2013–2014 BIENNIAL BUDGET - the City of Tukwila

2013–2014 Biennial Budget City of Tukwila, WashingtonProfessional ServicesProfessional services and contracts in the City Clerk’s office include citywide postage costs, travel,training, registrations, and memberships, among others.Mayor’s Office – City ClerkAccount Number Purpose 2013 2014000.03.514.300.41.00 Plantscapes indoor plantcare, Minute composition $ 6,000 $ 6,000000.03.514.300.42.00 Security Alarm for Records Ctr 600 600000.03.514.300.42.02 City-wide postage 72,000 72,000000.03.514.300.43.00 Travel to WMCA, IIMC, ARMA conf. , CMC & MMC and laserfiche trngs 5,500 5,500000.03.514.300.44.00 City-wide advertising - public hearings, call for bids, RFP/RFQs, auctions 12,300 12,300000.03.514.300.45.00 Postage meter lease - software/hardware upgrades 15,100 15,100000.03.514.300.48.00 Repairs & maintenance for copiers, laserfiche, agenda management program 12,000 12,000000.03.514.300.49.00 Memberships/Training - WMCA, IIMC, ARMA, King County Clerks 6,200 6,200000.03.514.300.49.01 Printing of business cards 100 100000.03.514.300.49.02 City-wide microfilming, records purging, digitization of microfilmed docs. 20,800 48,800000.03.514.300.49.04 City-wide recording of documents 4,300 4,300000.03.514.300.49.08 PPI credit card fees 431 431Total Professional Services $ 155,331 $ 183,331Performance MeasuresLEGISLATIVE/LEGAL REQUIREMENTSLegal Notifications: Public Hearings, Special Meetings,Executive Sessions, Bids, RFPs, Ordinance SummariesOrdinances (reviewed, edited/code changes incorporated inTMC)Mayor’s Office – City Clerk2010 2011 2012 2013 2014Actual Actual Estimated Projection Projection108 100 100 100 10048 44 44 44 44Resolutions (reviewed, edited, adopted) 26 27 27 27 27Council Committee Agendas (compiled, reviewed, produced,digitized)41 37 40 40 40Council Agendas (compiled, reviewed, produced, digitized) 46 47 46 46 46Minutes Composed 46 47 46 46 46RECORDS MANAGEMENTPublic Records Requests 90 93 95 95 95Contracts/Agreements/Amendments/Change Orders 308 329 300 300 300Boxes Managed at City’s Records Center 1355 1421 1487 1500 1524Trips to City Record’s Center for research/document retrieval 36 48 52 52 52City Documents Recorded 121 177 160 160 160CENTRAL SERVICESPet licenses 296 242 230 230 230Notary Services 178 150 150 150 150METROPOLITAN PARK DISTRICT (MPD) –Election8/16/11MPD Agendas (compiled, reviewed, produced, digitized) -- 5 11 11 11MPD Meeting Minutes Composed -- 4 11 11 11Resolutions, Agreements, Meeting Notices -- 12 27 18 18Page 100