INVITATION TO APPLY FOR ELIGIBILITY & TO BID - NFA

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VI. BIDDING SCHEDULEDATEa) Publication/ADS/Posting IAEB March 16-22, 2011TIMEb) Issuance of Bid Documents March 16 – April 1, 2011 8:00am-5:00pmc) Pre Bid Conference March 23, 2011 10:00amd) Submission/Opening of Bids / April 4, 2011 10:00amEligibility CheckVII. THE BID OFFER/PROPOSALa) The Approved Budget for the Contract (ABC) shall be the ceiling for acceptable bid offers.b) Bid offer higher than the Approved Budget for the Contract (ABC) shall not be accepted.c) Bids shall be prepared and presented using the prescribed formats.d) Total Bid offers shall be inclusive of VAT.e) Bid offer shall be valid for 120 calendar days from the opening of the bids .VIII. WHO MAY PARTICIPATE IN THE BIDDINGAny Bona Fide service providers of Rented Photocopying Machines .IX. OBLIGATION/ RESPONSIBLITIES OF PROSPECTIVE BIDDERSa) The prospective bidder should be knowledgeable of Republic Act (RA) 9184 and its RevisedImplementing Rules and Regulations (IRR).b) The prospective bidder should obtain for himself all the necessary information as to risk,contingencies and other circumstances which may influence or affect his bid.c) The prospective bidder should carefully examine the bidding documents and follow all instructionsstated therein.Bidders are encouraged to review all the documents provided as well as the provision of RA 9184and its Revised IRR.d) The prospective bidder is required to submit the bidding documents as enumerated in the Checklistand following the prescribed standard (samples of which are included in the Bid Documents Folder).e) The prospective bidder is required to file/ arrange the bid documents in the sequences presented inthe checklist with the appropriate tabbing. This is to facilitate checking during eligibility check andopening of the bids .X. ELIGIBILITY REQUIREMENTSEnvelope “1”(Class “A” Documents) / Other Documents requiredA. Eligibility requirements under Section 23.1 of the Revised IRR, R.A. 9184(Class “A” Documents)A-1 Legal DocumentsNotarized Application for Eligibility and to Bid(Annex “A”)
1. Certificate of or Business Name Registration of the Firm or whichever may be appropriate underexisting laws of the Philippines, supported with the necessary information using the prescribed formfrom either of the following whichever is applicable:Department of Trade and Indus try (DTI); orSecurity Exchange Commission (SEC); orCooperative Development Author ity (CDA); or(SF-GOOD-08 / Annex “B”)2. Valid 2010 Mayor’s Permit/municipal license/ Business Permit (SF-GOOD-09 / Annex “C”)(Class “B” Documents – JOINT VENTURE)1. Valid Joint Venture Agreement (JVA), in case the joint venture is already in existence. In the absenceof a JVA, duly notarized statements from all the potential joint venture partners stating that they willenter into and abide by the provisions of the JVA in the instance that the bid is successful shall beincluded in the bid. Failure to enter into a joint venture in the event of a contract award shall be groundfor the forfeiture of the bid security. Each partner of the joint venture shall submit the legal eligibilitydocuments. The submission of technical and financial eligibility documents by any of the joint venturepartners constitutes compliance.A-2 Technical Documents 1. Statement of all on-going government and private contracts, including contracts awarded but not yetstarted with the following information:a. Name of Contractb. Date Awardedc. Date Started (SF-GOOD-13a / Annex “D”)d. Date of Completione. Value of Outstanding Worksf. Bidder’s Role (to specify if the prospective bidder is supplier or with other role)2. Statement of all government and private contracts completed which are similar in nature to the Projectto be bid. Within the last three (3) years, adjusted to current prices using consumer’s price index withthe following information:a. Name of Contractb. Date Awardedc. Effectivity of the Contract (SF-GOOD-13b / Annex “E”)d. Duration of the Contracte. Date Completedf. Amount at Awardg. Amount at Completionh. Bidder’s Role (to specify if the prospective bidder is supplier or with other role)3. The prospective bidder must have completed, within the period specified in the Invitation to Bid, asingle contract that is similar to the contract to be bid, and whose value, adjusted to current pricesusing the National Statistics Office (NSO) consumer price indices, must be at least fifty percent (50%)of the ABC. However, in the case of Expendable Supplies, said single contract must be at least twentyfive percent (25%) of the ABC or in lieu of the above, may require the following:a) The prospective bidder should have completed at least two (2) similar contracts and theaggregate contract amounts should be equivalent to at least the percentage of the ABC asrequired above; andb) The largest of these similar contracts must be equivalent to at least half of the percentage of theABC as required above.4. Notarized Certificate of Completion to be ex ecuted by the bidder . (Annex “F”)5. End-User’s Certificate of Completion and Ac ceptance (Annex “G”)
Page 2 and 3: The schedule of bidding ac tivities
Page 6 and 7: A-3 Financial Documents1. Audited 2
Page 8 and 9: 2) In the event that there will be
Page 10 and 11: XVIII. WARRANTY1. The supplier warr

INVITATION TO APPLY FOR ELIGIBILITY & TO BID - NFA

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