INVITATION TO APPLY FOR ELIGIBILITY & TO BID - NFA

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2) In the event that there will be two or more offerors with the same bid for the lot, this shall be resolvedthrough the drawing of lots.XIII. PERFORMANCE SECURITY1) To guarantee the faithful performance of the successful bidder of his obligation under contract, thewinning bidder shall post a Performance Security within ten (10) calendar days upon issuance ofNotice of Award.2) The required amount of the above form of security shall be in accordance with the followingschedule:FORM OF PERFORMANCE SECURITYa. Cash, cashier’s/manager’s check, bank draft/guaranteeconfirmed by a Universal or Commercial Bank.b. Bank draft/ guarantee or irrevocable letter of creditissued by a Universal or Commercial Bank: Provided,however, that it shall be confirmed or authenticated by aUniversal or Commercial Bank, if issued by a foreignbank.c. Surety bond callable upon demand issued by a surety orinsurance company duly cer tified by the InsuranceCommission as authorized to issue such secur ity.d. Any combination of the foregoingMINIMUM % OF TOTAL CONTRACTPRICEFive percent (5%) of ABCFive percent (5%) of ABCThirty percent (30%) of ABCProportionate to share of form withrespect to total amount of security3) The performance security or surety bond shall guarantee the faithful performance of the contractor’sobligations, as well as, answer for all its (contractor) liabilities under the contract. Shouldperformance security be not sufficient to cover contractor’s liabilities, the remaining balance shallbe paid by the concerned contractor.4) The performance security or surety bond will answer for the faithful performance of the terms andconditions of the contract as well as any of the following:a) For losses, shortages and damages attributable to Contractor’s fault/ negligenceb) For additional expenses incurred due to Contractor’s failure to haul without valid or justifiablecause.c) For litigation expenses, attorney’s fee, and liquidated damages that maybe incurred as a resultof the breach of obligations by the contractor under the terms and conditions.5) A performance security shall be posted by the bidder.6) Release of performance bond shall only be made upon termination of the contract and liquidation ofthe contractor’s liabilities under the contract.7) In the release of the performance security hereunder are the following documentary requirements tobe submitted:a) official requestb) certificate of completion/ acceptancec) original copy of official receiptXIV. OBLIGATIONS/ RESPONSIBILITIES OF THE SERVICE PROVIDER1. Delivery and installation of photocopying machines shall be made in accordance with the specifiedperiod and places.2. Periodic inspection and adjustments as deemed necessary to keep the machines in good workingconditions.3. Replacement of machines within 2 days upon receipt of notice from NFA-NCR in case ofbreakdown/bogged down by reason not attributable to NFA.4. Supply of all the photocopying consumable such as toner which shall be supplied on a one (1) bottleper month per unit basis or upon request of the operator whichever comes first for the machineexcept for paper, which can be sourced by NFA from other suppliers.
5. All expenses, losses and damages which may be incurred while the items for delivery are in transit,shall be borne by the service provider.6. Comprehensive operator training of at least two (2) authorized NFA employees per photocopyingunit.7. Delivery and installation charges shall be shouldered by the service provider.8. The service provider shall not charge NFA for any Deposit.XV. OBLIGATIONS OF NFA1. To serve the Notice to Proceed within 5 calendar days upon approval of the contract indicatingtherein the item description, quantity and places of delivery and installation.2. Payment to the service provider for broken parts of the machine, like platen cover , front door andtrays incase of breakage is due to the fault of NFA.3. Keep the machines in a safe place within NFA’s premises4. Take care of the machines with diligence and not allow unauthorized persons to operate the same.5. Avoid minor or major alterations/change in the machines6. Not to sell, assign, transfer, convey, sublease, mortgage, encumber or do anything on the machinesor its rights without the prior written consent of the service provider.7. Immediately inform the service provider, in case the machine/s is levied upon or attached or underthreat of being levied upon or attached, and indemnify, protect, defend and save free and harmless,at its own costs, the service provider and/or the machine/s against such levy or attachment.8. To conduct inspection upon delivery of said items in the presence of the supplier or his authorizedrepresentative. For this purpose, a team shall be created with the following composition:Team Leader - REO Members - Accounting RepresentativeAO IV/Supply OfficerObserver - COA Representative9. To issue an Inspection and Acceptance Report for the delivery and installation of 6 unitsphotocopying machines in accordance with the NFA specifications.XVI. TESTING PROCEDUREUpon receipt of the item at the NFA designated delivery areas, the NFA-NCR Inspection Team/Committee shall conduct physical testing and inspection as to conformity to specification and quantityof the delivered products. The physical testing shall be conducted in the presence of theCONTRACTOR or his authorized representative. However, the RBAC may order the conduct of anocular or site inspection prior to award of contract.Methodology – 100% of the delivered items shall be subjected to physical testing, to determineconformity with the specifications.In the event that the results of the physical testing and inspection show that the product/s delivered arenot in accordance with the specifications, the committee shall reject and notify the CONTRACTORwithin two days of the reason of its rejection. Rejected items shall be returned to the contractor/supplier only upon receipt of the acceptable replacement within five days.CONTRACTOR, shall therefore, within five (5) working days from the date of receipt of notice ofrejection, replace the product/s with those that conform with the specifications, failure to replace therejected items within 5 days after receipt of the notice of rejection, the supplier/contractor shall beconsidered in default and shall cause the forfeiture of the performance bond.XVII. CONTRACT PRICESAll bids shall be considered as fixed prices and therefore not subject to price escalation during thecontract implementation.
Page 2 and 3: The schedule of bidding ac tivities
Page 4 and 5: VI. BIDDING SCHEDULEDATEa) Publicat
Page 6 and 7: A-3 Financial Documents1. Audited 2
Page 10 and 11: XVIII. WARRANTY1. The supplier warr

INVITATION TO APPLY FOR ELIGIBILITY & TO BID - NFA

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