade ProcessingRobert R. McCormick School of Engineering and Applied ScienceName_____________________________________Date________________________________(Last Name, First Name, MI)E-mail ____________________________________Department __________________________Work Address ______________________________Work Ph ____________________________Netid _____________________________________EmplID _____________________________The individual listed above performs the departmental responsibilities related to submission of end of term gradesand will require access to online grade processing.Statement of Agreement• I will not seek personal benefit or permit others to benefit personally from information contained in the StudentEnterprise System (SES).• The privacy and confidentiality of the student records is protected by The Family Educational Rights and PrivacyAct. Access to student records is granted to University staff/faculty who have a legitimate educational purpose. Itis unlawful to release student record information to any third party.• I will not divulge the contents of any record or report to any person except in the conduct of my work assignmentand in accordance with University and department policies.• I will not knowingly include or cause to be included in any record or report a false, inaccurate, or misleadingentry.• I will not divulge personal ID’s or passwords to anyone, whether University personnel or others.I UNDERSTAND THAT ANY VIOLATION OF THIS AGREEMENT MAY BE CAUSE FOR APPROPRIATEDISCIPLINARY ACTION, INCLUDING DISMISSAL.Applicant’s SignatureStephen H. Carr, Associate DeanApplicant’s Printed NameFOR OFFICE USE ONLYData Custodian ______________________________Date ______________________________________Return completed form to the Office of the Registrar,Attention: Michael E. MaysillesFax (847) 491-845810

Online Grading Tip Sheet – see http://www.registrar.northwestern.edu/faculty_and_staff/onlgradts.pdf11

Solving the Most Common Grade Problems:1. THE STUDENT IS ATTENDING CLASS, BUT IS NOT ON THE GRADE ROSTERIf possible notify the student in writing that they do not appear on the roster of students in yourclass. If the course has concluded, a Change of Grade form will have to be used to record theirgrade.2. THE STUDENT IS NOT ATTENDING CLASS, BUT APPEARS ON THE GRADE ROSTERAssign an “F” grade and email Oralia Gomez ( o-gomez@northwestern.edu) in the Office of theRegistrar, indicating that the, “student never attended” or “stopped coming to class after the firstweek”. This notation will assist the Registrar’s Office when settling potential discrepancies.J. CHANGE OF GRADEThe Change of Grade form below is used for the following purposes:1. To report a final grade previously reported as incomplete (i.e., X or Y)2. To report a grade for a student whose name does not appear on the class list3. To report a letter grade change for approval by the Undergraduate Committee.Faculty members may obtain change of grade forms in the Undergraduate Engineering Office and thefaculty must have a signature card on file. Students must not be involved in delivering blank orcompleted Change of Grade forms. Faculty and Staff members will be asked to sign them out andrecord how many and which forms are in their possession.It is University policy that end of-quarter grades (except K, X or Y) are FINAL once submitted to theRegistrar’s Office and CANNOT BE CHANGED ON THE BASIS OF A REVISION OF JUDGMENT ORA SECOND OR EXTENDED OPPORTUNITY.Changes should be made to correct an actual error in grade computation or in transcribing a grade, orwhere some part of the student’s work has been unintentionally overlooked. The change is anecessary one if the new grade is one that would have been submitted had there been no mistake incomputing and had all the pertinent data been before the instructor at the end of the quarter.12

The McCormick Undergraduate Committee must approve every change from one letter grade toanother. Therefore, not only must the above Grade Report Form be presented, but it must beaccompanied by a written memorandum and appropriate documentation fully explaining thebasis for the change and how the error would result in a change of grade. The report form,memorandum, and documentation should be provided to the Associate Dean for referral to theUndergraduate Committee.All grade changes for Undergraduates must pass through the Undergraduate Engineering Office beforebeing sent to the Registrar’s Office. All grade changes for graduate students must pass through theGraduate School before going to the Registrar’s Office, except for MEM, MCM, MME and MMMstudents, whose cases are handled through Dean Walsh’s office before going on to the Registrar’sOffice.K. ACADEMIC DISCIPLINEJurisdictionAcademic discipline and the need to respond to plagiarism, cheating in class, etc. are the responsibilityof the undergraduate school that is offering the course in which the incident occurred. An exception tothis jurisdictional arrangement is in the case of graduate students in these classes, they being underthe jurisdiction of the Graduate School. In instances where an undergraduate student enrolled inanother school is accused of having committed an act of academic dishonesty in a McCormick course,McCormick determines whether such an act took place and the effect, if any, on the McCormick coursegrade. The school in which the student is enrolled makes any sanction beyond a course grade.Similarly, a McCormick student found to have committed academic dishonesty in a course of anotherschool is referred to McCormick for determination of a further sanction, if any. http://wwwueoffice.tech.northwestern.edu/academic/integrity.cfmProceduresIf an instructor believes there may have been an act of academic dishonesty, the instructor mustimmediately refer the matter to the Associate Dean for Undergraduate Engineering (or, in the case of agraduate student, to the Graduate School). The instructor should not attempt to deal with the matterpersonally and should avoid interviewing the student or students involved. This part of the processshould be left to the Associate Dean.All cases shall be referred within one month of the date of the alleged incident or within one month ofthe date the faculty member becomes aware of it, whichever is later. No action shall be taken on anycase if more than one year has elapsed since the alleged incident. In the case of an undergraduate,the instructor should make a recommendation as to how the incident might affect the student’s grade orstanding in the class.The Associate Dean meets with the student to gather information, to hear any explanation anddetermine what the sanction will be. The Associate Dean notifies the student in writing of her/hisdecision and informs the student of the appeals procedure.If the matter is appealed, it is referred to the Academic Hearing Board, and a first meeting is called withavailable evidence placed before the Board. The instructor and the student are asked to meet with theBoard, as well as any parties who may have been involved or may serve as witnesses. A request bythe Board, the instructor, or the student for further information or testimony will be honored andpursued.13

With all evidence developed as fully a possible, a final hearing is held with full opportunity to the studentand the instructor to clarify charges and provide response. The Board will then make itsrecommendation, which may range from dismissing the charges exclusion from Northwestern. TheBoard, through its chair, shall inform the student that he or she may appeal the Board’s decision byfiling a further appeal in writing within ten days to the Provost of the University.L. ACADEMIC INTEGRITY – FACULTY RESPONSIBILITIESIn order to insure academic integrity in the classroom, it is necessary for the McCormick School ofEngineering faculty to take certain steps that will discourage academic dishonesty and protectacademic integrity. These steps include:1. Examination security. Each department should institutionalize procedures that will safeguardexamination security. Undergraduate students should not be given custody of, or other responsibilityover, examinations, prior to their administration.2. Examination seating. Every effort should be made to place students in alternate seats duringexaminations. In circumstances where it is known in advance that this will not be possible, othermeasures, such as the use of alternating examination formats, should be used.3. Notice of academic requirements. Instructors should inform students of the academicrequirements of each course in writing at the outset of the quarter. Such information should include (a)notice of the scope of permitted collaboration, if any; (b) notice of the conventions of citation andattribution within the discipline of the course; and (c) notice of the materials that may be used duringexaminations and on other assignments.4. Proctoring of examinations. Each department should establish and disclose a consistent policywith regard to the proctoring of examinations.5. Academic dishonesty. All suspected cases of academic dishonesty should be reported to theAssociate Dean of Undergraduate Engineering.M. CHECK OFF/DEGREE AUDIT INSERTSThe Undergraduate Engineering Office maintains a check-off for each engineering student. This is thedocument that is used as the degree audit tool in the Engineering School. All grades and transactions,such as transfer credit and petitions, are posted to this form. This check off is available to the studentand his/her advisor upon request. In addition, students can review their academic credit contained inthe University Registrars’ database in a degree audit format. This degree audit is still undergoing prooftesting for accuracy and is therefore not used for official determination of fulfillment of graduationrequirements.D GRADES IN MAJOR COURSESThe grade point average of the 16 major program courses presented for the degree must be at least2.00 and no more than two of these courses may carry grades of D.14

SAMPLE CHECK OFF/DEGREE AUDIT FOR AN ECE STUDENT ENTERING 20001 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12MATHEMATICSMAJOR COURSESMATH 214-1 ECE 221214-2 ECE 222214-3 ECE 223215 ECE 224217 ECE 225221 REQUIRED ECE TECHNICAL ELECTIVES - 6 from listBASIC SCIENCEECEPHYX 135-1ECEPHYX 135-2ECEPHYX 135-3ECEECEECECOMPUTER PROGRAMMING300-level ECE COURSES - 2 not used aboveECE 101 orECECS 110 or 111ECEBASIC ENGINEERING 300-level Engg, Math, CS, and Sci T.E. - 2CE 212ECE 202ECE 203DESIGN COURSE 1 of ECE 347, 392, 398, 399 (if design)ECE 230ECEECE 302 QTR CP AT PTS Q.AVG CP AT PTS CUM* 1 . . . .* one from area I, II, III, or V 2 . . . .DESIGN & COMMUNICATIONS 3 . . . .Des 4 . . . .Engl 5 . . . .Speech 6 . . . .SOCIAL SCIENCE/HUMANITIES - THEME 7 . . . .8 . . . .9 . . . .10 . . . .11 . . . .12 . . . .13 . . . .14 . . . .UNRESTRICTED ELECTIVES 15 . . . .CO-OP QTROTHER COURSES10 technical electives: 6 of ECE 115, 250, 303, 307, 308, 332, 333, 346, 353, 359, 360, 363, 365, 374, 378, 379, 380,381, 382, 383, 384, 385, 386, 388, 390, 391; 2 additional 300-level ECE courses; 2 300-level engg, sci, or math courses.At most 2 ECE 399's will be allowed as tech. elect. More can be taken, but will be counted as unrestricted electives.Checkoff Key ECE 2000tr 1 = transfer credit from first schooltr 2 = PHYX A35 – 2 transfer credit from second school.tr 3 = transfer from third schoolEX = exempt from course (put in after successfully passing next course in sequence with a C grade or better).The student does not carry this exemption outside of McCormick should he/she decide to transfer out.• = CEEB or AP credit• cr = credit by examNotations made in the left column are duplicate credit and may not be applied towards degree.15

CHECK OFF SHEET KEY1. tr1 = transfer credit from first school2. tr2 = PHYX 135-2 transfer credit from second school3. tr3 = transfer from third school4. EX = exempt from course (put in after successfully passing next course in sequence with aC- grade or better)5. * = CEEB or AP credit6. cr = credit by exam7. IB = International Baccalaureate credit8. = courses student is registered for but has not completed9. Credit listed in the margin is considered to be a duplication at Northwestern.The block below is found on the right hand side of the check off sheet. Every quarter we list all thepoints accumulated by the student’s academic progress.QTR C A PTS Q.AV C A PTS CUMP T G P T1 . . . .2 . . . .3 . . . .4 . . . .5 . . . .6 . . . .7 . . . .8 . . . .9 . . . .10 . . . .11 . . . .12 . . . .13 . . . .14 . . . .15 . . . .COLUMS 1 through 5#1-15 = Identifies the quarter and yearCP = Courses COMPLETED in the current quarterAT = Courses Attempted in the current quarterPTS = Grade POINTS accumulated in the current quarterQAVG = CUMULATIVE AVERAGE GRADE POINTS calculated for the current quarterCOLUMNS 6 through 9Represent the overall points accumulated for the quarters completed by the student. By adding theprevious and current quarters we are able to determine the current GRADE POINT AVERAGE for theyear.Completed and Attempted columns would be different in the following cases:-Student fails a course: course would count as an attempt, but not as a completed course.-Student takes a course P/N: course does not count as an attempt because it does not factor inthe GPA.16

STUDENT ADVISINGA. FACULTY ADVISING OF UNDERGRADUATESThe advisor should be a:1. Reliable Resource:A. Help the student pick the right coursesB. Interact skillfully in the advising sessionC. Be aware of curricular selections: courses, requirements, options, themesD. Be knowledgeable about procedures: drop/add, P/N, petitions, etc.2. Clearinghouse of Information:A. Counsel students with problemsB. Act as a source of informationC. Suggest academic activities and optionsD. Suggest study skills improvements3. Personal/Professional ContactA. Model professionalism and inform students of professional activitiesB. Provide personal contact with a faculty member, as an individual4. Career Development Aid:A. Help the student choose the best major for their interest and abilitiesB. Provide an assessment of progressC. Educate the student about engineering licensureD. Encourage Co-op, internships, and research opportunitiesE. Discuss post-graduation plans: a job, graduate school, Peace Corps, etc.B. ABET REQUIREMENTAll McCormick programs, with the exception of applied mathematics, computer science and medicalengineering, are accredited by the Engineering Accreditation Council of the Accreditation Board forEngineering and Technology. ABET accreditation, which is administered on a national basis, isimportant in professional engineering fields. Additional information concerning professionalaccreditation may be obtained from the Office of the Associate Dean for Undergraduate Engineering.C. THEMES AND COMMUNICATION REQUIREMENTSStudents in engineering are required to take seven courses in the Social Sciences/Humanities.These courses are chosen according to one of two options below in the following 3 areas: Fine Arts,Language and Literature (FAL), Historical Studies and Values (HSV), or Social and Behavioral Science(SBS).Option A. -At least two courses must be chosen in each area;-Of the seven courses, only 3 may be 100-level (unless they’re language);-3 courses must be thematically related, to provide depth.Option B. -5 of the 7 courses must be thematically related;-No more than five courses may come from a single area, to provide breadth.17

The Freshmen/Sophomore Program Coordinator must approve the courses taken for a student’s socialscience-humanities requirement. Theme declaration forms are available in the UndergraduateEngineering Office, Room L269. Once filled out and signed by a student’s adviser, the form should besubmitted to the Undergraduate Engineering Office by the end of students’ sophomore year.The course listings and theme areas are updated yearly and are available in the UndergraduateEngineering Office as well as http://www.mccormick.northwestern.edu/undergraduate/D. REGISTRATION AND ADVISING – Study Plan HoldsRegistration for the following quarter is held in approximately the seventh week of every quarter.1. Each adviser will receive the study plan of his/her advisees.2. Adviser will not receive a paper copy of the course offerings for the up-coming quarter. Advisorsare encourage to use CAESAR with their students, because the information is often more accurate thana printed copy.3. Students will be asked to see their advisers during the designated advising week. Students will signup for an appointment on a blue advising sign-up sheet.4. After seeing the student and agreeing upon a set of courses for the ensuing quarter, the advisershould sign and date the Study Plan. The student will then return the Study Plan to the UndergraduateEngineering Office. A hold will be placed on each student’s record that will only be removed upon thepresentation of a signed Study Plan. All students who have difficulty finding their advisers areinstructed to check with the Department Chair.E. McCORMICK SCHOOL RECOGNITION FOR ADVANCED PLACEMENT TESTING (thislisting will vary depending upon the year of entry for the student – confirm athttp://www.wcas.northwestern.edu/advising/ap.html - units are only official once they have beenposted to a students transcript.)Exam Score Credit Authorized Requirement CreditArt History 5 1 unit (Art History 2XX) Theme, or Unrestricted ElectiveArt (Drawing & Studio) 5 1 unit (Art 1XX) Theme, or Unrestricted ElectiveBiology 5 1 unit (Biology 1XX) Unrestricted ElectiveChemistry 3, 4 1 unit (Chem 101; placement in 171) Basic Science or Unrestricted Elective5 3 units (Chem 101, 102, 103); Basic Science or Unrestricted Electiveplacement in Chem 210-1 or 212-1Computer Science A & AB 4, 5 1 unit (Comp Sci 110) Unrestricted ElectiveEconomics-Macro 5 1 unit (Economics 201) Theme, or Unrestricted Elective- Micro 5 1 unit (Economics 202) Theme, or Unrestricted ElectiveEnglish (Lang. or Lit.) 5 2 units (English 1XX) Theme, or Unrestricted ElectiveEnvironmental Science 5 1 unit (Env Sci 1XX) Unrestricted ElectiveFrench (Lang. or Lit.) 4 1 unit (French 2XX) Theme, or Unrestricted ElectiveFrench Language 5 2 units (French 2XX) Theme, or Unrestricted ElectiveFrench Literature 5 2 units (French 2XX) Theme, or Unrestricted Elective18

German 4 1 unit (German 2XX) Theme, or Unrestricted Elective5 2 units (German 2XX) Theme, or Unrestricted ElectiveGovernment (American) 5 1 unit (Poli Sci 2XX) Theme, or Unrestricted ElectiveGovernment (Comparative) X None NoneHistory (U.S, European or World) 4,5 2 units (History 2XX) Theme, or Unrestricted ElectiveHuman Geography 5 1 unit (Geography 1XX) Theme, or Unrestricted ElectiveLatin (Literature/Catullus) 4 1 unit (Latin 1XX) Theme, or Unrestricted Elective5 2 units (Latin 2XX) Theme, or Unrestricted ElectiveLatin (Vergil 4 1 unit (Latin 1XX) Theme, or Unrestricted Elective5 2 units (Latin 2XX) Theme, or Unrestricted ElectiveMathematics AB 4 1 unit (Math 220 formerly 214-1) Mathematics Requirement(or AB subscore) 5 2 units (Math 220, 224 formerly 214-1,2) Mathematics RequirementMathematics BCbelow 4 See AB subscore4,5 2 units (Math 220,224 formerly 214-1,2) Mathematics RequirementMusic (List./Lit. & Theory) X None NonePhysics B 5 2 units (Physics 130-1,2) None – not able to be applied to aMcCormick DegreePhysics C-l 5 1 unit (Physics 135-1) None – not able to be applied to aMcCormick Degree due toduplication with Eng. AnalysisPhysics C-2 5 1 unit (Physics 135-2) Basic SciencePsychology 4,5 1 unit ( Psychology 110) Theme, or Unrestricted ElectiveSpanish Language 4 1 unit (Spanish 2XX) Theme, or Unrestricted Elective5 2 units (Spanish 2XX) Theme, or Unrestricted ElectiveSpanish Literature 4 1 unit (Spanish 2XX) Theme, or Unrestricted Elective5 2 units (Spanish 2XX) Theme, or Unrestricted ElectiveStatistics 4,5 1 unit (Statistics 202) Unrestricted ElectiveMcCORMICK SCHOOL RECOGNITION FOR INTERNATIONAL BACCALAUREATE TESTINGHigher Level Exams Score Credit Authorized Requirement CreditBiology 6,7 1 unit (Biology 1XX) Unrestricted ElectiveChemistry 5, 6 1 unit (Chem 101; placement in 171) Basic Sci or Unrestricted Elective7 3 units (Chem 101, 102, 103); Basic Sci or Unrestricted Electiveplacement in Chem B10-1 or B12-1Computer Science 5, 6, 7 1 unit (CSc 110) Unrestricted ElectiveEconomics 6, 7 2 units (Econ 201, 202) Theme, or Unrestricted ElectiveEnglish 6, 7 1 unit (English 1XX) Theme, or Unrestricted ElectiveHistory (European or Americas) 6, 7 2 units (History 2X) Theme, or Unrestricted ElectiveMathematics 5, 6 1 units (Math 220, formerly 214-1) Mathematics Requirement7 2 units (Math 220, 224 formerly 214-1,2) Mathematics Requirement19

F. SIGNATURE ON P-N SLIPSMcCormick students now need signatures on P/N slips. Staff members in the UndergraduateEngineering Office are qualified to sign the slips. Students should be certain to check with the basicguidelines on pages 20 and 21. These guidelines are available in the Undergraduate EngineeringOffice, Room L269. STUDENTS WILL BE HELD ACCOUNTABLE TO THE REGULATIONS IN THESEGUIDELINES.G. SIGNATURES ON DROP AND ADD SLIPS – Permissions NumbersCAESAR has significantly reduced the need for the add/drop slip; However, there are severaloccasions where it is still employed. Students need an add/drop slip to:1. Add a 6 th course – only the Assistant Dean should sign the add/drop slip2. Add courses after the official close of the add period – The student is required to secure thesignature of the professor as well as a permission number (issued by the department office) beforebringing the add/drop slip to the Assistant Dean for final approval. The registrar’s office will add thestudent upon receipt of the slip.3. Drop courses after the close of the drop period – The student is required to secure the signature ofthe professor as well and the approval of the Assistant Dean.The slips may be obtained from the Registrar’s Office in Rebecca Crown, or in the UndergraduateEngineering Office, Room L269. If the action in question requires department consent (i.e., the class isfull, or is on permission) the student will be directed to the department assistant for a permissionnumber or be placed on a waiting list.H. STUDY ABROADThere are various programs available, and certain procedures must be followed if the student wishes tohave this credit accepted towards her/his Northwestern degree. Students inquiring about studyingabroad should be directed to the Assistant Dean in Room L268. An extensive amount of informationregarding opportunities is available at the University’s Study Abroad Office, 630 Dartmouth Place.I. TRANSFER CREDITS FROM OTHER INSTITUTIONSStudents who want to study at other accredited institutions and earn transfer credit for that work toNorthwestern must obtain advance approval of their proposed study. Petition forms for obtaining suchapproval are available at www.mccormick.northwestern.edu/undergraduate/forms/curriculumpetitionform.pdfThe McCormick School Academic Services Office also has forms available for engineering students.If courses are taken elsewhere during an absence from Northwestern (or during the summer), anofficial transcript of the work must be sent directly to the Office of the Registrar before the end of thenext quarter in residence at Northwestern. Otherwise, credit for such work is not allowed.J. TWO BS DEGREESStudents with wide-ranging interests may work toward two Bachelor of Science degrees in theMcCormick School. The work in both areas need not be completed at the same time, but the fullrequirements for each degree must be approved by each department (program) no later than two20

academic quarters before the completion of work for the second degree, yet no earlier that the junioryear. The full requirements for each degree must be satisfied. Six extra courses are equivalents ineach additional degree must be presented before the awarding of the degrees. Students wishing to filefor multiple degrees must complete a curriculum petition and multiple degree course form, both ofwhich are available in Academic Services, Room L269. The forms to be completed are available onour website.K. CONCURRENT BS/MS DEGREESDuring their senior year, qualified undergraduate students in the McCormick school may worksimultaneously toward the Bachelor of Science and Master of Science degrees in engineering.Integrated planning of course work involves the possibility of taking graduate-level courses during thethird and fourth years. Also provided are early assurance of graduate admission and early planning ofproject or research work. The course requirements remain unchanged for two degrees. No courseused for the MS requirement may be used for the BS requirement.Students may make application to the BS/MS program any time during the seventh through the ninthquarters, in accordance with departmental advice. However, upon beginning graduate study, studentsmay have no more than four courses to complete toward the undergraduate degree. The graduateapplication must be accompanied by a full plan of BS/MS studies and must be approved by thestudent’s Department Graduate Coordinator and chairman, Assistant Dean, and the Dean of theGraduate School. A department may require that students complete additional work preliminary to aconcurrent BS/MS programs at any level. Once the program is approved, any changes must beapproved at all levels as above. A full info sheet and application can be obtained from theUndergraduate Engineering Office or on our website.L. P (PASS) – N (NO CREDIT) GRADE OPTIONIn the McCormick School of Engineering and Applied Science of the Technological Institute, amaximum of eight (8) quarter courses may be taken by undergraduates under the P-N Option, andused toward the degree. During the freshman and sophomore years, only one (1) course maybe taken in any quarter under the P-N Option. Junior, pre-senior and senior students are not subject toany limitations in a given quarter other than the overall guidelines. None of the requiredMathematics, Basic Science, Basic Engineering, Engineering analysis and ComputerProficiency, General Engineering/IDEA 106-1,2, English 106-1,2 or Speaking requirementcourses may be taken P/N. Non-Northwestern University courses that were taken for a grade (butwhich will appear without a letter grade on the student’s transcript, nevertheless) may be exemptedform P-N restrictions. Students should secure approval for this exemption via a curriculum petitionbefore applying such credits against their degree requirements.The P-N Option may be used in the following areas:l. Undergraduate Programa. Social Science – Humanities Theme-any 300-level course and a maximum of four (4) 100 or 200-level courses taken P/N, may be used towards satisfying these requirements.b. Unrestricted Electives2. Departmental ProgramsApplied Mathematics - See Professor Silber.Biomedical Engineering - No courses in the department program.21

Chemical Engineering - A maximum of two (2) technical electives NOT offered by the department.Civil Engineering - A maximum of two (2) courses, which can be chosen from any of the sixteen(16) in the departmental curriculum.Computer Engineering – Among the sixteen (16) departmental courses, the P/N option may onlybe used within the three (3) general technical electives (that can be any 300-level courses fromscience, mathematics, computer science of the tracks beyond the required five (5) courses from thetrack and two (2) fundamental EE courses). In addition students any have no more than two (2) Por D grades within the sixteen (16) courses.Computer Science - Any two (2) of the technical electives not specified by name.Electrical Engineering – Among the sixteen (16) departmental courses, the P/N option may onlybe used within the (10) technical electives. In addition, students may have no more than (2) P or Dgrades with the sixteen (16) departmental courses.Environmental Engineering - A maximum of two (2) courses which can be chosen from any of thesixteen (16) in the departmental curriculum.Industrial Engineering –At most two (2) technical electives can be taken P/N. No P/N is allowed inthe IEMS core courses and the four (4) IEMS technical elective courses.Manufacturing and Design Eng. - Only two (2) of the technical electives may be taken P-N.Materials Science and Engineering - One (1) elective course as long as it is not a MSci course.Mechanical Engineering - No courses in the departmental program.Combined Studies - Consult the adviser.Grade reports and transcripts carry the following P-N notation:P - Pass with creditN - No grade, no creditCourses in the McCormick School of Engineering may be closed to the P-N Option if the departmentoffering the course recommends it and the Curriculum Committee approves.M. UNDERGRADUATE (DEPARTMENTAL) HONOR PROGRAMS1. QualificationsStudents with a strong academic record may be admitted to the Honors Program any time after thesophomore year. At the time of admission to the program, the student must have a cumulative gradepoint average of 3.50 or higher and not have been found guilty of academic dishonesty. Admission tothe program will be confirmed by filing of an HONORS PROGRAM FORM in Academic Services. Thisform is to be signed by the appropriate advisers and submitted no later than three fullquarters prior to graduation.22

2. REQUIREMENTSA student must:3. HONORS PROGRAM ADVISERa. Complete at least three (3) units of approved advanced study with a B-averageor better. This could be done by taking courses normally accepted at thegraduate level.b. Complete an extended independent study program (at least two quarters) onthe same topic leading to an acceptable report.Each Department Chair is responsible for arranging for some person or group within the department toadminister the honors program. This person or group defines units of approved advanced andindependent study, as well as evaluating the performance of each student at the end of the project.4. RECOGNITIONSuccessful completion of the Departmental Honors Program is noted on the student’s transcript, andstudents are recognized in the Commencement Program. If the student’s performance is not judge tomeet the standards of success, the student will receive course grades and credits as earned.5. DEPARTMENTAL AND PROGRAM ARRANGEMENTSApplied Mathematics - See Professor Silber.Biomedical Engineering - See Mary Anne Peruchini.Chemical Engineering - See Professor SnurrCivil Engineering - Consult Professor SchoferComputer Science – See Professor SahakianComputer Engineering – See Professor A. ChoudharyElectrical Engineering - See Professor A. SahakianEnvironmental Engineering - See Professor GemmellIndustrial Engineering – Professor Jeremy StaumManufacturing and Design Engineering - See Manufacturing Program Chair, Professor ApleyMaterials Science and Engineering - See Professor ShullMechanical Engineering - Prof. Neelesh Patankar advises The Honors ProgramCombined Studies - The student should consult her/his adviser.23

N. MILITARY SCIENCE PROGRAM CREDITSWith the exception of Naval Sci. 110, Northwestern credit is granted for successful completion of NavalScience courses subject to limitations imposed by the responsible University faculty committee and bythe undergraduate schools. Naval Science courses are open to non-NROTC students with departmentapproval.O. ACCESS TO STUDENTS’ RECORDS: RIGHTS AND RESPONSIBILITIESSecurity of confidential information is a constant concern. Northwestern’s policy is designed to allowaccess to those who need it while protecting those who might be hurt by the abuse of that access.Advisors may obtain a consent release form through the registrars’ web site at:www.registrar.northwestern.edu/PDFs/gen_consnt.pdfThe following comes from the University Registrar, Suzanne Anderson.You mean there’s a federal law?Under the Family Educational Rights and Privacy Act, all students have certain rights withregard to their educational records. A copy of Northwestern University’s student records policy isavailable on the Web at www.registrar.northwestern.edu/ferpa/FERPA grants students the right to• Inspect and review their educational records at Northwestern University.• Request an amendment of their records to ensure that the records are not I inaccurate,misleading, or otherwise in violation of privacy or other rights.• Consent to disclosure of personal identifiable information contained in their educational records.• File a complaint with the U.S. Department of Educational concerning alleged failures byNorthwestern University to comply with FERPA requirementsThe Federal Educational Rights and Privacy Act of 1974 (FERPA) was designed to givestudents access to their educational records. Prior to passage of this law, many institutionsprohibited students or their parents from seeing the files that the school had accumulated. Manyhorror stories came to light of damaging and unsubstantiated information being placed in studentfiles which was routinely shown to counselors, teachers, or virtually any adult who requested access,except for the parents of the student. They had no way of challenging, refuting, or indeed evendetermining what information was in the student file. FERPA changed all that by guaranteeingstudent access to his or her own records and also prohibiting access to any individual who did nothave a right to the information.The effect of FERPA (also often referred to as the Buckley Amendment) was minor onNorthwestern University and most other institutions of higher education. NU had always givenstudents access to their academic records and to the files maintained in the Registrar’s Office.FERPA forced us to look at the contents of those files to determine if there was information that thestudent should not see. The only items we found were recommendations submitted as part of theadmissions process. The candor of the recommender might be compromised if it were known thatthe student would be able to read the recommendation. As a result, those recommendations arenow no longer part of the student folder and are destroyed at the end of the admissions process.The proliferation of computer terminals with access to University Management Systems andSES/CAESAR, the student record system, caused some concern about the information which mightbe obtained. We have taken the position that offices with terminals have a need to know a studentinformation and provide a basic data set to all users. That data set, however, contains both publicand confidential information. We rely on the integrity of the user to maintain the proper level ofconfidentiality.24

What is (and what is not) an educational record?Before getting bogged down in the handling of student records, we should redefine what theyare. According to FERPA, student educational records are those records, which are directly relatedto the student files maintained in the Registrar’s Office. Education records include any records onindividual students, which might be kept in a departmental office, Dean’s office, or otheradministrative office. Employment records of work-study students or teaching assistants are alsoincluded if the employment is contingent upon the employee being a student. By law, students mustbe given access to all such records.Certain records are excluded. Records created for the exclusive use of the creator and whichare in the sole possession of the creator are exempt. This applies to an individual faculty member’spersonal files on the students in his or her classes, for example. Please note that records createdfor the sole possession of the creator can never be divulged to anyone other than a substitute. Anexample would be notes taken as part of evaluating a student which could be shared with a coinstructor.In addition, certain law enforcement and medical records are exempt, as are records used foradmissions during that part of the process which occurs before students enroll. Once the studentenrolls, the admissions information is no longer exempt and the student has the right to inspect andto challenge anything found in the record. Academic departments, which maintain records on theirgraduate students, might be well advised to inspect those files to see if they contain anything thatthe student should not see. Recommendations solicited with a promise of confidentiality are a primecandidate.What is the difference between public and confidential information?Personally identifiable public or directory information may be released to anyone withoutrestriction unless the student has requested the information be withheld. A list of studentsrequesting such will be circulated in the Fall. If a student has made such a request, nothing beyondthe fact of being an NU student is to be released. For those using SES/CAESAR, an icon appearson the address screen indicating the request.In General, public or directory information is anything that might be printed in a publication thatthe general public might see, such as the telephone directory, a Commencement Bulletin, or theDaily Northwestern. Northwestern considers the following to be public information: name, address(local and permanent), telephone number, NU school, class, sex, enrollment status (Full-time, parttime,not enrolled, etc.), major dates of enrollment, degree sought or earned, date degree anticipatedor awarded, institution last attended (before NU), participation in officially recognized activities andsports, and weight and height of members of athletic teams.ID number and birth date are considered to be public information by FERPA, but not so by ouroffice. We will verify that our records agree with those of the caller, but will not volunteer theinformation.All other student information is considered confidential and is not to be released without thestudent’s written authorization except to those with a legitimate need to know. Confidentialinformation includes grades, grade point average, courses in which enrolled, including classroomsand meeting times, ethnic classification or anything else not on the above list. One frequent requestis for information relating to the character, citizenship, demeanor or disciplinary record of thestudent. This most certainly is not public information and is not to be released without the writtenauthorization of the student.Incidentally, we also get many requests from companies wanting mailing lists of students forsolicitation. Our policy is to deny these requests. Only campus organizations or departments mayobtain student lists, even though the information is public.25

But what about those investigative reporters?The Registrar’s Office regularly gets requests for information on students from all sorts ofpeople: newspaper reporters, landlords, potential employers, government investigators, and thecurious. Our policy is firm: nothing but public information gets released without either a writtenrelease from the student or an official subpoena. The flash of a badge or an official ID card carriesno weight; only the proper documents do.Sometimes the persistent will try to bypass the official policy by contacting other offices. It isup to everyone with access to information to be eternally vigilant and protect against such tactics.This includes watching over work-study students or temporary employees who may see studentinformation.What can I tell callers on the telephone?The Registrar’s Office gets calls from academic department, students, parents, and othersrequesting grades over the phone. We do not release this information unless we personally canidentify the caller. If I, or a member of the staff, recognizes the caller, and the caller has a need toknow the information, we will provide it. However, an anonymous voice will receive only publicinformation, regardless of who the caller professes to be.What can I tell parents?The parents of dependent undergraduate students have the same rights of access as thestudents themselves. We routinely release grade and other information to parents ofundergraduates unless the parents write us stating that their son or daughter is not a dependent, orunless presented with evidence that a court order or other legally binding document specificallyrevokes the right of access. Parents of graduate and non-degree students are not providedinformation unless the student authorizes it.Be reasonable...All in all, let good judgment be your guide. We assume that anyone working for the Universityprobably has a need to know the information. This would include work-study students working withstudent records in your office, assuming they are aware of their responsibilities. You must avoidreleasing any information that a student may consider harmful or an invasion of privacy. If theinformation is potentially harmful or embarrassing, do not release it. Keep an eye on your terminalsas well as on the paper on your desk.A blank consent form can be downloaded from www.registrar.northwestern.edu/staffac/ If you haveany questions about whether information should be released, please call the Registrar’s Office forguidance.26

___________________________________Remember...Directory Information is Only...NameAddressTelephoneSexSchoolClassMajorEnrollment StatusDates of AttendanceDegree sought or awardedDegree dateSchool last attendedParticipation in activitiesWeight and height of members of athletic teams_________________________________P. FACULTY GUIDE IN ASSISTING STUDENTS WITH DISABILITIESThe following is copied from: http://www.nwu.edu/hr/eeo/facguid.htmNorthwestern University's programs and activities are accessible for full participation to all ofits students, including those with mobility problems and with difficulties such as auditory,visual or other special problems.What does this all mean to me, the faculty member? What are my responsibilities toward the student,the curriculum? What are the student's responsibilities? What if anything should I say to the student?To whom do I go for help with my issues? What about Learning Disabilities? What are some chronicillnesses I should know about for sensitivity issues?The following are meant to be helpful guidelines to perhaps answer some of your concerns.WHAT ARE MY RESPONSIBILITIES AS FACULTY?Due to the very personal and private nature of some disabilities, it may be extremely difficult for somestudents to identify themselves as having a disability. Often, students struggle through classes and maynever identify for fear of discrimination. Therefore, it is important that faculty create an atmospherewhere students feel comfortable about coming forward to discuss any special needs they may have.Faculty can demonstrate openness and willingness to help students by including on their syllabi astatement encouraging students to make an appointment with them if students need courseadaptations or accommodations, if they have emergency medical information that the faculty membershould know, or if they need special assistance during an emergency evacuation. It would also be mosthelpful if faculty would announce to students at the first class meeting their willingness to help withaccommodations and let the students know of the Office of Services for Students with Disabilities as aresource. Helpful communication and accommodation guides follow on pages 2 through 5 of thisdocument under each specific disability.It is strongly recommended that faculty let students know that he/she is willing to set up a time to meetwith the student(s) to: (1) make certain the student is aware of services available and is registeredthrough the Affirmative Action and Disability Services Office, (2) ask the student what courseaccommodations the student(s) need in terms of fulfilling course requirements, (3) ask the student if heor she would like you to announce that a note-taker is needed if pertinent, (4) ask the student if a studygroup would help; then, announce that study groups would be beneficial to students. (5) If it becomes27

apparent the student needs a tutor, help identify upper level or graduate students in the pertinent areaof study. Contact the Office of Services for Students with Disabilities for further information, questions,assistance. Faculty may also look to their academic department for assistance in providingaccommodations.WHAT ARE THE RESPONSIBILITIES OF THE STUDENT WHO HAS A DISABILITY?While it is the responsibility of faculty to create a learning environment that is accessible, the studentmust bare some responsibility as well. Generally, a student is responsible for:• registering with the Director: Office of Services for Students with Disabilities,• identifying him/herself as having as disability if the disability is not obvious,• ordering special materials for class such as taped or Brailled textbooks or large print materialthrough either Recordings for the Blind or the Office of Services for Students with Disabilities,• arranging for in-class note takers (it would be helpful if you could announce the need for these ifthe student prefers you to do so) and interpreters or tape recording lectures with assistancefrom the Office of Services for Students with Disabilities and Volunteer Network,• Obtaining special equipment such as FM amplification systems through the Office of Servicesfor Students with Disabilities,• initiating contact with readers and tutors who are upper level or graduate students in thepertinent area or through the AA/Disability Services Office (it would be helpful if you could be aresource to the student for this as well),• keeping up with assignments, if having difficulty, talking with you to see what strategies oralternatives there might be,• requesting special testing procedures in advance,• arranging with faculty to have an exam taken in an alternate room or proctored by someone atthe Office of Services for Students with Disabilities,• arranging changes to classrooms for accessibility purposes through the Office of Services forStudents with Disabilities,• arranging transportation to and from class through Student Health Services,• arranging for orientation and mobility training by Lighthouse for the Blind through the Office ofServices for Students with Disabilities, and• finding, training, and employing attendants if necessary.Additional information can be found in the pamphlet entitled "Services for Students with Disabilities",published by the Office of Services for Students with Disabilities.WHAT ARE SOME POSSIBLE ACCOMMODATIONS?Two very important facts to remember are: no two students are alike, even with the same disability; andeach student is an expert concerning his or her own specific disability and in some cases has a lifetimeof experience at creating accommodations. Therefore, communicating with the student is essential todiscovering methods of accommodation. In thinking about necessary accommodations, faculty shouldconsider a student's physical accessibility to the classroom as well as the student's ability to fullyparticipate in all course activities. Accessibility and communication are key to providing an environmentwhere a student with a disability can realized his or her academic potential.(There follows in this Webtext a great deal of information amplifying the points displayed here.)Q. UNDERGRADUATE RESIDENCE REQUIREMENTwww.registrar.northwestern.edu/nucatalog/catalog0305/nucatalog0305.pdfThe Undergraduate Residence Requirement (URR) replaces the Undergraduate EnrollmentRequirement as of September 1, 2001. The URR is predicated on the principle that when a studentreceives a bachelor’s degree from Northwestern University, the majority and certainly the mostadvanced portion of his or her academic work is completed on a Northwestern campus as a full-time28

student under the instruction of Northwestern Faculty during the regular academic year. Thus, being“in residence” for a quarter means that the student is enrolled during the fall, winter, or spring quarterat Northwestern, is being taught by or is under the supervision of Northwestern faculty, andcompletes three or more credits. It includes, for instance, Practicum in the School of Education andSocial Policy and Teaching Media in the Medill School of Journalism. It does not include studyabroad of any type or co-op in the McCormick School.The URR applies only to undergraduate students seeking a bachelor’s degree. Its provisions are• A student entering as a freshman is required to be in residence for 12 quarters in a four-yeardegree program and 15 quarters in a combined degree program (or two bachelor’s degrees)involving two schools.• A student entering as a freshman may gain exemption from the required residency by up to fourquarters through any combination of a maximum of 12 credits earned through the AdvancedPlacement or the International Baccalaureate programs; a maximum of 12 credits earned throughapproved study abroad; credits earned through “credit by examination” at Northwestern; creditsearned at Northwestern through less than full-time enrollment; and a maximum of four transfercredits from other (domestic) colleges or universities earned at any time prior to the final threequarters of residence. Each four such credits confer one-quarter exemption from the URR.• A student entering as a transfer student will have his or her residence requirement determined atthe time of transfer; in no case will the residence requirement be determined to be less than sixquarters and 23 credits. The URR, once established, is not subject to the exemption possibilitieslisted above.• A student who completes three or more credits in a single Northwestern Summer Session will gainexemption from one quarter of the URR. A second quarter of exemption may be earned bycompleting four credits in a second Summer Session.• A student who receives Northwestern credit for study abroad must be in residence for either thefinal three quarters before the awarding of the degree or if approved study abroad occurs in thesenior year-in residence for five of the six quarters before the awarding of the degree.• A student who takes more than four credits in one quarter will be subject to an overload charge ifthese credits are used to accelerate graduation. (Acceleration occurs when the total quarterscompleted by the student, including those allowed in the second and the fourth exemptionprovisions above, at graduation total less than 12 for a single-degree program or 15 for twobachelor’s degree programs involving two schools.)Students may appeal for URR variances to the Residence Requirement Appeals committee, whichconsists of the associate provost of University enrollment, the associate provost for undergraduateeducation, the University registrar, and two associate deans from different undergraduate schools. Thedeans serve three-year terms on a rotating basis.For additional information, interpretation, or application of the URR, contact the Registrar’sOffice, 633 Clark Street, Evanston, Illinois 60208-1118, 847/491-5334.R. ADVISOR EVALUATION BY STUDENTSThe McCormick School of Engineering and Applied Sciences has adopted, as regular policy, thatfaculty members who have undergraduate advisees be evaluated annually for their service in thiscapacity. The preferred instrument is an Advisor Rating Form to be given to advisees during the WinterQuarter. Students will receive the forms when they turn in their Study Plan sheets during advising fortheir Spring Quarter. Results will be made available as they are for course and teacher evaluations.29

S. INFORMATION ON THE WORLD WIDE WEBThe following URL addresses, http://www.registrar.northwestern.edu includes the following items:- Academic Calendar - Classroom Scheduling & Room Reservations- Course Enrollments - Registration Information- Class Schedules - Smart Classroom Information- Transcript Informationand other various, relevant and helpful information.The Registrar’s home page is accessible to everyone connected to the World Wide Web (WWW), andits main function is to help NU students and faculty with general questions. The above items are alsoavailable from NU’s home page, http://www.registrar.northwestern.edu under “Registrar.”Important Note to Faculty Advisors: Connection to the unofficial transcript information for advisorsand students is possible through CAESAR only with a student’s ID and/or password. For additionalwebsite information and questions, please contact Assistant Registrar of Scheduling and RegistrationJaci Rivera at 1-5238 or j-rivera@northwestern.eduThe following URL address, http://www.mccormick.northwestern.edu/ includes much valuable information.It is the address referenced throughout this manual and should be perused on a regular basis.30

INDEXItem Page(s) Item Page(s)ABET Requirement 17 Military Science Credit, NROTC 24Academic Discipline 13 Online Grading Instructions 11Academic Integrity 14 Permission Numbers 20Academic Hearing Board 13Access Authorization Form for Online 10 P/N Grade Option and Signatures 8, 9, 20GradingAdvanced Credit Recognition 18 Reading Period 7Advising Room Reservations 5Advising Of undergraduates by faculty And 17 Study Abroad 20RegistrationStudy Plan Holds 18Advisor Evaluation 29 Student Records, Access to 24Advising sign-up sheet 18 Theme Requirement 17BS/MS Degrees 21 Two BS Degrees 20Check-off/Code Key Sample sheet 15 Undergraduate (Departmental) Honors 22ProgramsClass Lists 4 World Wide Web Information 30Class Times 5Classroom Scheduling 5Special Room Requests 5“Smart” Classrooms computer aid 6Communication Requirement 17Confidentiality 24Course Management 4CTEC 7Deficiency Reports 7Departmental Honor Programs – SeeUndergraduate (Departmental) HonorProgramsDisabilities, Students with 27Drop/Add Slips 4Drop Date 4ExaminationsRegular 8Make-up 8Final 4Final Grades 4,9,12Error in Grading 9,12,13GradesChanging a Grade 9,12,13“D’s” In major courses 14Incomplete 831