CASA Parent Handbook 2012-2013 - Loudoun County

CASAParent Handbook2012-20132013

The primary purpose of a day in Loudoun County’s Children’s Programs is to provide safe,accountable, fun activities to ALL participants. The programs goal is to provide activities thathelp all students exceed their potential. Site staff create lesson plans for the daily schedulethat keep all children safe and engaged in the program. All activities must be plannedaccording to Virginia licensing guidelines and will offer all the elements below during thedaily schedule as planned by the site supervisor.Active play time:Age appropriate active gamesand sports help buildconfidence and improve theself confidence of each child.At least 25% of the programday must offer active time toevery child.Homework / Quiet Time: (Mon.-Thurs)At least 30 minutes of quiet time is offered tofocus on homework, or an activity to stimulatecreativity and challenge each child’s skills. If achild has no homework a theme based quietoption such as library time, art, research, etc.will be provided.Snack Time:CASA provides a daily USDAapproved snack. All studentswhether they are having snack ornot, must wash their hands beforeand after snack.Snack times aretypically 20-30minutes long andstudents may bringtheir own snack.2Creative Time:Creative time offers ageappropriate activities such as artsand crafts, drama, dance, andtime to think outside the box tomeet each child’s interests.Activities are often theme basedand offered every program day.

Loudoun CountyDepartment of Parks,Recreation &Community Services215 Depot Court, SELeesburg, VA 20175703‐737‐8042www.loudoun.govOur mission is to support theambition of the Children’sPrograms Division of Parks,Recreation, and CommunityServices (PRCS) through theprovision of a safe, accountablebefore and after school curriculumfor school‐aged children.CASA 2012‐2013Parent HandbookProgram Goals_____________ 4Fees & Payments________ 5Registration Procedures _____ 6PRCS Contacts__________________7Program Locations_____________8Licensing___________________ __9CASA Policies_____________ 11‐18...General Policies___________________ 11...Behavior Management ____ 12...Discipline & Incident Reports_ 13CASA Calendar ______________ 19Payment Coupons ________ 20‐25Policy on Shelter in Place _______ 26Receipt Confirmation __________ 27Parent Agreement Addendum ____ 28Loudoun County Department of Parks, Recreation, & Community Serviceswww.loudoun.gov/casa3

Program GoalsCASA continually strives to build a meaningful curriculum by using our experience, knowledge andresources to design, implement, and evaluate a program that promotes comprehensive learning anddevelopment for children. At CASA, we encourage children to learn and participate in the followingprogram goals:1. Respect for self and others: We believe that every child in our program is valuable, andmake every effort to create an environment that fosters self‐confidence and esteem building.With this in mind, we seek to develop children’s respect for themselves and others by:Promoting Positive Peer Interaction: We emphasize the importance of good manners, positivecommunication, effective problem solving, and team building.Fostering cooperation with adults: Staff will establish fair and consistent rules and policies forall of the children. We expect the children to follow these rules, and likewise hold ourselves to astandard of excellence and professionalism when explaining and enforcing rules. We support thechildren and work in partnership with families and other professionals to positively influence children’sattitudes and learning.Empowering children to make safe and healthy decisions: We establish boundaries thatteach children to be responsible for their own actions. We promote independent thought and learning.CASA staff lead children by example, and act as role models in the manners, conduct, and appearancethey illustrate. As adults, we observe, document, and address potential problems in the program as theyarise.2. Self Expression: Every child is unique and special. We encourage children to develop theirtalents and gifts by creating many and varied opportunities for discovery.At CASA, we provide children with an opportunity to express themselves through avenues such as:~ Music and Drama~ Arts and Crafts~ Physical Activities~ Learning New Skills~ Homework/ Reading/ Educational Time3. Sense of Community: Every child will be provided with possibilities to develop their character andinteract with their neighbors in a way that positively impacts the world around them. CASA teaches theimportance of community involvement, and emphasizes compassion for those around us. It is done bypromoting:Cultural Awareness—We celebrate the differences that make us unique and special, and fosterawareness and tolerance of all people.Service Learning Projects—Children will participate in projects designed to make them aware ofand help meet some of the needs in their community.4

Registration ProceduresAll items below are required to register/comply with Virginiastate licensing. No exceptions!Registration must be done in person at the PRCS administrativeoffice at 215 Depot Court in Leesburg. Complete registrationconsists of: A Children’s Program Division Registration form and addendum.Forms available at www.loudoun.gov/casa or the PRCS mainoffice. Current identity verification for each child. Acceptable formsinclude an original or certified copy of the child’s birthcertificate, birth registration card, passport or report card. A completed copy of the Commonwealth of Virginia SchoolEntrance Health Form.Parent InvolvementFrequent and opencommunicationbetween staff andparents is key to asuccessful program.Please keep staffinformed of any changesto personal informationor schedule changes.Please provide us withregular feedback on anyissues, compliments orconcerns. We will dothe same by providingan opportunity for youto speak with staff oneon‐oneregarding yourchild’s development,behavior, adjustment,and needs.Limitations on attendance are as follows:Failure to pay fees as required;(this will result in your child being droppedfrom enrollment and therefore they may NOLONGER attend CASA);Failure to complete all required registrationprocedures;Failure to comply with program policies,procedures, and code of conduct;Child’s temperature is 100 degrees or over;Communicable Disease (You must notify theprogram within 24 hours if anyone in thehousehold has a Communicable Disease.Prior to returning to the program, parentsmust provide a physician’s certification thatthe condition is no longer contagious.);Early dismissal from school resulting fromillness.6

Loudoun County Parks, Recreation and Community Services215 Depot Court, SE, 1st Floor, Leesburg, Virginia 20175Monday – Friday 8:30am‐5:00pmMain 703‐737‐8042 FAX 703‐771‐5383PRCS Director‐ Diane Ryburn 703‐777‐0558PRCS Deputy Director‐ Jeremy Bubnick 703‐771‐5139Children’s Programs DivisionDivision Manager– TBAAdaptive Recreation Coordinator – Maria Auger 703‐771‐5013Camp Coordinator – Jason Lang 703‐737‐8031Substitute Specialist‐ Linda Lifsey 703‐777‐0432Administrative Assistant ‐ Sara Genco 703‐771‐5952Customer Service Asst– Janet Klein 703‐737‐8042Children’s Program Coordinator ‐ Dan Bureau 703‐777‐0357Ken Curry, CASA Specialist703‐771‐5616Wendi Blodgett, CASA Specialist703‐737‐8540Caroline Bennett, CASA Specialist703‐771‐5927Jackson Gray, CASA Specialist703‐737‐8817Derek Acosta, CASA Specialist703‐737‐8710Arcola 703‐327‐0488 Liberty 703‐327‐7476Algonkian 703‐430‐0831 Little River 703‐327‐0839Ashburn 703‐729‐6316 Lovettsville CC 540‐822‐5284Balls Bluff 703‐779‐9742 Lowes Island 703‐444‐1645Belmont Station 703‐726‐0133 Ldn Valley CC 540‐338‐4122Buffalo Trail 703‐327‐3870 Meadowland 703‐444‐6882Catoctin 703‐779‐9341 Mill Run 703‐723‐8025Cedar Lane 703‐724‐3573 Mountain View 540‐338‐2005Cool Spring 703‐779‐0208 Newton Lee 703‐724‐3887Countryside 703‐433‐5727 Pinebrook 703‐327‐0023Creighton’s Corner 703‐327‐7370 Potowmack 703‐421‐8126Kenneth W. Culbert 540‐338‐3509 Reid 571‐258‐0912Dominion Trail 703‐729‐1098 Rosa Lee Carter 703‐661‐0925Evergreen Mill 703‐779‐0251 Round Hill 540‐338‐6357Forest Grove 703‐464‐8540 Sanders Corner 703‐724‐1142Frederick Douglass TBA Seldens Landing 703‐723‐5430Hamilton 540‐751‐1439 Steuart Weller 703‐724‐9766Hillside 703‐724‐0356 Sully 703‐435‐3541Horizon 703‐421‐9443 Sycolin Creek 703‐669‐1027Hutchinson Farm 703‐327‐0673 Tolbert 703‐779‐7510Leesburg 703‐779‐7549 Waterford 540‐882‐9772Legacy 703‐327‐38597

Algonkian E.S.20196 Carter CourtSterling, Virginia 20165Arcola E.S.41740 Tall Cedars ParkwayAldie, Virginia 20105Ashburn E.S.44062 Fincastle DriveAshburn, Virginia 20147Balls Bluff E.S.821 Battlefield Parkway, NELeesburg, Virginia 20176Belmont Station E.S.20235 Nightwatch StreetAshburn, Virginia 20147Buffalo Trail E.S.42190 Seven Hills DriveAldie, Virginia 20105Catoctin E.S.311 Catoctin Circle SWLeesburg, Virginia 20175Cedar Lane E.S.43700 Tolamac DriveAshburn, Virginia 20147Cool Spring E.S.501 Tavistock DriveLeesburg, Virginia 20175Countryside E.S.20624 Countryside BoulevardSterling, Virginia 20165Creighton’s Corner E.S.23171 Minerva DriveAshburn, VA 20148(Kenneth) W. Culbert38180 W. Colonial HighwayHamilton, VA 20158Dominion Trail E.S.44045 Bruceton Mills CircleAshburn, Virginia 20147Evergreen Mill E.S.491 Evergreen Mill Rd. SELeesburg, Virginia 20175PROGRAM LOCATIONSForest Grove E.S.46245 Forest Ridge DriveSterling, Virginia 20164Frederick Douglass E.S.510 Principal Drummond WayLeesburg, Virginia 20175Francis Hazel Reid E.S.800 North King StreetLeesburg, Virginia 20176Hamilton E.S.54 S. Kerr StreetHamilton, Virginia 20158Hillside E.S.43000 Ellzey DriveAshburn, Virginia 20148Horizon E.S.46665 Broadmore DriveSterling, Virginia 20165Hutchison Farm E.S.42819 Center StreetSouth Riding, Virginia 20152Leesburg E.S.323 Plaza Street, NELeesburg, Virginia 20176Legacy E.S.22995 Minerva DriveAshburn, Virginia 20148Liberty E.S.25491 Riding Center DriveSouth Riding , VA 20152Little River E.S.(Offers Before School Care also)43464 Hyland Hills StreetSouth Riding, Virginia 20152Loudoun ValleyCommunity Center320 West School StreetPurcellville, VA 20132Lovettsville Community Center57 E. Broad Way StreetLovettsville, Virginia 20180Lowes Island E.S.20755 Whitewater DriveSterling, Virginia 201658Meadowland E.S.729 S. Sugarland Run DriveSterling, Virginia 20164Mill Run E.S.42940 Ridgeway DriveAshburn, Virginia 20148Mountain View E.S.36803 Allder School RoadPurcellville, Virginia 20132Newton‐Lee E.S.43335 Gloucester ParkwayAshburn, Virginia 20147Pinebrook E.S.25480 Mindful CourtAldie, Virginia 20105Potowmack E.S.46465 Esterbrook CircleSterling, Virginia 20165Rosa Lee Carter E.S.43330 Loudoun Reserve DriveAshburn, Virginia 20148Round Hill E.S.17115 Evening Star DriveRound Hill, Virginia 20141Sanders Corner E.S.43100 Ashburn Farm ParkwayAshburn, Virginia 20147Seldens Landing E.S.43345 Coton Commons DriveLeesburg, Virginia 20176Steuart Weller E.S.20700 Marblehead DriveAshburn, VA 20147Sully E.S.300 Circle DriveSterling, Virginia 20164Sycolin Creek E.S.21100 Evergreen Mills RoadLeesburg, Virginia 20175Tolbert E.S.691 Potomac Station Drive, NELeesburg, Virginia 20176Waterford E.S.15513 Loyalty RoadWaterford, Virginia 20197

LicensingThe Commonwealth of Virginia setsstandards for licensedchild day care programs.All After School CASAPrograms, which are licensed,meet or exceed thesestandards. Licensing informationrelating to a specific sitemay be obtained atwww.dss.state.va.us.Citizen Alert SystemThe Loudoun County Citizen AlertSystem is a free service that isavailable on a subscription basis.This system is designed toprovide immediate and accurateinformation to subscribers in theevent of extraordinarycircumstances.To learn more about thissystem or to subscribe, go to themain County website(www.loudoun.gov). On the leftsidebaron the red box, click“Notify Me/Alerts” To subscribesimply follow the online instructions.Licensing Information for Parentsabout Child Day ProgramsThe Commonwealth of Virginia helps assureparents that child day programs that assumeresponsibility for the supervision, protection andwell‐being of a child for any part of a 24‐hour dayare safe. Title 63.1, chapter 10 of the Code ofVirginia gives the Department of Social Servicesauthority to license these programs.Standards for licensing child day centers addresscertain health precautions, adequate play space, aratio of children per staff member, equipment,program and record keeping. Criminal recordchecks and specific qualifications for staff and mostvolunteers working directly with children are alsorequired. Standards require the facility to meetapplicable fire, health and building codes.Compliance with standards is determined byannounced and unannounced visits to the programby licensing staff within the Department of SocialServices. In addition, parents or other individualsmay register a complaint about a program whichwill be investigated if it violates a standard. Aregular license is issued when the program meetsthe standards for licensure.If you would like additional information about thelicensing of child day programs or would like toregister a complaint, please contact the RegionalOffice of Social Services closest to you.Virginia Department of Social ServicesDivision of Licensing ProgramsFairfax Licensing Office9

LINES OF AUTHORITYPRCS DIRECTORDiane Ryburn 703‐777‐0558Deputy DIRECTORJeremy Bubnick 703‐771‐5139DIVISION MANAGERTBACHILDREN’S PROGRAMCOORDINATORDan Bureau 703‐777‐0357SPECIALISTSKen Curry 703‐771‐5616Caroline Bennett 703‐771‐5927Jackson Gray 703‐737‐8817Wendi Blodgett 703‐737‐8540Derek Acosta 703‐737‐8710Linda Lifsey 703‐777‐0432CASA SUPERVISORCASA LEADER10

GENERAL POLICIESThe Commonwealth of Virginia Department of Social Services requires all children enrolled in alicensed childcare center to have a completed School Entrance Health Form (Green/BlueForm MCH 213D) and proof of age and identity. These forms must be on file prior to attendingthe program.It is the responsibility of the parents to notify CASA staff of proper registration information andcurrent phone numbers for the child’s file. Please request an Information Update Form fromyour site supervisor to document any changes in information as soon as they occur. Participants are allowed to leave with someone other than their legal guardian (must be age 16or older) if written or verbal notification from the legal guardian is provided. A child will bereleased only to the parents or others who are listed in the emergency section of theregistration form. Anyone picking up a child must be prepared to SHOW PHOTOIDENTIFICATION.The site telephone is for emergencies only during program hours. Children are allowed accessto the CASA site phone with permission from staff. Cell phone use is prohibited during CASA inaccordance with the Loudoun County Public Schools policy regarding cell phone use.In accordance with the Code of Virginia, Loudoun County PRCS staff is responsible for reportingall suspected abuse or neglect to the Department of Family Services’ Child Protective Services.Each participant will store personal belongings in an individual storage bin. Staff is notresponsible for lost or stolen items.Parents are welcome to observe and participate at any time that their child has been enrolled inthe program and is attending that day. This is in accordance with 63.2‐1813 of the Code ofVirginia. We welcome any talent you would like to share. Please notify site supervisor aboutyour interest.Special Needs: We will attempt to accommodate a participant’s special needs to ensuresuccessful participation in the program. Please give us at least 2 weeks prior to your childstarting the program to make any necessary accommodations.Schedule Changes: If your child will be absent from the program please call the site phonenumber and leave a message to notify staff of the absence prior to the beginning of the programor provide written notification to the site supervisor. You will receive a phone call every timeyour child is absent without notification.Snack Policy: Snacks are provided at our sites and meet the nutritional needs of the children asestablished by the U.S. Department of Agriculture. All snack menus are posted for parentalinformation. Since we do not supply food for special diets, religious, or medical reasons,parents are required to provide such food for their child. Parents must provide documentationidentifying the reason for the special diet and the diet must comply with the USDA nutritionalguidelines.11

Behavior Management PolicyCASA focuses on honesty, respect, fairness, trust, caring andresponsibility. Program rules are designed for the safety, health andhappiness of the children, staff, and volunteers. We want each childto enjoy the activities and to benefit from his/her experience in theprogram. Please review the rules with your children.General discipline techniques will include positive reinforcementfor appropriate behaviors and careful explanation of behavior thatis unacceptable. Discipline will be progressive in nature. It will beconstructive and age appropriate for redirection and conflictresolution.The following behaviors may lead to an incident report, possiblesuspension, or termination from the program: Refusing to follow basic safety and program rules. Stealing or defacing CASA, school property or the property ofothers. Bullying and/or engaging in fights. Loudoun County PRCS willcall parents to pick up any participant who is unable to functioncooperatively with others or is a threat to the safety ofhim/herself or others. Repeated disrespect towards staff, or rude and inappropriatebehavior towards others. ***Immediate removal from program may occur if CASAadministration feels they cannot maintain the safety and welfareof the child or other participants in the program or child engagesin behaviors associated with Zero Tolerance Policy. ***12

Typical steps pertaining to discipline and incident reports:1. Child does not abide by rule; CASA staff discusses behavior and consequenceswith the child and informs parent. An incident report is written.2. A meeting may be required between Parent(s), CASA staff, CASA Specialistand/or CASA Coordinator, together with the child, to develop strategies to improvebehavior. Upon parent receiving a 2nd incident report, staff will inform parent thata 3rd incident report may lead to suspension from the program.3. Child's third offense: staff writes an incident report and informs parent.Supervisor consults with CASA Specialist, CASA Coordinator and Division Managerfor the appropriate action. Parent is then informed of decision. If the decision ismade in favor of suspension, the parent will be given 24 hours notice, if possible andappropriate, so that alternative arrangements can be made. If the problem persistsfollowing return from a suspension, a conference among parents, CASA Staff, CASASpecialist, CASA Coordinator and Division Manager will be held to effect dismissalof the child from the program.4. Incident reports are also written for other serious events on site such as fire,drug reaction, security, or other unusual situations.Cause and Procedures for DismissalCauseThe CASA program and staff are pledged to make every effort to maintain a child inthe program. Only after all procedures have failed on the part of the administration,staff, and parents will dismissal be considered. If in the opinion of the CASASpecialist, CASA Coordinator, Division Manager, and PRCS Director a child’s behaviorpresents a physical danger to him/herself or others, or if the child fails to followrules, then an immediate suspension or dismissal from the CASA program mayresult.13

RatiosMaximum staff to childratios are1 to 18for students inregular education.Sign– In/Out PolicyIt is a PRCS requirement that anauthorized adult signs each child out daily1. For the safety of your child,2. To ensure communication betweenCASA parents and staff, and3. To record accurate attendance data.Loudoun County PRCS will not be liablefor any child not signed out by anauthorized adult. If the problempersists, services may be terminated.EmergencyPick‐UpThree emergency contacts other than parents orguardians must be listed on each child’sapplication before a child will be admitted to theprogram. Emergency contacts must be at a locationduring CASA hours that is within a 30 mile radius ofthe CASA site. One of these emergency contacts willbe contacted if a parent or guardian cannot bereached to pick up children in the event of anemergency. If a child is not picked up within 15minutes of the close of the program and a parent orguardian cannot be reached,emergency contacts will becontacted to pick upchild/children.Suspected Child AbuseAll suspected child abusewill be reported to theLoudoun CountyDepartment of FamilyServices for investigation.Any suspicion of abuse orneglect will be reported tothe Site Supervisorimmediately. On‐site staffwill contact theirappropriate supervisor inthe Department of Parks,Recreation andCommunity Services andDepartment policy will befollowed.Fire DrillsState child care licensingrequires that we performmonthly fire drills.14

Medications1. If a child must take medication during the CASA program hours, aMedication Authorization form must be completed and given to theSite Supervisor along with the medication. Only medication in itsoriginal bottle, with a prescription label may be given. Please tell thestaff if there are any side effects to watch for.2. The medicine will be kept in a locked Medicine Box located in theoffice space of the CASA site.3. The Medication Authorization form authorizing administration ofmedication must include: Child’s name, prescription number, exactdosage, the name of the medicine, time to administer and any specialinstructions. Parents/guardians should take the medication home atthe end of each day. Exceptions may be made for long termmedications. Documentation of administering medication will be onthe medication log.4. Staff will inform parents immediately of any adverse reaction tomedication or of any medication concerns.Sunscreen/Insect RepellantParents should indicate on theprogram registration form andnotify staff if their child is sensitiveto sun exposure and if the child isallergic to any sunscreen products.Children must apply their ownsunscreen/insect repellant. PRCSstaff may not do so. Forparticipants with disabilities,accommodations may be made forstaff to apply sunscreen lotion. Inthese cases, two staff membersmust be present.Severe AllergiesThe parent will supply acomplete list of specific foodsor allergens that need to beavoided. Copies will beprovided to the program staffso they are aware of the typeand severity of the allergy.Allergy lists are for staff useonly, and must be posted ateach site, out of sight of thepublic and other children.15

Health & EmergenciesDaily Health CheckEach child has a daily health inspectionupon arrival at the program. If thestaff feels thechild is not well, orhas a fever,recurring vomitingor diarrhea, youwill be asked totake the childhome. To allow achild to attend, while sick or beforecomplete recovery, not only isindividually harmful, but exposes theentire group to the risk of infection.Communicable Diseases*Please call the site supervisor if your child will not beattending the program for any reason.Fever Policy - According to the Health Department,children with fevers are not necessarily contagious. Alsofevers may vary and come and go. It is our policy thatchildren do not attend CASA if they have a fever. An oraltemperature of 101 degrees Fahrenheit is considered highand the child should go home. If a child has been sick andrunning a fever of 100 degrees Fahrenheit, he/she shouldremain home for at least 24 hours after the fever breaks,unless a note from physician authorizing theirattendance is provided. For example, a child should notattend the program if they have a runny nose and are notcapable of caring for it themselves.ImmunizationsEach child is required to have the immunizationsand vaccinations appropriate for a child their agebefore acceptance into the program. The child'simmunizations must be certified by a doctor on thetype of medical form provided by the program.A child may be exempted from the immunization ifthe parents submit to the CASA Coordinator a"Certificate of Religious Exemption.”If a child enrolled in the program has a communicabledisease, the parents are urged to notify the CASACoordinator immediately. The parents of the otherchildren will be notified.Children who have had acommunicable disease may not return tothe program unlessthey have a doctor's notestating they are no longercontagious.Ill or Injured ChildrenIf a child becomes ill or is injured while at the program the parent will be immediatelycontacted to make arrangements to have the child picked up as soon as possible. If the parentis not available, an emergency contact person will be called.Children will be taken to and cared for in the site or center office until they are picked up.In an emergency, and as appropriate, the child will be taken by the local rescue squad to theclosest emergency facility.16

Withdrawal ProceduresParents must notify theProgram Coordinator in writing 2 weeksin advance if you plan to withdraw yourchild from CASA. You may send an e‐mailto daniel.bureau@loudoun.govTAX IDENTIFICATIONNUMBERLoudoun County Federal Tax ID #54-094-8306FINANCIAL ASSISTANCEAssistance in daycare expensesmay be available to eligibleresidents through Loudoun CountyFamily Services. Forinformation please call703-777-0353.Zero Tolerance PolicyPRCS does not permit the use of tobaccoproducts, alcohol, drugs or fireworks duringour CASA programs.Verbal threats as well as the use or threat of useof weapons is also prohibited.In addition, theft, violent behavior ordestruction of property will not be tolerated.Any violation may result in immediatedismissal from CASA with no refund of CASAfees. Parents will be expected to provideimmediate transportation home, should anincident occur on/off site.17Still HaveQuestions?Call703‐737‐8042

Inclement Weather DaysParents and school officials are responsible forimplementing any emergency pick‐up arrangements.If weather conditions worsen during program hours,site staff may contact parents to pick up participantsearlier than normal. *This step will only occur at thedirection of the Director of PRCS. CASA staff willremain on site until all participants have been pickedup. CASA’s Before School program is closed ifschool has a delay. CASA’s After School program isclosed if there is an early dismissal (weather orother related) or when school is closed.PLEASE NOTE THAT CASA IS NOTCONSIDERED A LCPS AFTERSCHOOLACTIVITY.If LCPS schools close early due to inclementweather, CASA will not be in session. If LCPSschools remain open until normal dismissalhour, CASA will be in session.Ozone Action DaysCode Red days will be monitored by the staff.On these days, CASA will limit their timeoutdoors. If outside during very hot andhumid days, staff will encourage children todrink plenty of water and will facilitate only passive,low-aerobic type activities.18

CASA CALENDAR2012 IMPORTANT DATES 2013August &SeptemberAugust 27thFirst Day of SchoolSeptember 3thLabor DayNO CASAOctober November December January*8thColumbus DayNO CASA*Full Day Campsavailable*5th & 6thStudent HolidayNO CASA*Full Day Campsavailable**21st—23rdThanksgivingCASA Closed**Camp available on11/21 only and endsat 4 p.m.*24th—31stWinter BreakNO CASA*Full Day Campsavailable 12/26 ‐12/2812/ 31 camp ends at4 p.m.1stNew Year’sNO CASA*18thMOVABLE StudentHolidayNO CASA*Full Day Campsavailable21stMartin Luther King,Jr. DayNO CASAFebruary March April May June*18thPresident’s DayNO CASA*25th—29thSpring Break*Full Day Campsavailable*1stStudent HolidayNO CASA*Full Day Campsavailable27thMemorial DayNO CASA6thLast Day of School*Full Day Campsavailable*The Children’s Program Division offers School’s Out Camps that follow the Loudoun County Public SchoolCalendar. The camps are located in the Eastern (Sterling & Ashburn), Western (Hamilton & Lovettsville),Central (Leesburg), and Dulles South (South Riding) areas. The camps run when schools are closed for teacherworkdays or breaks and run from 7:30 a.m.—6:00 p.m. They are themed camps with creative activities. Formore information about these programs you can email the camp program at camp@loudoun.gov, call the CampCoordinator, Jason Lang, at 703‐771‐5662, visit the camp website at www.loudoun.gov/camps or look in thequarterly PRCS Activity Guide. PLEASE NOTE THAT DATES ARE SUBJECT TO CHANGE.19

CASA 12-13 SCHOOL YEARPAYMENTINFORMATIONPAYMENT OPTIONS August/September October-JuneMail:LCPRCS—Children’s Programs Division215 Depot Court, SE, 2nd FloorLeesburg, VA 20175Walk In:Any Loudoun County Community CenterorLoudoun County PRCS (address above)Web:www.loudoun.gov/webtracMake Checks payable to:County of LoudounPayment for Augustand September mustbe received byAugust 1st. Ifpayment is notreceived by August1st, the child isdropped and may notattend. If space isavailable, you mayre-register by payinga $45 re–registration fee plusthe monthly fee.Payments forOctober—Junereceived after the1st of the precedingmonth will beassessed a $25 latefee per child. Ifpayment is notreceived by the10th, the child isdropped and may notattend the nextmonth. If space isavailable, you may re-register by paying a$45 re-registrationfee plus the monthlyfee.CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________Child’s Name:_________________Payment Due: August 1, 2012Section 01 = August/September 2012CASA:Before-School :Total Paid: $CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________20Child’s Name:_________________20Payment Due: September 1, 2012Section 02 = October 2012CASA :Before-School:Total Paid: $

Review the Parent HandbookMake CASA Payments by Due DatePrepare for an adventure!Register for School’s Out CampsQuestions & Information: 703-737-8042CASA 12-13Payment CouponPAYMENT DUE BYAUGUST 1, 2012Payment for August andSeptember must bereceived by August 1st. Ifpayment is not receivedby August 1st, the child isdropped and may notattend. If space isavailable, you may reregisterby paying a $45CASA 12-13Payment Coupon21PAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month. Ifspace is available, youmay re-register at $45.

CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________Child’s Name:_________________Payment Due: October 1, 2012Section 03 = November 2012CASA:Before-School :Total Paid: $CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________Child’s Name:_________________Payment Due: November 1, 2012Section 04 = December 2012CASA :Before-School:Total Paid: $CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________Child’s Name:_________________Payment Due: December 1, 2012Section 05 = January 2013CASA :Before-School:Total Paid: $CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________Child’s Name:_________________Payment Due: January 1, 2013Section 06 = February 2013CASA :Before-School:Total Paid: $22

CASA 12-13Payment CouponPAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month.If space is available, youmay re-register at $45.CASA 12-13Payment CouponPAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month.If space is available, youmay re-register at $45.CASA 12-13Payment CouponPAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month.If space is available, youmay re-register at $45.CASA 12-13Payment CouponPAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month.If space is available, youmay re-register at $45.23

CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________Child’s Name:_________________Payment Due: February 1, 2013Section 07 = March 2013CASA :Before-School :Total Paid: $CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________Child’s Name:_________________Payment Due: March 1, 2013Section 08 = April 2013CASA :Before-School:Total Paid: $CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounCASA $321 per childBefore-School $150 per childHousehold #: _________________Child’s Name:_________________Child’s Name:_________________Child’s Name:_________________Payment Due: April 1, 2013Section 09 = May 2013CASA:Before-School:Total Paid: $CASA 12-13Payment CouponMail to:LCPRCS-Children’s Programs Division215 Depot Court, SELeesburg, VA 20175Make checks payable to:County of LoudounBased on start date: 9/12-3/13 $0Started 4/1-6/6CASA $64.20Before-School $30Household #: _________________Child’s Name: _________________Child’s Name: _________________Child’s Name: _________________CASA:Payment Due: May 1, 2013Section 10 = June 2013Before-School:Total Paid: $24

CASA 12-13Payment CouponPAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month. Ifspace is available, youmay re-register at $45.CASA 12-13Payment CouponPAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month. Ifspace is available, youmay re-register at $45.CASA 12-13Payment CouponPAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month. Ifspace is available, youmay re-register at $45.CASA 12-13Payment CouponPAYMENTS DUE BY THE 1st OFTHE PRECEDING MONTHPayments received afterthe 1st will be assessed a$25 late fee per child. Ifpayment is not receivedby the 10th, the child isdropped and may notattend the next month. Ifspace is available, youmay re-register at $45.25

Dear Participants and/or Parents:POLICY ON SHELTER IN PLACEThe events of recent years have made us all keenly aware of the need to review and refinethe Department of Parks, Recreation and Community Services emergency plan.With that in mind, preparing for emergencies requires considering all likely scenarios.We believe that all County facilities are very safe during emergency situations. The Departmenthas updated our emergency response plan to include the “Shelter in Place”concept. This concept has been added to the Loudoun County Public Schools EmergencyResponse Plan and is another safeguard to protect our participants and staff.As you may know, “Shelter in Place” is designed to create a neutral atmosphere within abuilding by shutting down all ventilation systems and closing all doors and windows.The procedure is intended to seal off a building for a limited time if there is a chemicalthreat. “Shelter in Place” will help keep chemical agents from leaking into buildings andtherefore protect all that remain inside.In the event that a “Shelter in Place” procedure must occur, all Parks, Recreation andCommunity Services program participants will be directed by emergency officials toremain inside and follow procedures. During this time, no one will be permitted to enteror leave until emergency officials have given an all‐clear status. The Department isprepared to provide water and food for our participants for the limited time that theplan is necessary.Due to the heightened awareness of emergency preparedness, please, if needed, immediatelyupdate your emergency contacts and medical information that we have on file.During emergency situations, we will make every effort to communicate the status ofall facilities and programs through local television, radio and the County web site. Thenew alert system enables citizens to sign up to receive instant alert notifications fromCounty agencies through mobile devices and email.Citizens may register for this free service at www.loudoun.gov, by clicking on “NotifyMe/ Alerts” and register for PRCS Childcare Emergency Alert Plan.While working with other County agencies, the Department continues to refine oursafety plans. Your patience and understanding, should an emergency arise, is essentialin order for the department to safely protect our program participants and calmly reopenour facilities.Please be assured that staff is committed to the safety of all our participants. If youhave any questions or comments, please give me a call at 703‐777‐0343.Sincerely,Diane Ryburn, DirectorLoudoun County Parks, Recreation and Community Services26

Receipt ConfirmationParks, Recreation and Community Services215 Depot Court SE, Leesburg, VA 20175www.loudoun.govMain # 703-777-0343 TDD# 703-771-5352Children’s Programs: 703-737-8042 FAX: 703-771-5383A copy of the 2012-2013 CASA Parent Handbook was received by:_________________________________________________ .PRINT Parent/Guardian Name_________________________________________________.PRINT Child’s Name__________________________________________Parent Signature___________________________________Date Submitted to CASA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .OFFICE USE ONLYX _______________________________Site Staff Signature_____________DateCOPY THIS PAGE AND PLACE IN CHILD’S CASA SITE FILE.SUBMIT ORIGINAL SIGNATURE PAGES 27 and 28 to your CASASPECIALIST27

Loudoun County Department of Parks, Recreation, and Community ServicesChildren’s Programs DivisionCASA ProgramParent/Program Registration Agreement AddendumCASA Parent Handbook 2012/2013Registration Agreement:My signature confirms I have been informed of the Children’s Programs Division-CASA policies on:1. Communicable Disease as stated on page 16 of the parent handbook:Communicable Disease: You must notify the program within 24hours if anyone in the household has a Communicable Disease.Prior to returning to the program, parents must provide a physician’scertification that the condition is no longer contagious.2. Shelter in Place: As stated in the parent handbook on page 26 and in the CASAEmergency Preparedness Plan as stated and posted at each CASA site.Signature of Parent or Legal Guardian: _______________________________Date: ______/ _______/_______PLEASE SIGN AND BRING TO YOUR CASA SITE ON THE FIRST DAY.CASA . . . Your Home Away From Home28