DETAILED TENDER NOTICE - yashada

DETAILED TENDER NOTICEYashwantrao Chavan Academy of Development Administration (YASHADA)State Institute of Urban DevelopmentRaj Bhavan Complex, Baner Road, Pune 411 007TENDER DOCUMENTSFORCHINA STUDY TOUR1

DETAILED TENDER NOTICEYashwantrao Chavan Academy of Development Administration (YASHADA)State Institute of Urban DevelopmentRaj Bhavan Complex, Baner Road, Pune 411 007TABLE IDirector, SIUD invites sealed tenders in the prescribed format from IATA and IATO-registered andMinistry of Tourism certified Tour Operators and Travel Agents for arranging a Study Tour to CHINAfrom 8 to 14 June 2013, for 30-35 participants extending over 7 days.Services to be provided:• 3 nights in Shanghai- Covering the following sights (mandatory):Urban City Planning Exhibition and Shanghai MuseumLingang Satellite City and Donghai BridgeOriental TV Tower and river cruiseShanghai History Museum(Overnight to Guangzhou by train)• 2 nights in Guangzhou Covering the following sightsZhujiang New CityOpera House and IFC, CITIC and Canton TowersGuangdong Museum• 1 night in Shenzhen- Covering the following sights:Shenzhen CityChina Folk Culture Village with showAdditional Services Tour Manager from its company for the entire tour. English speaking guide during the tour. Immediate check-in on arrival at ALL destinations2

DETAILED TENDER NOTICEYashwantrao Chavan Academy of Development Administration (YASHADA)State Institute of Urban DevelopmentRaj Bhavan Complex, Baner Road, Pune 411 007TABLE IIScope of Work:The quoted price per PAX must include:• Return economy class airfare from Mumbai• All local travel in China including Maglev in Shanghai, and Superfast Train from Shanghai toGuangzhou• China Tourist Visa Fees (preferably multiple-entry)• Minimum 4- star accommodation• Transfer, sightseeing and entry fees as per itinerary• Tips and Gratuities• Services of Company‟s Tour Manager• Medical Insurance• All Taxes• The package should be inclusive of all meals from entry to exit and drinking water etc. andthere should be no hidden cost.All prices quoted will be taken on „twin-sharing basis‟. However, please specify rates for single-seatedaccommodation as well, in case such a situation arises.3

DETAILED TENDER NOTICEEligibility Criteria:Yashwantrao Chavan Academy of Development Administration (YASHADA)State Institute of Urban DevelopmentRaj Bhavan Complex, Baner Road, Pune 411 007TABLE III• The Tenderer should be registered under the Shop and Establishment Act.• The Tenderer should have membership of International Air Transport Association (IATA).• Must be an agency duly recognized by Ministry of Tourism, Government of India• The Tenderer should have been incorporated or been in existence for the last 5 years.• The Tenderer should have conducted at least 3 tours of CHINA within the last 3 years.• The Tenderer should have experience with Study Tours/Delegations of Central/State GovernmentOfficers4

DETAILED TENDER NOTICEYashwantrao Chavan Academy of Development Administration (YASHADA)State Institute of Urban DevelopmentRaj Bhavan Complex, Baner Road, Pune 411 007TABLE IVTerms and Conditions:The Tenderer will have to submit an EMD of Rs.24,800 /- by way of Demand Draft drawn in favor of“Director General, YASHADA” payable at Pune.The successful bidder will have to pay a Security Deposit of 3 % accepted tender cost which may bepaid upfront or adjusted against EMD and deducted from the money released.The blank tender form will be sold from 1st March to 21 March 2013 between 9.30 AM to 12.30 PM(excluding holidays)The tender shall be accepted from 1st March to 21 March 2013 (3.00 pm)The tender shall be opened on 21 March 2013 at 4.00 pm, and the Tenderer may remain presentduring the opening of tenders.The rate quoted should be on per person basis (all inclusive and consolidated)The rate should be inclusive of all the above services, taxes etc. Please note that no additional taxeswill be chargeable, once the bid has been accepted.Interested parties that meet the above eligibility criteria may purchase the tender documentfrom APGDUM Cell, SIUD, between 9.30 AM to 12.30 PM on payment of Rs.300/- in cash on allthe working days between 1 March 2013 to 21 March 2013.Mode of Payment:The payment will be made as follows:1. 10 % of total cost with Work Order ,2. 60 % of total cost 25 days prior to departure date3. 20 % of total cost 7 days before date of departure date4. 10 % on successful completion of tour and return to home base5

DETAILED TENDER NOTICEYashwantrao Chavan Academy of Development Administration (YASHADA)State Institute of Urban DevelopmentRaj Bhavan Complex, Baner Road, Pune 411 007The contents and submission details for Envelope No. 1 will be as follows.Envelope No. 1 (Technical Offer)• Detailed Tour itinerary• Earnest Money Deposit in the form of Demand Draft drawn on any Nationalized Scheduled Bankat Pune, in favour of “Director General, YASHADA” for Rs 24,800 (Rs Twenty-four Thousand EightHundred only) should be enclosed.• Certified copy of Certificate of Registration under the Shop and Establishment Act.• Certified copy of membership of International Air Transport Association (IATA).• Letter of Recognition by Ministry of Tourism, Government of India• Certified copy of Income Tax PAN Card of the company/firm/tour operator.• Details of last 3 tours to CHINA giving dates of travel and number of travellers/organisations ineach group.• Proof of experience with Study Tours/Delegations of Central/State Government Officers6

DETAILED TENDER NOTICEYashwantrao Chavan Academy of Development Administration (YASHADA)State Institute of Urban DevelopmentRaj Bhavan Complex, Baner Road, Pune 411 007The contents and submission details for Envelope No. 2 will be as follows.Envelope No. 2 (Financial Offer)The consolidated* rate per person on twin-sharing basis isRs-----------------------------------------------------------------------------------------------------------------------------------(In words and figures)and on single-occupancy basis isRs -------------------------------------------------------------------------------------------------------------------------------,(In words and figures)herein quoted by______________________________________________________________ whose(Name of the Tendering Organization)authorized signatory is _______________________________________________.(Name of the Authorized Signatory)*Consolidated rate per person, includes all costs listed at Table II)Authorized SignatoryStamp of the Firm7