Job Description Helvetas Nepal Programme Coordination Office ...

Job DescriptionHelvetas Nepal Progamme Coordination OfficeKathmandu, NepalJob Title:Location:Reporting to:Job purpose:Programme Coordinator, Rural Infrastructure (RI)Helvetas Nepal Programme Coordination Office (PO), with frequenttravel to project offices and the fieldCountry Programme Director (CPD)Strengthen the efficiency and effectiveness of Helvetas Nepal in theworking area Rural Infrastructure (RI) and strengthen theimplementation of the South–South Cooperation initiative on TrailBridgesDuties and ResponsibilitiesProgramme Develop a strategy for the working area in close cooperation with the Helvetas Nepal staff of theRI working area, within the framework of Helvetas’ national and global strategies. Develop project/programme documents and take lead for acquisition (and fundraising). Develop and guide operations of the RI working area, based on agreed strategies and ensurequality outputs and outcomes. Develop annual plans with the respective projects of the RI working area for technical andmanagement support needed by them. Link projects to external expertise where required and ensure the quality of these supportservices. Monitor developments in the RI area in Nepal, in the region and world-wide with regard tomethods, approaches, success stories, etc. and keep staff of the sector informed about thesedevelopments. Be a discussion partner and backstopper for all RI projects of Helvetas Nepal. Support programmes/projects in documenting their learnings. Establish and run a South-South Collaboration Unit and develop strategies to implementknowledge and skill sharing effectively. Strengthen conflict-sensitive project work in the sector, in particular, and Helvetas Nepal CountryProgramme (HNCP) in general.Networking and Coordination Represent Helvetas Nepal’s RI working area amongst donors and GoN. Maintain good relationships with GoN and donors and engage/ initiate dialogue processes onrelevant issues in the area. Actively network with the Head of the RI working area at Helvetas Head Office in Switzerland.

Actively network and coordinate with other Helvetas Country Programmes in the RI area for thepurpose of knowledge sharing and joint development work.Network with stakeholders of the RI working area and participate actively in discussions to takethe sector forward.Be the first contact point in Helvetas Nepal for RI related activities.Closely liaise with the Helvetas Nepal Management and managers/ Team Leaders of otherworking areas within Helvetas Nepal and explore opportunities for collaboration for synergy.Network with the Coordinator, Knowledge Management at Helvetas Head Office in Switzerland.Finance and Administration Support the preparation of annual budgets of Helvetas Nepal RI projects and monitor expenses; Ensure auditors’ feedback is duly addressed by the projects; Ensure adherence of the Human Resource Development policy and workforce diversity policy ofSDC, particularly by all the SDC funded RI sector projects.Personal Specifications/Job Requirementsa. Minimum Education AttainmentMaster’s Degree in Civil Engineering or any other relevant fieldb. Minimum Professional Experience and CompetencyMore than 8 years of working experience in a relevant field with minimum 5 years ofexperience in senior position/s with management/ coordination role;Good understanding of RI working area in Nepal;Good understanding of sector/sub-sector wide approach and cross sectoral planning;Understanding of transport planning;Understanding of conflict sensitive programme management;Good understanding of project cycle management;Proven record in developing programme strategies and producing quality documents;Experience in working with GoN, donors and networks of development agencies;Good understanding of issues related to gender, social equity and poverty alleviation;Result oriented personality/ maintaining deadlines;Excellent interpersonal, intercultural competencies and team player;Fluency in Nepali and English, both written and oral;IT: Proficiency in using office application software; ability to produce, understand andanalyze standard database reports; and efficiency in using communication applications.August 24, 2009

Job DescriptionHelvetas Nepal Programme Coordination OfficeKathmandu, NepalJob Title:Programme Coordinator, Education and Culture (E&C)Location:Helvetas Nepal Programme Coordination Office (PO), with frequenttravel to project offices and the fieldReporting to:Country Programme DirectorJob purpose:Strengthen efficiency and effectiveness of Helvetas Nepal in theworking area Education & Culture (E&C) with a focus on SkillDevelopmentDuties and ResponsibilitiesProgramme Develop a strategy for the working area in close cooperation with the Helvetas Nepal staff of theE&C working area, within the framework of Helvetas’ national and global strategies. Develop project/programme documents and take lead for acquisition (and fundraising). Develop and guide operations of the E&C working area based on agreed strategies and ensurequality outputs and outcomes. Develop annual plans with the respective projects of the E&C working area and extend technicaland management support needed by them. Link projects to external expertise where required and ensure the quality of these supportservices. Monitor developments in the TEVT sector in Nepal, in the region and world-wide with regard tomethods, approaches, success stories, etc. and keep staff of the sector informed about thesedevelopments. Be a discussion partner and backstopper for all E&C projects of Helvetas Nepal. Support programmes/projects in documenting their learnings. Strengthen conflict-sensitive project work in the sector, in particular, and Helvetas Nepal CountryProgramme (HNCP) in general. Ensure complementrarity among E&C projects.

Networking and CoordinationRepresent Helvetas Nepal’s E&C working area amongst donors and GoN.Maintain good relationships with GoN and donors and engage/initiate dialogue processes onrelevant issues in the sector.Actively network with the Head of the E&C working area at Helvetas Head Office in Switzerland.Ensure a strong anchoring of Helvetas Nepal’s E&C working area in the TEVT sector in Nepal,private sector and the community of development organizations working in this field.Actively network and coordinate with other Helvetas Country Programmes in the E&C sector forthe purpose of knowledge sharing and joint development work.Network with stakeholders of the sector and participate actively in discussions to take the sectorforward.Be the first contact point in Helvetas Nepal for skills development and vocational training relatedactivities.Closely liaise with the Helvetas Nepal Management and managers/ Team Leaders of otherworking areas within Helvetas Nepal and explore opportunities for collaboration for synergy.Network with the Coordinator, Knowledge Management at Helvetas Head Office in Switzerland.Finance and Administration Support the preparation of annual budget of Helvetas Nepal E&C projects and monitorexpenses. Ensure auditors’ feedback is duly addressed by the projects. Ensure adherence of the Human Resource Development policy and workforce diversity policy ofSDC, particularly by all the SDC funded E&C sector projects.Personal Specifications/Job Requirementsa. Minimum Education AttainmentMaster’s Degree in Economics, Business Management, Social Science or a relevant fieldb. Minimum Professional Experience and CompetencyMore than 8 years of working experience in the field of development cooperation andminimum 5 years of relevant experience in senior position/s;Good understanding of TEVT sector of Nepal;Very good understanding of the employment market in Nepal and the region;Understanding of conflict sensitive programme management (CSPM);Good understanding of project cycle management;Proven record in developing programme strategies and documents;Experience in working with GoN, donors and networks of development agencies;Good understanding of issues related to gender, social equity and poverty alleviation;Result oriented personality/ maintaining deadlines;Excellent interpersonal, inter-cultural competencies and team player;

Fluency in Nepali and English, both written and oral;IT: Proficiency in using office application software; ability to produce, understand andanalyze standard database reports; and efficiency in using communication applications.August 10, 2009

Job DescriptionHelvetas Nepal Programme Coordination OfficeKathmandu, NepalJob Title:Location:Reporting To:Job Purpose:Financial ControllerHelvetas Nepal Programme Coordination Office (PO) withfrequent travel to project offices and the field (at least two visitsto each project per year)Head of Finance (HoF) / Country Programme Director (CPD)Strengthen Helvetas Nepal’s efficiency and effectiveness inoverall financial management and administration with specialfocus on meeting donor and government compliances. DeputiseHoF in his/her absence.Overall Duties and Responsibilities1. Maintain the accounts of Helvetas Nepal in keeping with the prescribed chart of accountsand accounting principles as given by Helvetas.2. Provide necessary information and advice to the HoF/CPD to ensure adequacy ofinternal controlling necessary to secure property, economy, efficiency and effectivenessin all areas of Helvetas Nepal’s programme.3. Support CPD to confirm that projects have taken the necessary steps for establishingcontrolling mechanisms and managing the associated risks.4. Assist all Team Leaders (TLs) by evaluating and reporting to them on the effectivenessof the controlling mechanisms in their projects.5. Contribute to formulating and/or improving the financial policies and relevant internalcontrolling systems of Helvetas Nepal.6. Conduct special financial reviews if requested by the CPD.7. Assist CPD, Deputy Country Programme Director (DCPD), HoF and TLs of HelvetasNepal to ensure compliances with policies, rules and regulations.8. Ascertain the reliability of financial and other information provided to Helvetas NepalManagement.9. Draw the attention of Helvetas Nepal Management to any apparently uneconomical orunsatisfactory results arising from decisions, practices or policies.10. Liaise with external auditors in carrying out their assignments and enhancing the level ofservice they provide to Helvetas.11. Provide advice on risk management; controlling and governance; value for money andrelated matters, subject to resource constraints and the need to maintain objectivity.12. Provide regular reports on audit findings to relevant managers (including the CPD) anddraw their attention to key issues and recommendations.1

13. Check payment vouchers, only in case of large payments, before the approval of theCPD.14. Conduct reviews/audits of Helvetas-funded partners’ accounts upon request by the CPD.15. Support and capacitate finance personnel of Helvetas projects and PO as per need.16. Undertake other activities asked by HoF and CPD.Personal Specifications/Job Requirementsa. Minimum Education Attainment Master’s Degree in Business Administration with finance major. CharteredAccountancy will be an advantage.b. Minimum Professional Experience and Competency More than 8 years of working experience in relevant field; Good understanding of development agencies and their operational systems; Understanding of development programme budgeting and financial monitoring; Experience in working with the GoN; multilateral and bilateral donors; and theirfinancial requirements; Understanding of issues related to gender, social equity and poverty alleviation; Result-oriented personality/ maintaining deadlines; Excellent interpersonal, intercultural competencies and team player; Fluency in Nepali and English, both written and oral; IT: Proficiency in using office application software; ability to produce, understand andanalyze standard database reports; and efficiency in using communicationapplications.August 10, 20092