2013â2014 BIENNIAL BUDGET - the City of Tukwila

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2013-2014 Biennial Budget City of Tukwila, Washingtonb. The Budget by Fund: Summaries of the City’s adopted budget by fund can be found at thebeginning of this document. The City uses a fund structure as the primary method of accountingfor financial operations. A fund can be thought of as a “business”, with all revenues in the fundspecifically associated with the kinds of expenditures in the fund. In most cases, there is a legalrestriction on the use of the revenue in a fund. This means that Water Fund revenues cannot beused to pay for street repair since the Water Fund revenue is restricted in its use to servicesnecessary to provide water to all properties in Tukwila not served by other providers. Funds areusually named for their primary activity (i.e., Arterial Street Fund accounts for revenue andexpenditures associated with improvements in the City’s major arterial street infrastructure). TheGeneral Fund is used as a catch-all fund, and is specifically defined as the fund to use when thereis no reason to use another fund.c. The Budget by Category: The City’s budget also includes different categories of revenues andexpenditures which overlay the budget by fund and department. Comparing the budget bycategories can help a reader understand how major sources of revenue or major costs are treatedacross the organization. Operating revenues include categories such as: sales taxes, propertytaxes, licenses and permits, charges for services, intergovernmental revenues, fines andforfeitures, and miscellaneous revenues. Non-operating revenue categories include transfers,issuance of long term debt or sale of capital assets. Operating expenditure categories include:personnel services (includes salaries and wages, plus all associated benefits), professionalservices, materials and supplies, transfers, debt service and capital outlay. Non-operatingexpenditure categories include contingencies and reserves which are appropriated but not usedunless authorized by the City Council.4. An Operations Guide: The City’s operations are defined through the budget document in eachdepartment’s discussions. At the beginning of every department section is a page showing theorganizational structure within that department. The following page shows a summary of the resourceallocations for that department and provides a brief summary of how those funds are used. The Mayor’sBudget Message and budget summary also serve to drive operations by tying services and initiativesback to citizen needs and Council goals. The budget document as a whole is also used by staffoperationally as both a guide for the work plan to be accomplished and as a reference tool, serving as acomprehensive source of historical information and projections based on current assumptions. Duringthe course of the biennium, each department manages and monitors its budget, reporting as needed tothe City Administrator and/or Finance Director on any unusual occurrences. The Finance Departmenthas the overall responsibility to develop and monitor the budget. The Finance Department’s staffprepares monthly budget to actual reports in addition to the quarterly financial status reports which aredesigned as interim snapshots of the City’s financial projections and are included in Council meetingpackets. The Finance Department also prepares the Comprehensive Annual Financial Report (CAFR)each year.Page 29
2013-2014 Biennial Budget City of Tukwila, WashingtonBIENNIAL BUDGET PROCESSThe City of Tukwila’s budget procedures are mandated by RCW 35A.33. The steps in the budget processare as follows:1. Prior to November 1 on even numbered years, the Mayor submits a proposed budget to theCity Council. This budget is based on priorities established by the Council and estimatesprovided by the City departments during the preceding months, and balanced with revenueestimates made by the Mayor.2. The City Council conducts public hearings on the proposed budget in November andDecember.3. The Council makes its adjustments to the proposed budget and adopts by ordinance a finalbalanced budget no later than December 31.4. The final operating budget as adopted is published and distributed within the first month ofthe following year. Copies of the budget are made available to the public.Every even numbered year the budget process begins with the review of the City’s adopted financialpolicies followed by the preparation of a six-year financial plan. This document is developed prior to thebiennial budget so that annual appropriations can be viewed in the context of the city’s long termdirection and resource capability. The biennial budget document implements the projects and prioritiesidentified in the six-year financial plan and capital improvement program. It outlines the manner inwhich financial resources will be utilized during the budget period. The course the City is taking can bechanged through the allocation of resources. The City Council, Mayor, City Administrator, DepartmentDirectors, City staff and residents all participate in the budget process.The City of Tukwila’s budget process is designed to provide the essential structure for the financialplanning, control and evaluation process of government. It presents a forecast of expected resources andthe purposeful distribution of those resources. Once adopted, the budget is a formal expression of publicpolicy on the City’s objectives and priorities, and on how resources will be provided to meet thoseobjectives.City staff present the adopted financial policies to the Council each year. The Council considers changesto these policies and then adopts the policies with any revisions. City staff then prepares the six-yearfinancial plan and presents it to the Council each year in the fall and it is adopted prior to the end of theyear.City staff then prepares the final estimates of revenues, expenditures and capital improvement changes.This Preliminary Budget is presented to the Council in early October. Public hearings and Councildiscussions are held and the final budget is adopted in early December.The adopted budget takes effect on January 1st. Throughout the year, expenditures are monitored toensure that funds are used in an approved manner. A few times during the budget period, the budgetmay be changed (amended) by Council action in an open public meeting to respond to additional Cityactivities throughout the course of the budget period._____________________________________________________________________________________________Page 30
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2013â2014 BIENNIAL BUDGET - the City of Tukwila

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2013â2014 BIENNIAL BUDGET - the City of Tukwila