Roles and Responsibilities - ABC Signup

Roles and ResponsibilitiesRoles and Responsibilities in Public OutreachRule, Subchapter O: Public OutreachAn accurate description of early intervention-philosophy and method of service deliverysets community and family expectations. All program materials, interactions withcommunity partners, and contacts with individuals need to give a consistent message.Know how to access state and local MOUsLearn and give “the message”. (See inside AI/VI MOUcover of family rights publication, Parent CPS MOUHandbook)Head Start MOUTEA Transition MOUKnow the resources in your program’sDirectory of Community Resources.Contribute new resources and updates asthey become available.Explain how to make a referral to ECIRepresent your program in interagencyactivities as directedExplain the array of services, eligibilitycriteria, service delivery including thefamily’s role, and the family cost sharesystem.Roles and Responsibilities in Referral, Pre-Enrollment, and Pre-enrollmentScreeningRule, Subchapter G: Referral and Pre-EnrollmentRule, Subchapter I: Evaluations and AssessmentsInitial contacts with the family set the stage for the establishment of trust and rapport.Staff who receive referral phone calls from family members, and staff who call familiesto set initial appointments need to have strong communication skills. You will also needgood organizational skills and the ability to coordinate team members and preenrollmentactivities.Accept assignment as Service CoordinatorPrepare to meet timelinesfor family for pre enrollmentPrepare family for first visit. Neededinformation: Medicaid card, Social Security#, private insurance, income info asneeded, and MD contact info. Share parentto parent video as appropriateSchedule initial home visit, as assignedDetermine need for interpreter orcommunication assistance at preenrollment,and provide as neededAttend initial meeting with family, provideinterpreter as needed

Assign a surrogate parent if neededExplain family rights using ECI ParentHandbook & provide a copy to the familyExplain early intervention processesBegin case managementSecure signed ECI Parent HandbookAcknowledgment FormExplain services that can be provided,natural environments, and family role inimplementing strategiesExplain the Family Cost Share System andExplain transition process, public schoolrelated family rights including Medicaid “optchild find notification procedures and “optout” as appropriate, and local billingout”procedures, as assignedDiscuss family routines and responsibilities Gather preliminary information related tothat may impact schedulingfamily concerns and prioritiesProvide family with contact information for Assist family to access resources toservice coordinator and program director address immediate needsObtain written consent for screening ifComplete screening packet, as neededneededObtain written consents forProvide information to families aboutrelease/exchange of informationfederal, state, and local resources.Explain evaluation & assessment process Determine appropriate process for CPSto familyinvolved childrenDetermine appropriate evaluation team and Give families Notice of Evaluation (if notcoordinate to schedule evaluationSchedule comprehensiveevaluation/assessment as neededalready provided)Obtain written consent forevaluation/assessmentRoles and Responsibilities in: Evaluation & AssessmentRule, Subchapter H: EligibilityRule, Subchapter I: Evaluation and AssessmentEligibility determination requires that you complete the BDI or determine a child iseligible based on a qualifying medical diagnosis, and has needs that are appropriate tobe addressed through ECI services. After the child is determined eligible you willproceed to the comprehensive needs assessment. Some assessments take place aftera child is enrolled. One or more meetings may be necessary to complete all requiredactivities before IFSP development.As needed, provide notice, gain consentand complete eligibility determination.Complete comprehensive child and familyneeds assessment for children determinedeligibleMake referrals to community resources toaddress identified needs.Address VCFS as appropriateProvide, document and bill appropriatecase management activities followingeligibility determination if child is eligible.Complete referrals for further evaluationas neededDismiss any child who does not continueto meet eligibility criteriaOffer Follow-Along as appropriate

Provide prior written notice to parentswhen child is determined to be ineligible orno longer meets eligibility criteriaWith written parental consent, providereferral disposition information to referralsourceComplete post eligibility determinationactivities as needed for eligible children.Develop interim IFSP as needed.Schedule IFSP meeting with team withintimeline.As directed, conduct nutrition assessmenton enrolled childRefer family to other appropriateresources if child is ineligible for ECIservicesObtain written consent before reportingdisposition of a TEHDI referralContinue to gather and document familyCPR informationPrepare family for IFSP meetingProvide parent with written notice of IFSPmeeting.As appropriate, conduct autism screeningon enrolled childRoles and Responsibilities in IFSP development and reviewsRule, subchapter J: Individualized Family Service PlanRule, Subchapter N: System of FeesThe Service Coordinator’s role is critical to the success of the IFSP development. Youwill need to be aware of timelines, scheduling issues, coordination issues,documentation requirements, and ensure that the family’s rights are addressed.Arrange for interpreter or translator as Facilitate IFSP meetingneededParticipate in developing all components of Before addressing CPRs, inform families ofthe IFSP, including transitiontheir rights regarding CPRs.Participate in development of steps andtransition services when the child is age 24to 30 months of ageObtain signatures of all team members oninitial IFSPProvide family a copy of the IFSPCoordinate and schedule periodic reviewsas neededReview parent rights at initial meeting andat annual reviewsObtain signatures of all team members onIFSP revisionsReview IFSP sections and family rightsinformation including family rights regardingFCS before parent signs IFSPObtain parent signature on IFSP providingconsent to receive services on IFSPComplete FCSA and Attestation forms withfamily as needed.Provide written Notice of IFSP meetings inadvanceComplete documentation as required.Provide parent a copy of new IFSPservices pages

Roles and Responsibilities in: Service DeliveryRule, Subchapter K: Early Childhood Intervention Services DeliveryService coordinators provide oversight of the IFSP. Services must be providedaccording to the plans. Timelines must be met, and the plans adjusted to meet thechanging needs of children and families.Participate in child outcome rating activities Deliver family outcome survey asas designated.designated.Provide case management services as Document the provision of all caseneeded to meet outcomes specified in IFSP management activitiesComplete ongoing needs assessments Review IFSP regularly to determine ifand referrals as needed.services are provided as statedComplete transfer activities as neededSupport families to access resources andlearn advocacy skillsComplete transition activities as needed.Review service definitions documents toassure appropriateness of servicesRoles and Responsibilities in: TransitionRule, Subchapter L: TransitionA child is no longer eligible for ECI the day he/she turns three. Transition is a veryimportant service that you will provide. Families need time to prepare for earlyintervention to continue even though ECI services will come to an end. Sometimes thefamilies on your case load will move. A move into or out of your program is also atransition. You will need to facilitate the transfer of information about the child andfamily, whether the family moves to another ECI program in Texas, or moves to anotherstate.Inform family of transition processProvide a copy of Beyond ECI when youare ready to develop steps and transitionservices in the IFSPHelp the family prepare for upcomingchanges: dealing with separation, etc.Complete referral activities, as neededComplete transition to community settingsactivities, as neededUnless, parent opts out, completenotification to LEA of child potentiallyeligible according to timelinesConduct conference even if LEArepresentative is unable to attend.Discuss transition options and activitiesHelp the family research and determine thebest possible choices for their child at age3.Schedule visits to receiving programs thefamily would like to consider for transitionDocument all transition activitiesProvide LEA Notification opt outinformation to parents of potentially eligiblechildrenWith parental approval, as needed,convene conference with LEA staffaccording to required timelinesWith written consent, send informationneeded by LEA such as IFSP, medicalinformation, evaluation reports.