MINUTES OF MEETING NO - The Township of Uxbridge

MINUTES OF MEETING NO. 5OFTHE COUNCIL OF THE TOWNSHIP OF UXBRIDGEMONDAY, MARCH 25 TH , 2013COUNCIL CHAMBERSUXBRIDGE, ONTARIOPRESENT: DEPUTY MAYOR BEV NORTHEASTREGIONAL COUNCILLOR JACK BALLINGERCOUNCILLORSPAT MOLLOYPAT MIKUSEGORDON HIGHETABSENT MAYOR GERRI LYNN O’CONNOR(due to illness)COUNCILLORSJACOB MANTLE(due to personal business)STAFF PRESENT: CAODEPUTY CLERKMANAGER OF RECREATIONAND CULTUREINGRID SVELNISPAUL SHIPWAYAMANDA FERRAROThe Fifth Regular Meeting of the Council of The Corporation of the Township ofUxbridge was called to order by Deputy Mayor Northeast at 7:00 p.m.I. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURETHEREOF.Councillor Ballinger declared a conflict of interest with respect to By-law No. 2013-051 as he is employed at the Foxbridge Golf Course.II.ANNOUNCEMENTSa) Councillor Molloy spoke to the success of the St. Patrick’s Day Dance held at theZephyr Hall.b) Deputy Mayor Northeast spoke to the success of the event and professionalismdemonstrated at the Durham Region Youth Council which was held in theTownship of Uxbridge on March 24 th , 2013.III.DELEGATIONSa) BARBARA NADEAU re Concerns regarding tree trimming on Deer Ridge –GoodwoodBarbara Nadeau was not in attendance.

COUNCIL 2MARCH 25 TH , 2013NO. 5c) TIM HAYWARD re Bioregional Planning for AggregatesTim Hayward, Research and Policy Analyst for the Bioregional Planning forAggregates Group, with the assistance of PowerPoint, announced he was presentbefore Council to explain the concept of Bioregional Planning for Aggregates.Mr. Hayward explained the concept of Bioregional Planning for Aggregates was toidentify and promote opportunities to integrate aggregates with natural heritagesystems while planning to maintain the integrity of the hydrology and naturalsystems of the Oak Ridges Moraine. Mr. Hayward further explained BioregionalPlanning for Aggregates is a holistic approach to planning for aggregates thattakes ecological, social, and cultural aspects into account on a landscape scale.Mr. Hayward noted the Bioregional Planning for Aggregates group and study wasmade possible by an Ontario Trillium Grant. Mr. Hayward noted that to date thegroup has held many workshops and also visited a rehabilitated pit to understandplanning issues and formulate better, more comprehensive rehabilitation plans forthe future. Mr. Hayward also presented a number of maps, showing overlays ofvarious planning jurisdiction and aggregate resource operations within theTownship of Uxbridge.Mr. Hayward concluded by explaining that a comprehensive rehabilitation plancoordinates the final land use goals of several separate extraction operations intoone after use in a plan that encompasses the whole extraction area. Mr. Haywardfurther explained that ultimately the end goal of the group would be to make finalaggregate policy recommendations and to commence a ComprehensiveRehabilitation Pilot Project.e) 76 th Army Cadets of Uxbridge re Vimy Proclamation and Pin PresentationThe 76 th Army Cadets of Uxbridge marched into the Council Chambers and readthe Vimy Proclamation, which Deputy Mayor Northeast proceeded to sign. The76 th Army Cadets of Uxbridge also presented all Members of Council with VimyPins.The Vimy Proclamation and Vimy Pins are part of a special education programinitiated by the Army Cadets of Canada focusing on the Battle of Vimy Ridge.b) ROGER ANDERSON, CHAIR, REGION OF DURHAM re Region of DurhamUpdateRoger Anderson, Durham Region Chair, introduced himself and thanked theCouncil of the Township of Uxbridge for the opportunity to provide and overview of2012 Region of Durham activities and a glimpse of what is to come from theRegion of Durham in 2013.Durham Region Chair Anderson began by discussing the events of 2012 which ledto the new method of election for the Durham Region Chair. Durham Region ChairAnderson spoke to the positives and the potential negatives of the new process.Durham Region Chair Anderson also spoke to the presentation Durham Regiongave to the Federal Boundaries Electoral Commission, which focused on a “makeDurham Region whole” campaign. Durham Region Chair Anderson noted he waspleased with the Federal Electoral Boundary changes that were made from theinitial Federal Electoral Boundaries which severely fragmented the Region ofDurham.Durham Region Chair also gave a Departmental overview of the Regionhighlighting the recent approval of Region of Durham Official Plan Amendment128, which means that Durham Region now has an up to date Official Plan and

COUNCIL 3MARCH 25 TH , 2013NO. 5can consider Area Municipalities Official Plan Amendments. Durham Region ChairAnderson also spoke to the Region of Durham ‘AAA’ credit rating which allows theRegion of Durham to borrow money cheaper than all but eight municipalities inCanada, which have the same credit rating.Durham Region Chair Anderson concluded by noting that the success of theRegion of Durham and Area Municipalities, including the Township of Uxbridge isdue to the hard work and cooperation between Region of Durham staff and AreaMunicipality staff.IV.APPROVAL OF MINUTESMOVED by Councillor Molloy, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge adopt the minutes of theRegular Council Meeting of February 25 th , 2013.”CARRIEDV. CORRESPONDENCE23 Honourable Linda Jeffrey, Deputy Minister, Minister Responsible for Seniors re2013 Senior of the Year Award24 Honourable Mario Sergio, Minister, Minister Responsible for Seniors re 2013Senior Achievement AwardMOVED by Councillor Highet, SECONDED by Councillor Mikuse“THAT Correspondence Item Nos. 23 and No. 24 be received forinformation;AND THAT a copy of the same be sent to the Uxbridge SeniorsOrganization.”CARRIED25 Honourable John O’Toole, MPP re Changes in the Workplace Safety andInsurance ActMOVED by Councillor Molloy, SECONDED by Councillor Highet“THAT Correspondence Item No. 25 be received for information.”CARRIED26 Fran Taylor re Request for Locations to Host “Yard Sale for the Cure” Event inUxbridgeMOVED by Councillor Mikuse, SECONDED by Councillor Highet“THAT Correspondence Item No. 26 be received for information;AND THAT staff be directed to assist Fran Taylor in finding an alternativelocation for ‘Yard Sale for the Cure’.”CARRIED27 John Hazelwood, Dan Horchik, Elizabeth Plashkes, Alan Powell re HospitalParking ChargesMOVED by Councillor Mikuse, SECONDED by Councillor Highet

COUNCIL 4MARCH 25 TH , 2013NO. 5“THAT the Council of the Corporation of the Township of Uxbridge supportthe request of John Hazelwood, Dan Horchik, Elizabeth Plashkes and AlanPowell re Hospital Parking Charges;AND THAT the Township of Uxbridge request the Province of Ontarioreduce and cap at a fair rate the parking charges at Ontario Hospitals,including Markham-Stouffville Hospital.”CARRIED28 Andrea M. Scowcroft and Jaime Alboim re New Aquatic and Recreation CentreMOVED by Councillor Highet, SECONDED by Councillor Ballinger“THAT Correspondence Item No. 28 be received for information.”CARRIEDVI.COMMITTEE REPORTSa) Report No. 11 of the General Purpose and Administration Committee dated March4 th , 2013b) Report No. 12 of the General Purpose and Administration Committee dated March18 th , 2012c) Report No. 13 of the Planning and Economic Development Committee datedMarch 18 th , 2012MOVED by Councillor Highet, SECONDED by Councillor Molloy“THAT the Minutes of Report No. 11 of the General Purpose andAdministration Committee dated March 4 th , 2013, Report No. 12 of theGeneral Purpose and Administration Committee dated March 18 th , 2012and Report No. 13 of the Planning and Economic Development Committeedated March 18 th , 2012 be endorsed.”CARRIEDREPORTS TO COUNCILa) Report CL 16/13 of Debbie Leroux, Director of Legislative Services/Clerk re Rentalof the Train StationMOVED by Councillor Mikuse, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge receive Report CL 16/13 ofDebbie Leroux, Director of Legislative Services/Clerk for information;AND THAT Council approve the Lease of the Train Station to Bev Leslie for2013 with the option to renew for 2014;AND THAT staff investigate tenant insurance conditions during the wintermonths, pertaining to storage of goods;AND THAT a by-law to enter into a lease agreement be brought forward toCouncil for consideration.”CARRIEDb) Report PW 19/13 of Bill Rynard, Road Operations Manager re Boulevard TreeTrimmingMOVED by Councillor Molloy, SECONDED by Councillor Highet

COUNCIL 5MARCH 25 TH , 2013NO. 5“THAT the Council of the Township of Uxbridge receive Report PW 19/13 ofBill Rynard, Road Operations Manager re Boulevard Tree Trimming forinformation.”CARRIEDc) Report BL 06/13 of Andre Gratton, Manager of Municipal Law Enforcement reSignage for Huck Finn Fishing DerbyMOVED by Councillor Ballinger, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge receive Report BL 06/13, asamended of Andre Gratton, Manager of Municipal Law Enforcement forinformation;AND THAT Council grant permission for the installation of temporary “NoFishing” signs surrounding Elgin Pond for April 23 rd at 10:00 a.m. to 9:00a.m. on April 27 th , 2013 prior to the Huck Finn Fishing Derby;AND THAT the Township send a letter of permission to the Ministry ofNatural Resources to enforce the No Trespassing Act at Elgin Pond;AND THAT the cost of the signage is charged to the Huck Finn account.”CARRIEDd) Report DS 10/13 Elizabeth Howson, Macaulay, Shiomi, Howson re Land DivisionApplication Nos. LD 069/2013, LD070/2013, LD071/2013, Part of Lot 29,Concession 7, Uxbridge – 1236240 Ontario LimitedMOVED by Councillor Highet, SECONDED by Councillor Ballinger“THAT the Council of the Township of Uxbridge receive Report DS 10/13 ofElizabeth Howson, Macaulay Shiomi Howson for information;AND THAT Council recommend to the Region of Durham Land DivisionCommittee that the Township has no objection to the approval ofApplications LD 069/2013, 070/2013 and 071/2013 subject to the followingconditions;1. THAT the owner/applicant satisfy the Township of Uxbridgefinancially and/or otherwise, including, but not limited to, any costsincurred by the Township during the review and approval of thisconsent application.2. THAT the owner/applicant ensure that the resulting parcels satisfythe requirements of the Township of Uxbridge Zoning By-law 81-19,as amended, particularly with respect to lot area and lot frontage,and that the Applicant shall provide the Township with writtenconfirmation signed by an O.L.S. that the lots conform with theTownship of Uxbridge Zoning By-law 81-19, as amended.”CARRIEDVII.BY-LAWSBy-laws Requiring Three ReadingsMOVED by Councillor Highet, SECONDED by Councillor Molloy“THAT By-laws No. 2013-041 and 2013-051 be separated and readindividually.”CARRIED

COUNCIL 6MARCH 25 TH , 2013NO. 5MOVED by Councillor Highet, SECONDED by Councillor Ballinger"THAT leave be granted to introduce By-law No. 2013-041 and the same beread a first and second time.”This motion was CARRIED by the following recorded vote requested by CouncillorHighet:COUNCILLOR YEA NAYMolloyMikuseHighetBallingerDEPUTY MAYORNortheast√√√√√2013-41 Being a by-law to amend By-law 2010-104, being a by-law to prohibit graffition property and regulate the sale of graffiti implements and to requireproperties to be kept free of graffiti within the Township of Uxbridge.MOVED by Councillor Highet, SECONDED by Councillor Ballinger“THAT By-law No. 2013-041 be now read a third time, finally passed andthe Mayor and Clerk duly sign and seal same.”This motion was CARRIED by the following recorded vote requested by CouncillorHighet:COUNCILLOR YEA NAYMolloyMikuseHighetBallingerDEPUTY MAYORNortheast√√√√√Councillor Ballinger declared a conflict of interest with respect to By-law No. 2013-051 as he is employed at the Foxbridge Golf Course and therefore refrained fromdiscussion or voting on the matter.MOVED by Councillor Highet, SECONDED by Councillor Molloy"THAT leave be granted to introduce By-law No. 2013-051 and the same beread a first and second time.”CARRIED2013-051 Being a by-law to authorize entering into an Agreement with Foxbridge GolfHoldings Inc. and Brookfield Homes with respect to the decommissioning ofthe well and septic on the severed lands legally described as Parts 1 and 2on Plan 40R-27832MOVED by Councillor Highet, SECONDED by Councillor Molloy“THAT By-law No. 2013-051 be now read a third time, finally passed andthe Mayor and Clerk duly sign and seal same.”CARRIED

COUNCIL 7MARCH 25 TH , 2013NO. 5MOVED by Councillor Highet, SECONDED by Councillor Ballinger"THAT leave be granted to introduce By-law Nos. 2013-038 to 2013-040and 2013-042 to 2013-050 and the same be read a first and second time.”CARRIED2013-038 Being a by-law to authorize entering into an Agreement with Dutch MastersConstruction Services Limited-Gillian Henry with respect to lands legallydescribed as North Part Lot 36, Concession 4, Uxbridge, municipally knownas 7790 Concession 5 (Committee of Adjustment Application A1/2013)2013-039 Being a by-law to authorize entering into an Agreement with Civron HoldingLtd. for Cash in Lieu of Parking2013-040 Being a by-law to authorize entering into an Agreement with Erin Bennett,Norma Shearer and Matthew Bryan Youmans with respect to the operationof the 2013 Ontario Cup Mountain Bike Race at the Bennett Property“Woodnewton” located at 4849 Concession 6, Uxbridge2013-042 Being a by-law to Adopt the Township of Uxbridge Accessible ProcurementPolicy2013-043 Being a by-law to repeal, in their entirety, Township of Uxbridge By-laws 75-38, being a by-law to authorize the preparation of a Nutrient ManagementPlan for certain livestock operations in Uxbridge and By-law 98-083, asamended being a by-law to regulate and require inspection of plumbing anddraining installations and to require permits and fees for the inspections2013-044 Being a by-law to adopt the Township of Uxbridge Adequate and SuitableHeat By-law2013-045 Being a by-law to authorize entering into a Contract Agreement withIndependent Project Managers for the services of a Project Manager tooversee the construction of the new fire station2013-046 Being a by-law to authorize entering into a Demolition Agreement withSebastian Schembri with respect to lands described as Part Lot 25,Concession 7, Part of Road Allowance between Lots 25 and 26, Part ofRoad Allowance between Concession 7 and 8 and Plan 40WR52, Part ofPart 2, municipally known as 770 Brookdale Road, Uxbridge2013-047 Being a by-law to Licence, Regulate and Govern Lottery Schemes carriedon within the geographical boundaries of the Township of Uxbridge2013-048 Being a by-law to authorize the renewal of an Agreement with Earl andJoan Durward for the operation of Horse and Wagon Rides in theDowntown for the 2013 season2013-049 Being a by-law to authorize entering into a Site Plan Agreement with Daveand Jeannine Leuschner with respect to lands legally described as Part ofLot 17, Concession 3, designated as Part 1 on Plan 40R-27279, municipallyknown as 341 Highway 47, in the Township of Uxbridge, RegionalMunicipality2013-050 Being a by-law to amend Zoning By-law 81-19, as amended, with respect tocertain lands described as Part of Lot 25, Concession 3, municipally knownas 309 Zephyr Road (Regional Road 13), in the Township of Uxbridge (inthe former Township of Scott), Regional Municipality of DurhamMOVED by Councillor Highet, SECONDED by Councillor Ballinger

COUNCIL 8MARCH 25 TH , 2013NO. 5“THAT By-law Nos. 2013-038 to 2013-040 and 2013-042 to 2013-050 benow read a third time, finally passed and the Mayor and Clerk duly sign andseal same.”CARRIEDIII.DELEGATIONS cont’dd) ROBERT ALLEN, MJMA ARCHITECTS re New Aquatic and Recreation CentreDesign and BudgetAmanda Ferarro, Manager of Recreation and Culture briefly spoke prior to RobertAllen of MJMA Architects noting that the delegation to Council was for informationpurposes only. Ms. Ferraro outlined that the need to proceed with a new AquaticFacility was determined based off a comprehensive building audit of the currentUxpool which found that it would be cost prohibitive to proceed with majorrenovations to Uxpool based on issues with the current structure and buildingenvelope.Robert Allen of MJMA Architects commenced his presentation with the assistanceof Powerpoint by showcasing an overview map of the Kennedy House FieldsMaster Plan, and a modified map featuring the Skatepark and a slightlyrepositioned Aquatic facility.Mr. Allen continued his presentation by detailing the floor plan of the proposedAquatic Facility noting the 26,000 ft2 facility featured a multipurpose fitness area,change rooms and an aquatic hall with a leisure pool and a six lane lap pool. Mr.Allen also presented a number of exterior renderings of the Aquatic Facility. Mr.Allen concluded his presentation by noting at this point the project budget is 12.3million dollars and a cost of roughly $400/ft2. Considerable debate ensued aboutenlarging the lap pool to eight lanes versus six. Mr. Allen noted the cost of theaddition of two lanes to create an eight lane lap pool would cost roughly 1.3 to 1.5million dollars.Deputy Mayor Northeast and Ingrid Svelnis, CAO added to Mr. Allen’s remarksnoting that the project is slated for 2015, however is dependent upon governmentfunding being made available. Once government funding is available Ms. Svelnisexplained a formal public consultation process would be initiated and that in themean time, any correspondence pertaining to the proposed Aquatic Facility will beheld in a file until such process is formally initiated.VIII.UNFINISHED BUSINESSa) Dillon CMX Motocross Race Event – 126 Zephyr Road – Councillor Molloy tospeak to the matter (no enclosure)MOVED by Councillor Molloy, SECONDED by Councillor Highet“THAT staff incorporate the following amendments into the Dillon SpecialEvent Agreement authorized pursuant to the motion of Committee on March4 th , 2013:1. THAT the hours for practice on July 20 th be changed to 12 pm to 4pm instead of 2 pm to 6 pm.2. THAT the ‘no use of the track clause’ be the same clause used in the2012 agreement.

COUNCIL 9MARCH 25 TH , 2013NO. 53. THAT the Township require the Applicant and the Event Organizerfor both the Dillon Motorcross Event and the Bennett Mountain Bikeevent to provide a combined amount of seven million dollars liabilityinsurance.CARRIEDXII.OTHER BUSINESSa) Recognition to groups and individuals for contributions (no enclosure)MOVED by Councillor Mikuse, SECONDED by Councillor Highet“THAT Other Business Discussion Item (a) be tabled until the next RegularMeeting of the Council of the Corporation of the Township of Uxbridge onApril 8 th , 2013.CARRIEDb) AMO and LUMCO and MARCO Press Conference on Interest Arbitration – InternalQ & AMOVED by Councillor Ballinger, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge receive the AMO andLUMCO and MARCO Press Conference on Interest Arbitration Internal Q&Afor information.”CARRIEDc) Township of Melancthon re Aggregate Resources Act (1990)MOVED by Councillor Molloy, SECONDED by Councillor Highet“THAT the Council of the Township of Uxbridge receive the Township ofMelancthon Resolution re Aggregate Resources Act (1990) for information.”CARRIEDd) Ontario Small Urban Municipalities (OSUM) re Local Food Manufacturing andAgricultural BusinessesMOVED by Councillor Mikuse, SECONDED by Councillor Ballinger“THAT the Council of the Township of Uxbridge support the Mayors'Alliance call for the federal Minister of Agriculture to consult with industryand community leaders on the subject of repealing regulations that willrequire local food processors to adopt American size and format packagingwhich will require local processors to spend money to re-fit their productionlines to accommodate this change;AND THAT an independent Economic Impact Study be conducted toanalyze the potential effects of the repeal of said regulations.”CARRIEDe) Ontario Small Urban Municipalities (OSUM) re Low Water Levels in Georgian BayMOVED by Councillor Molloy, SECONDED by Councillor Ballinger“THAT the Council of the Township of Uxbridge receive the Ontario SmallUrban Municipalities’ (OSUM) Resolution re Low Water Levels in GeorgianBay for information.”CARRIED

COUNCIL 10MARCH 25 TH , 2013NO. 5X. CONFIRMING BY-LAWMOVED by Councillor Highet, SECONDED by Councillor Mikuse“THAT leave be granted to introduce By-law No. 2013-052 being a by-law toconfirm the proceedings of Council at its Regular Meeting of Monday, March25 th , 2013 and the same be read a first and second time.”CARRIEDMOVED by Councillor Highet, SECONDED by Councillor Mikuse“THAT By-law No. 2013-052 be now read a third time, finally passed andthe Mayor and Clerk duly sign and seal same.”CARRIEDXI.ADJOURNMENTThe Deputy Mayor adjourned the meeting at approximately 9:15 p.m.____________________________MAYOR____________________________CLERK