Skyline College Catalog 2011-2012 Program & course descriptions ...

Student Records, Responsibilities and RightsR E S P O N S I B I L I T I E S / R I G H T SPRIVACY RIGHTS OF STUDENTSThe Family Educational Rights and Privacy Act(FERPA) affords students certain rights with respect totheir education records. These rights include:1. To inspect and review the student’s education recordswithin 45 days of the day Skyline College receives arequest for access. Students should submit to theRegistrar’s Office written requests that identify therecord(s) they wish to inspect. The Registrar will makearrangements for access and notify the student of thetime and place where the records may be inspected.If the records are not maintained by the Registrar’sOffice, the student shall be advised of the correct officialto whom the request should be addressed.2. To request an amendment of the student’s educationrecords that the student believes are inaccurate.Students may ask Skyline College to amend a recordthat they believe is inaccurate. They should writethe Registrar, clearly identify the part of the recordthey want changed, and specify why it is inaccurate.If Skyline College decides not to amend the record asrequested by the student, the student shall be notifiedof the decision and advised as to his or her right toa hearing regarding the request for amendment.Additional information regarding the hearing procedureswill be provided to the student when notified ofthe right to a hearing.3. To consent to disclosures of personally identifiableinformation contained in the student’s educationrecords, except to the extent that FERPA authorizesdis closure without consent. One exception which per -mits disclosure without consent is disclosure to schoolofficials with legitimate educational interests. A schoolofficial is a person employed by Skyline College in anadministrative, supervisory, academic or research, orsupport staff position (including law enforcement personneland health staff); a person or company withwhom Skyline College has contracted (such as anattorney, auditor, or collection agent); a person servingon the Board of Trustees; or a student serving on anofficial committee, such as a disciplinary or grievancecommittee, or assisting another school official in per -forming his or her tasks. A school official has a legitimateeducational interest if the official needs to reviewan education record in order to fulfill his or her professionalresponsibility. As allowed within FERPA guidelines,Skyline College may disclose education recordswithout consent to officials of another school, uponrequest, in which a student seeks or intends to enroll.4. To file a complaint with the U.S. Department ofEducation concerning alleged failures by SkylineCollege to comply with the requirements of FERPA.The name and address of the Office that administersFERPA is: Family Policy Compliance Office, U.S.Depart ment of Education, 400 Maryland Avenue, SW,Washington, DC, 20202-4605. At its discretion, SkylineCollege may provide Directory Information in accordancewith the provisions of the Family EducationRights and Privacy Act. Directory Infor mation isdefined as that information which would not generallybe considered harmful or an invasion of privacy if disclosed.Designated Directory Information at SkylineCollege may include the following: address, telephonenumber, dates of attendance, degrees and awardsreceived, major field of study, participation in officiallyrecognized activities and sports, weight and height ofmembers of athletic teams, final theses/disserta tion,photograph, full-time/part-time status, and mostrecent previous school attended. Students may withholdDirectory Information by notifying the Registrar inwriting; please note that such withholding requests arebinding for all information to all parties other than forthose exceptions allowed under the Act. Studentsshould consider all aspects of a Directory Hold prior tofiling such a request. Although the initial request mustbe filed during the first two weeks of the enrollmentperiod, requests for non-disclosure will be honored bythe College for no more than one academic year.Reauthorization to withhold Directory Information mustbe filed annually in the Registrar’s Office within the firsttwo weeks of any semester.The Solomon Act requires colleges to release full directoryinformation to the U.S. Armed Forces.A copy of the Family Educational Rights and PrivacyAct (Sec. 438, P.L. 93-380) is available in the Office ofAdmissions & Records, Building 2, Student ServicesCenter, during normal business hours or on the web.STUDENT RIGHT-TO-KNOW ANDCAMPUS SECURITY ACTIn order to make Skyline College a safe and pleasantenvironment for students and employees, the College hasestablished procedures in compliance with the StudentRight-to-Know (SRTK) and Campus Security Act (FederalPublic Law 101-542). Persons seeking information concerningSkyline College law enforcement procedures,crime prevention efforts, and crime statistics should con -tact the College Security Office, Building 6, Room 6106,(650) 738-4301, or view the information on the web athttp://www.smccd.edu/accounts/skypro/research4/security.html.42 w w w. S k y l i n e C o l l e g e . e d u 2011 – 2 012 C A T A L O G