INVITATION TO APPLY FOR ELIGIBILITY & TO BID - NFA

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XVIII. WARRANTY1. The supplier warrants that all goods supplied under this contract shall have no defect arising fromdesign, materials, or workmanships or from any act or omission of the supplier that may develop undernormal use of the supplied goods.2. The contractor warrants to replace machine/s incase repair will take more than two (2) days andNFA shall have the option to outsource the reproduction of documents until such time that themachine/s has been replaced or repaired. Expenses incurred by NFA as evidenced by Official Receiptsissued by other service providers shall be deducted from the monthly claims of the contractor.XIX. AWARDING AND SIGNING OF CONTRACT1. The RBAC shall recommend the aw ard of the contract to the Regional Director.2. The Regional Director shall approve the contract.3. The RBAC shall then notify the winning bidder accordingly as well as the losing bidders whosebonds shall be returned upon written request.4. In the event that the bidder with the lowest calculated responsive bid refuses, without justifiablecause to accept the award of contract, the RBAC may opt to do the following:a. Forfeit the bidder’s securityb. Offer the contract to the second lowest calculated bidder at the winning bid price; orc. Conduct another bidding pursuant to Section 35.1.d of R.A. 9184.5. Presence of the RBAC, TWG, COA representative, 3 rd party representative and the Secretariat arerequired in the contract signing.XX. COMPUTATION OF CHARGES1. Monthly rental fee of P3,523.00/photocopying machine.2. Copy charge of P0.542 per copy in excess of 6,500 copies per unit.3. Copy charges shall be computed from the date of installation of the machine/s as evidenced by theservice providers delivery receipt duly acknowledged by NFA representative.4. Copy charge is computed by multiplying the number of net copies by the corresponding price percopy. The number of net copies is determined by deducting total spoilage in the gross copies. Thenumber of gross copies is determined by meter reading performed by authorized employee of theservice provider based on agreed cut off date and done in the presence of a representative (NFAMachine Operator) of NFA.5. The total spoilage is either actual or 2% of the gross copies per month, whichever is lower.XXI. OWNERSHIP OF THE MACHINESThe machines and its accessories shall at all times remain the property of the service provider.XXII. PAYMENT OF RENTAL FEE AND COPY CHARGES1. Rental and copy charges shall be payable to the service provider monthly within seven (7)days from receipt of invoice/statement of account, on a per district/office basis. However for theinitial/first’s month’s payment, the NFA shall pay the service provider within seven (7) daysupon presentation of the hereunder documents.a) Statement of Account/Billingb) Delivery Receiptc) Notice of awardd) Notice to proceede) Contract2. Cheque payment shall be made by the respective District/Office subject to the usualaccounting and auditing r ules and regulations.
XXIII. EFFECTIVITY AND DURATION OF THE CONTRACTThe contract for rental service for photocopying machines shall take effect immediately upon signingthereof by the contracting parties, but in no case beyond seven (7) days upon receipt of notice toproceed, and shall expire December 31, 2011 unless sooner terminated for violations(s) of the termsand conditions.XXIV. ENTIRETY CLAUSE1. The contract to be signed by both parties shall be understood to contain all the agreement betweenthe parties and all bid documents considered as integral part of the contract.2. No alterations, ammendments, and or modification to the contract shall be considered valid unlessagreed upon by both parties contained in a duly notarized document.XXV. RESERVATION CLAUSEThe NFA-NCR Regional Bids and Awards Committee reserves the right to accept or reject any bid orall bids to annul the bidding process, and to reject any or all bids at any time prior to contract award,without thereby incurring any liability to the affected bidder or bidders.MEMBER:MYRNA R. DOMINGOManager, CPOARNEL C. ALFONSORegional Adm. OfficerROBERTO S. MUSNGIManager, NDOBERNARDO M. ASETREVice-Chairman, RBACand Manager , SDOCELEDONIO P. MENDOZA, SR.Chairman, Regional Bids and AwardsCommittee (RBAC) and Asst. Regional DirectorApproved/Disapproved:JOSEPH Y. DELA CRUZ, CESO VHead of the Procuring Entity (HOPE)And Regional Director, NFA-NCR
Page 2 and 3: The schedule of bidding ac tivities
Page 4 and 5: VI. BIDDING SCHEDULEDATEa) Publicat
Page 6 and 7: A-3 Financial Documents1. Audited 2
Page 8 and 9: 2) In the event that there will be

INVITATION TO APPLY FOR ELIGIBILITY & TO BID - NFA

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