NETWORKING EQUIPMENT SALE OF SURPLUS CISCO ...

SANTEE SCHOOL DISTRICTREQUEST FOR PROPOSAL – NETWORKING EQUIPMENTSALE OF SURPLUS CISCO NETWORKING EQUIPMENTandPURCHASE OF HEWLETT PACKARD (HP) PROCURVE EQUIPMENTBackground InformationThe Santee School District Board of Education has approved the sale of surplus CISCO networkingequipment and purchase of new network equipment through an RFP process.The purpose of this Request for Proposal is to:a. Establish the requirements for the sale of surplus equipment,b. Solicit proposals to purchase specific Hewlett Packard (HP) ProCurve (used) networkingequipment.Some of the CISCO equipment is in storage in the District Technology Department and ready forshipping. The rest are still in operation and located in MDF’s and IDF’s at school sites. The operationalCISCO equipment will need to be replaced with the purchased HP ProCurve equipment before they canbe shipped to the selected respondent.General Conditions and Requirementa. All proposals must be submitted on the Proposal Form included in this RFP. Written quote forthe HP ProCurve equipment including sales tax and shipping must be included with the proposalform.b. Proposals may be modified or withdrawn (prior to response deadline) by written notice or inperson by the Respondent or its authorized representative, provided that person’s identity isdisclosed on the envelope containing the proposal and such person signs a receipt for theproposal.c. Request for interpretation on any aspect of the RFP must be made in writing, preferably viaemail, to Bernard Yeo (bernard.yeo@santeesd.net). No oral interpretation shall be made byany Respondent as to the meaning of the RFP. Any oral communication will be consideredunofficial and non-binding on the District.

d. Proposal response to the RFP must be received at the Santee School District, 9625 CuyamacaStreet, Santee, CA 92071 by Thursday, May 23, 2013 at 4:00 p.m.e. The selected vendor shall be responsible for all related costs associated with the shipping and/orpickup of the purchased equipment.f. The pickup or shipping of all purchased equipment must be coordinated through the District’sTechnology Department by calling Matt Marsman at 619-258-2253.g. The selected vendor will be required to sign a hold harmless agreement prior to removingpurchased equipment from District property.h. There are no warranties expressed or implied in regards to the equipment sold by the District tothe vendor. All equipment is sold “as is” and all sales are final. All surplus CISCO networkingequipment are in working condition.i. The surplus CISCO equipment will be sold according to the schedule outlined in the RFP.j. HP ProCurve equipment will be purchased according to the schedule outlined in the RFP.k. HP ProCurve equipment can be “used.” The equipment must be in working condition and notdefective in any physical or logical manner.Because some of the CISCO equipment will need to be replaced before they are available for shipping,the selected vendor must coordinate with the District on the buying and purchasing schedule. This willgive the District time to purchase, receive, and install the HP ProCurve equipment and make the CISCOequipment available for shipping.Because of the schedule, the selected vendor must work with the District on credit extension. This creditextension is to cover the cost difference between the Cisco and HP equipment during the three (3)buying and selling phases.SchedulePhase ONECISCO LOT HP GROUPONE ONEReady for Districtshipping to ready towinning purchase HPvendor equipment1 monthforinstallationof HPequipmentPhase TWOCISCO LOT HP GROUPTWO TWOReady for Districtshipping to ready towinning purchase HPvendor equipment1 month forinstallationof HPequipmentPhase THREECISCO LOTTHREEReady forshipping towinningvendor

CISCO NETWORKING EQUIPMENT TO BE SOLDPROPOSAL FORMREQUEST FOR PROPOSAL – NETWORKING EQUIPMENTCISCO LOT ONEManufacturerModelQuantityUnitAmountTotalAmountCISCOWS-C3560G-48PS-S9CISCOWS-C3560G-24PS-S12CISCOWS-C3750G-12S-S1CISCOWS-C4507R2CISCOWS-X4516 Supervisor Engine V4CISCOWS-X4548-GB-RJ45V2CISCOWS-X4506-GB-T Fiber/Eth Cards5SonySony APS-195, 1300 ACV Power Supply4CISCO LOT TWOManufacturer ModelQuantityCISCO WS-C3560G-24PS-S 3UnitAmountTotalAmountCISCOWS-C3560-8PC1CISCO LOT THREEManufacturerModelQuantityUnitAmountTotalAmountCISCOWS-C3560G-48PS-S5CISCOWS-C3560G-24PS-S4CISCOWS-C4507R1CISCOPWR-C45-1300ACV2CISCOWS-X4516 Supervisor Engine V2CISCOWS-X4548-GB-RJ45V2

HP PROCURVE EQUIPMENT TO BE PURCHASEDHP GROUP ONEPROPOSAL FORMREQUEST FOR PROPOSAL – NETWORKING EQUIPMENTManufacturer Model Quantity Unit Cost Total CostHPHPHPJ8693A - 3500YL-48G SwitchJ8692A - 3500YL-24G SwitchJ4858C-CX MMF SFP GBIC268HP GROUP TWOManufacturer Model Quantity Unit Cost Total CostHPHPHPHPHPHPJ8697A 5406ZL ChassisJ8705A 20+4 BladeJ4858C-CX MMF SFP GBICJ8712A 875W Power SupplyJ8693A - 3500YL-48G SwitchJ8692A - 3500YL-24G Switch1322223

PROPOSAL FORMREQUEST FOR PROPOSAL – NETWORKING EQUIPMENTInclude a written quote for the HP ProCurve Equipment to include sales tax, shipping and any otherassociated cost.The respondent hereby declares understanding, agreement, and certification of compliance with all termsand conditions, requirements and specifications of the original Request for Proposal (RFP) and as modifiedby any addenda thereto.Respondent Name:_________________________________________________________________Address:________________________________________________________________________Phone: ___________________________ Email: _____________________________________________________________________________________________________________________Signature of Authorized Representative Title Date