REQUEST FOR PROPOSAL - DeKalb County Schools

1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083www.dekalb.k12.ga.us/administration/purchasing/solicitations/REQUEST FOR PROPOSALRFP NO. 11-03 FOR: DISTRICT WIDE GROUNDSDATE: 11/12/10MAINTENANCE SERVICES- PRE-PROPOSAL CONFERENCE – 10:00AM, Tuesday, November 30, 2010- PROPOSAL SUBMISSION DEADLINE TIME - Before 2:00 PM, Tuesday, December 14, 2010- PUBLIC PROPOSAL ACKNOWLEDGEMENT - at 2:00 PM, Wednesday, December 15, 2010>>PROPOSAL RESPONSES MUST BE RECEIVED IN THE CENTRAL PURCHASING OFFICE:DeKalb County School SystemPurchasing/Finance Department1701 Mountain Industrial BlvdStone Mountain, GA 30083PROPOSALS RECEIVED AFTER DEADLINE TIME SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED.>>PROPOSALS TO BE ACKNOWLEDGED PUBLICLY AT THE FOLLOWING TIME/LOCATION:Beginning 2:00 PM, Wednesday, December 15, 2010DeKalb County School SystemFinance Conference Room1701 Mountain Industrial BlvdStone Mountain, GA 30083RFP Contact Person is Uladia Taylor at tayloru@fc.dekalb.k12.ga.us and 678 676-0279THE PERSON SIGNING THIS RFP MUST BE LEGALLY AUTHORIZED TO BIND THE COMPANY.COMPANY NAME _____________________________________________ADDRESS _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________AREA CODE, TELEPHONE NO., AND EXTENSION____________________________________________________________VENDOR’S FAX NUMBERVENDOR E-MAIL ADDRESS______________________________________________________________________________________________PRINT CERTIFYING/ENGAGING COMPANY OFFICIAL’S NAME_________________________________________________________SIGNATURE OF CERTIFYING/ENGAGING COMPANY OFFICIAL_________________________________________________________TITLE OF CERTIFYING/ENGAGING COMPANY OFFICIAL_____ _____ - _____ _____ ____ ____ ____ ____ ____FEDERAL I.D. NUMBERDATE ____________________________________________________VENDOR WEB PAGE ADDRESS_______________________________

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 2Time is of the essence. Specify your earliest __________ and latest __________ service commencement datesafter receipt of award letter.Compliance With RequirementsOfferor must indicate below whether or not their proposal is in complete compliance with the stated requirements. Ifthere are any deviations from these requirements, offeror must indicate in writing what the exact deviations are andwhat actual services will be provided. Attach and label additional sheets if necessary.___ Proposal is in complete compliance with proposal requirements.___ Proposal deviates from stated requirements as follows:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________CancellationAwards, contracts, and extensions may be canceled for convenience by the DeKalb County School System (DCSS)at any time. In the event of termination of contract by DCSS, the District will be responsible only for those servicesthat have been delivered and accepted according to the RFP requirements.Funding ProvisionsNo award or contract will be made if funding is not approved by the DeKalb County Board of Education.Fiscal Year Funding ImplicationsThe fiscal year for DCSS begins July 1 and ends June 30. This solicitation and any resulting contract(s) maycontain renewal and extension options. This solicitation, any resulting contract(s), and any renewal and extensionoptions shall terminate absolutely without further obligation on the part of DCSS at the end of the fiscal year in whichthis solicitation was issued and at each June 30 renewal anniversary date thereafter unless the successful offeror isnotified otherwise and agrees in writing to the exercise of renewal and extension options.Rights ReservedDCSS reserves the right to accept or reject any and/or all parts of responsive proposals received and/or to reject allproposals submitted. DCSS reserves the right to award any resulting contract in the manner that is in the bestinterest of DCSS. DCSS reserves the right to waive any technicalities or minor irregularities in responses receivedand to award the contract in the most beneficial manner for DCSS. The decision of DCSS shall be final.DCSS reserves the right to request and negotiate a “best and final” response from offerors.TaxesPurchases made by DCSS are not subject to State, Federal, or local sales tax. A Sales Tax Exemption Certificatewill be furnished upon request._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 3No Obligation/No Award Guaranteed/Cost to ProposeThe contract, if any, will be awarded to the offeror whose proposal offers the best value to DCSS in meeting therequired scope of work described herein with appropriated funds available. No obligation or commitment is incurredby the DeKalb County Board of Education from the receipt of any proposal, marketing materials, or presentations.There is no guarantee that any offeror will receive an award as a result of submitting a proposal. Any/all costsincurred by the offeror in preparation and submission of this proposal are the sole responsibility of the offeror.Expenses incurred by the offeror will not be reimbursed by DCSS or become a reason for contracting with theofferor.Offeror must sign below acknowledging the above statement:Signature: ______________________________Conditional ProposalsProposals that are conditional and/or in any way qualify or vary the terms of these instructions, conditions, andspecifications shall be considered non-responsive and disqualified.Respondent FailureIn the event services to be furnished by the successful offeror should for any reason fail to conform to the scope ofwork contained herein, DCSS reserves the right to reject the services and further reserves the right to terminate thecontract.Failure of the successful offeror to perform contracted services may also result in the removal of that vendor fromdoing business with DCSS for a period of not less than one year.AddendaIt is the responsibility of offerors to regularly and often check the DCSS Website - Purchasing Bulletin Board forsolicitation addenda. Failure on the part of offerors to make themselves aware of and to comply with addendarequirements will not relieve them of this obligation. Click on the following link to the Purchasing Bulletin Board forsolicitation addenda.http://www.dekalb.k12.ga.us/administration/purchasing/solicitations/Georgia Open Records ActAll proposals submitted in response to DCSS solicitations may be subject to the Georgia Open Records Act, whichpermits any member of the public to inspect and/or copy documents prepared and maintained or received in thecourse of the operation of the public office or agency.No Assignment of AwardThe successful offeror may not assign the award or contract to or subcontract with another party without the expresswritten permission of DCSS.The Laws of the State of GeorgiaThis RFP and subsequent agreement are subject to the laws of the State of Georgia.Additional TermsIn the event an award is made to an offeror, the resulting contract shall not depart from this document unless agreedto in writing by DCSS and the successful offeror. DCSS shall not be bound by additional terms and conditionsand/or extraneous language added to this document by offerors._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 4ALL SOLICITATIONS ISSUED BY DCSS ARE ADVERTISED IN THE LEGAL SECTION OF THE CHAMPIONNEWSPAPER, (404) 373-7779, POSTED ON THE DCSS WEBSITE, AND POSTED IN THE TEAM GEORGIAMARKETPLACE’S GEORGIA PROCUREMENT REGISTRY. Vendors are solely responsible to review andmake themselves aware of DCSS solicitations posted on the following website:http://www.dekalb.k12.ga.us/administration/purchasing/solicitations/Proposal responses will be received in the Purchasing Office between the hours of 8:30 AM and 4:30 PM only,Monday through Friday, excluding school system holidays, furlough days, and inclement weather closings.DCSS is not responsible for misdirected mail, mail not received, and/or mail delivered late by designatedcarriers.PROPOSALS RECEIVED IN THE PURCHASING OFFICE AFTER THE STATED DEADLINEDATE AND TIME SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED.PROPOSALS DELIVERED TO ANY SCHOOL OR LOCATION OTHER THAN THE DCSSPURCHASING DEPARTMENT SHALL BE CONSIDERED NON-RESPONSIVE AND REJECTED.PROPOSALS THAT ARE DELIVERED BY EXPRESS CARRIER, (FEDEX, UPS,) AND RECEIVEDIN THE DCSS MAILROOM WITH VERIFYING SIGNATURE BEFORE THE SCHEDULEDPROPOSAL DEADLINE MAY BE CONSIDERED RESPONSIVE AND ENTERED INTO THEPROPOSAL TABULATION.LABELS WITH THE PROPER IDENTIFICATION INFORMATION ARE PROVIDED IN YOURREQUEST FOR PROPOSAL PACKAGE FOR YOUR CONVENIENCE AND USE. YOU MAYALSO DOWNLOAD LABELS FROM THE DCSS WESBITE BY CHOOSING ATTACHMENT 1 AT:http://www.dekalb.k12.ga.us/administration/purchasing/solicitations/SEALED PROPOSAL RESPONSES MUST BE CORRECTLY ADDRESSED AS SHOWN ON THEREQUEST FOR PROPOSAL COVER SHEET.BOXES OR EXPRESS CARRIER PACKAGES CONTAINING SEALED PROPOSALS MUST BECORRECTLY ADDRESSED AS WELL.RESPONSES RECEIVED BY FACSIMILE OR EMAIL WILL NOT BE ACCEPTED._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 5NOTICE TO OFFERORSFOR SECURITY REASONS, ALL VENDORS ATTENDING THE PUBLIC PROPOSALACKNOWLEDGEMENT MUST REGISTER AT THE FIRST FLOOR FRONT DESK AT1701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GA 30083, BEFOREATTENDING THE PROPOSAL ACKNOWLEDGEMENT.ALL OFFERORS SUBMITTING SEALED PROPOSALS IN PERSON TO THE PURCHASINGDEPARTMENT MUST HAVE THEIR SEALED PROPOSALS STAMPED WITH THE DATE AND TIMEBY A PURCHASING DEPARTMENT REPRESENTATIVE AND MUST LEAVE THEIR SEALEDPROPOSALS IN THE CARE OF A PURCHASING DEPARTMENT REPRESENTATIVE. PURCHASINGDEPARTMENT REPRESENTATIVES WILL ISSUE RECEIPTS FOR SEALED PROPOSALS IFREQUESTED.SEALED PROPOSALS LEFT RANDOMLY AT THE BUILDING, THE FINANCE DEPARTMENT, ORTHE PURCHASING DEPARTMENT WITHOUT BEING DATE AND TIME STAMPED OR WITHOUTENSURING A PURCHASING DEPARTMENT REPRESENTATIVE TAKES POSSESSION OF SAMESHALL BE CONSIDERED NON-RESPONSIVE._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 61701 MOUNTAIN INDUSTRIAL BLVD, STONE MOUNTAIN, GEORGIA 30083www.dekalb.k12.ga.us/administration/purchasing/solicitations/REQUEST FOR PROPOSALRFP 11-03DISTRICT WIDE GROUNDSMAINTENANCE SERVICETHE SCHOOL CANNOT LIVE APART FROM THE COMMUNITY_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 7TABLE OF CONTENTSDCSS Solicitation Boilerplate 1-5RFP Cover Page 6Table of Contents 7&8Attachments 24-36PART I – BACKGROUND & INFORMATIONA. Objectives ................................................................................................. 9B. General Information................................................................................... 9C. Procurement Process .............................................................................. 10D. Addenda .................................................................................................. 10E. Proposal Deadlines.................................................................................. 10F. Schedule of Events ................................................................................. 10G. Format and Submission of Proposals...................................................... 11H. Pre-Proposal Conference ........................................................................ 12I. Proposal Contact Person ........................................................................ 12J. Prohibited Contacts ................................................................................. 13K. Questions and Answers ………………………………………………………13PART II – GENERAL REQUIREMENTSA. Dun & Bradstreet Report ........................................................................ 14B. Offeror Performance ............................................................................... 14C. News Release ........................................................................................ 14D. Non-Discrimination ................................................................................. 14E. Drug Free Workplace .............................................................................. 15F. Smoke Free Workplace .......................................................................... 15G. Costs Incurred ........................................................................................ 15H. Insurance................................................................................................. 15I. Indemnification ........................................................................................ 17J. Interviews ............................................................................................... 18K. Contract Terms........................................................................................ 18L. Permits & Applicable Laws ...................................................................... 18M. Infringement............................................................................................. 18N. Ownership Rights .................................................................................... 18O. Non-Collusion .......................................................................................... 19P. Conflict of Interest.................................................................................... 19Q. Financial Stability..................................................................................... 19R. No Obligation / No Contract Guaranteed................................................. 19S. Confidentiality & Non Disclosure ............................................................. 19_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 8TABLE OF CONTENTS (CONT’D)PART III – SCOPE OF WORKA. Purpose / Project Overview ..................................................................... 20B. Project Scope of Work............................................................................. 20C. Company Profile ...................................................................................... 22D. References .............................................................................................. 22E. Brochures, Catalogs, Manuals, Websites, Literature............................... 22F. Added Value ............................................................................................ 22G. Evaluation Criteria ................................................................................... 23H. Required Content / Document Check List................................................ 24ATTACHMENTSAttachment A – Summary Cost Sheet...................................................... 25-29Attachment B – Critical Paragraphs .............................................................. 30Attachment C – References.......................................................................... 31Attachment D – Confidentiality and Non-Disclosure ..................................... 32Attachment E – Suspension and Debarment ................................................ 33Attachment F – Immigration and Security .............................................. 34 - 36Attachment G – Signature Page ................................................................... 37Final Page..................................................................................................... 38_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 9A. OBJECTIVESPART IBACKGROUND & INFORMATIONThe DeKalb County School System continually reviews internal operations to identify costsavings opportunities. Grounds maintenance services have been performed by DeKalb CountySchool System human resources and may be a suitable candidate to outsource to privatelyowned companies in order to gain cost savings. To this end, DCSS is seeking proposals fromhighly qualified and capable privately owned companies demonstrating successful experiencein a wide variety of services required to maintain and develop safe, most productive andvisually appealing outside acreage for DCSS schoolhouses, centers, stadia and administrativeoffices.The successful offeror will engage in a close relationship with DCSS to provide an effectiveprogram of regularly scheduled, seasonal and as needed services for assigned DCSS realproperties.B. GENERAL INFORMATIONDCSS is a metropolitan Atlanta public school system organized and existing under the Constitutionand laws of the State of Georgia. DCSS is located in the second largest county in Georgia.DeKalb County is one of the most culturally diverse counties in the nation. DCSS has a studentenrollment of approximately 99,000 students in Pre-Kindergarten through Grade 12. With 141schools and centers, DCSS educates the third largest Pre-Kindergarten through Grade 12 studentpopulation in the State of Georgia. DCSS is the second largest employer in DeKalb County withover 15,000 full and part time employees.DCSS is dedicated to giving every student the best possible education through an intensive corecurriculum and specialized, challenging instructional and career programs. DCSS is striving tobecome the premier K-12 school system of choice and is constantly improving and refininginstruction and management to make it as effective, productive, and economical as possible.DCSS includes:• 83 Elementary Schools• 20 Middle Schools• 22 High Schools• 13 Specialized Learning Centers• 3 Administrative Centers●5 Athletic StadiumsCurrently, DCSS has 93 Title I schools. DCSS’s wide area network connects instruction andadministration sites to deliver technology and learning tools to every child. The mainadministrative offices are located at 1701 Mountain Industrial Blvd, Stone Mountain, GA30083. DCSS is governed by a nine-member Board of Education._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 10C. PROCUREMENT PROCESSThe procurement will be on a formally advertised basis. Proposals must be responsive to allaspects of this RFP.D. ADDENDAIt is the responsibility of offerors to regularly and often check for any addenda, questions, andanswers posted on the Purchasing Bulletin Board on the DCSS website. Failure on the part ofofferors to make themselves aware of and to comply with addenda requirements will not relievethem of this obligation. All posted addenda must be printed, signed by the offeror, and included inthe offeror’s RFP submission. Click on the following link to the Purchasing Bulletin Board:http://www.dekalb.k12.ga.us/administration/purchasing/solicitationsE. PROPOSAL DEADLINESProposals in response to this RFP must be received by the DCSS Purchasing Department at 1701Mountain Industrial Blvd, Stone Mountain, Georgia 30083, no later than 2:00 pm, Tuesday,December 14, 2010. Proposals received after the stated deadline will not be considered.Proposals will be acknowledged publicly on Wednesday, December 15, 2010 at 2:00 pm.F. SCHEDULE OF EVENTS DATERFP Advertisement Dates1 st Consecutive Ad in Legal Organ Thursday – November 18, 20102 nd Consecutive Ad in Legal Organ Thursday – November 25, 2010Pre-Proposal ConferenceDeadline for Vendors to Submit QuestionsPosted Responses to Questions*RFP Submission DeadlineRFP Public AcknowledgmentTuesday – November 30, 2010, 10:00amThursday – December 2, 2010, 12:00pmFriday – December 3, 2010, 12:00 pmTuesday – December 14, 2010, 2:00 pmWednesday – December 15, 2010, 2:00 pm*Responses to questions will not be posted on official DCSS holidays or furlough days.**The successful offeror will be formally notified after DCSS board approval._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 11G. FORMAT & SUBMISSION OF PROPOSALSThe format requirements for RFP responses are designed to ensure uniformity in the responses,provide the information necessary to understand each offeror’s proposal, and facilitate an efficientand comprehensive evaluation of all responses. Proposals must comply with the specifications anddetailed instructions stated in this RFP document, must be signed by the certifying company official,and must be presented to the DCSS Purchasing Department according to the detailed instructionsstated in this document.●Proposals must be presented in a 3-ring binder with tabs separating the required sections. Allattachments must be identified properly for easy recognition and association.Each page of the response must be numbered, and the vendor’s company name mustappear in the lower right-hand corner of each page.●Each proposal must contain a detailed Table of Contents and must be organized in the sameorder as the requirements are outlined in this RFP document. Each separate bullet point must beaddressed individually. A response that does not adhere to a “point-by-point” format may bedisqualified.●Responses shall be organized simply and economically. Emphasis must be placed oncompleteness and clarity. Proposals that do not include all required information may bedisqualified.●RFP responses must be submitted in a sealed container plainly addressed as shown below.Containers not properly labeled as shown below will not be opened or considered.SEE REQUIRED CONTENT / DOCUMENT CHECK LIST – PAGE 24.Proposals must be sealed and clearly labeled and addressed as shown below:SEALED PROPOSAL IDENTIFICATION LABEL:This information must appear in the lower LEFTcorner of your sealed proposal container (whetherenvelope, box, express carrier package, etc.)RFP Number: RFP 11-03RFP Name: DISTRICT WIDE GROUNDSMAINTENANCE SERVICESRFP Acknowledgement: Wednesday,December 15, 2010Bidder’s Name: (Your Company Name)SEALED PROPOSAL ADDRESS LABEL:This information must appear in the mailingaddress area of your sealed proposal container(whether envelope, box, express carrier package,etc.)(SEALED PROPOSAL RESPONSE)Uladia TaylorDeKalb County School SystemPurchasing Department1701 Mountain Industrial BlvdStone Mountain, GA 30083_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 12Boxes, express carrier packages and any other containers enclosing sealed proposals must ALSObe clearly labeled as shown above.Sealed proposals MUST be received by the DCSS Purchasing Department by the DEADLINE TIMEstated in this solicitation. Offerors submitting proposals in person must have the date and timestamped on their sealed proposals by a Purchasing Department representative. Sealed proposalsmust be placed in the care of a Purchasing Department Representative.Failure to follow these sealed proposal label and submission requirements may cause proposals to bedeclared non-responsive and rejected.Offerors are required to submit one (1) original and four (4) copies of the proposal.Four (4) duplicate copies are required to be submitted with the original in a sealed package. It isrecommended that copies be made after the original is complete and fully executed (signed andinitialed) by the offeror’s authorized representative.Submit all responses to:Uladia Taylor, Assistant Director of Finance/PurchasingDepartment of Purchasing/Division of FinanceDeKalb County School System1701 Mountain Industrial BlvdStone Mountain, GA 30083RFP responses will NOT be accepted at any other DCSS location.H. PRE-PROPOSAL CONFERENCEAll prospective respondents are invited and strongly urged to attend a pre-proposal conference.The pre-proposal conference will be held on Tuesday – November 30, 2010, 10:00 am, in TheSuperintendent’s Office, Training Room M201 – 2 nd Floor, DCSS Administrative &Instructional Complex, 1701 Mountain Industrial Blvd, Stone Mountain, GA 30083.I. PROPOSAL CONTACT PERSONThe assigned contact person for offerors is Uladia Taylor, Assistant Director of Finance forPurchasing. Ms. Taylor can be reached at (678) 676-0279 or by email attayloru@fc.dekalb.k12.ga.us ._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 13J. PROHIBITED CONTACTSExcept with the consent of the Proposal Contact Person, all offerors, including any personsaffiliated with or in any way related to the offeror, are strictly prohibited from contacting DeKalbCounty Board of Education members and DCSS employees or consultants on any matter having todo in any aspect with this RFP, other than as provided herein. Any and all contacts with suchpersons associated with DCSS shall be in writing, in appropriate circumstances or cases, asdirected by the Contact Person.K. QUESTIONS AND ANSWERSIt is intended that this RFP be adequate for any vendor to respond to DCSS’s requirements.However, should offerors have questions, all questions shall be submitted electronically to: UladiaTaylor, tayloru@fc.dekalb.k12.ga.us. The deadline to submit questions is Thursday, December2, 2010, 12:00 PM/NOON. Questions received after the deadline will not be considered. Allquestions received by 12:00 PM/Noon, Thursday, December 2, 2010, shall be answered in writingand both the questions and answers will be posted to the following website on or before Friday,December 3, 2010, 12:00PM/Noon.http://www.dekalb.k12.ga.us/administration/purchasing/solicitations_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 14PART IIGENERAL R EQUIREMENTSA. DUN & BRADSTREET REPORTDCSS will order a Dun & Bradstreet Comprehensive Report on each offeror. Each offeror mustinclude with his/her original RFP response, a non-refundable certified check made payable toDCSS in the amount of $67.55.RFP responses that do not comply with this requirement will be considered non-responsive andwill be rejected.B. OFFEROR PERFORMANCEThe successful offeror is required to perform and fulfill all the undertakings, covenants, terms,conditions, and agreements of this RFP document and any negotiated contract(s).Specifications contained herein and in the successful response will become contractualobligations, if an award ensues. Failure of the offeror to fully perform these obligations mayresult in cancellation of the award and contract.DCSS will look to the offeror and his/her identified personnel to coordinate and deliver theservices described in this RFP. The services shall not be delegated to subcontractors orassigned to any third party.C. NEWS RELEASEAny news release or publicity pertaining to any phase of this project must be cleared through theDCSS Chief of Staff.D. NON-DISCRIMINATIONDCSS does not discriminate on the basis of race, color, religion, sex, national origin, age, ordisability in any of its employment practices, education programs, services or activities.DCSS supports an open, fair, and impartial free-market system which maximizes competitionand seeks to include all responsible businesses and to provide ample opportunities for businessgrowth and development. Minority businesses are encouraged and given the opportunity to bidon various projects; however, all responses will be evaluated on the same criteria. It is not theintention or desire of DCSS to restrict or impede competition, nor to increase the cost of thework._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 15E. DRUG-FREE WORKPLACEBy submission of a response to this RFP, the offeror certifies that he/she and his/her employeeswill not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or useof controlled substance or drugs during the performance of the contract.F. SMOKE-FREE WORKPLACEBy submission of a response to this RFP, the offeror certifies that he/she and his/heremployees will not use tobacco products on school property at any time during theperformance of this contract.G. COSTS INCURREDDCSS is not liable for any costs incurred by an offeror in preparing and/or submitting aresponse to this RFP or for any interview if requested. Any and all costs incurred by theofferor in preparing and/or submitting a response to this RFP and interviewing with DCSS (ifrequested) shall be the sole responsibility of the offeror and shall not be reimbursed by DCSS.There is no guarantee of any offeror receiving an award as a result of submitting a response tothis RFP.H. INSURANCECertificate of Insurance / Accord Form required with solicitation submittal.(1) Contractor shall procure and maintain throughout the term of this Agreement a policy orpolicies of insurance providing coverage as set forth below that shall protect the Contractor andthe Indemnities from any claims for bodily injury, property damage, or personal injury whichmay arise out of Contractor’s operations under this Agreement. The foregoing policies shall beobtained from insurance companies approved to do business in the State of Georgia orcompanies acceptable to DeKalb Schools. Contractor shall procure the insurance policy(ies) atthe Contractor’s own expense and shall furnish to DeKalb Schools a certificate insurancecontaining the following information:(a) Name and address of authorized agent;(b) Name and address of insured;(c) Name of insurance company;(d) Description of coverage in standard terminology;(e) Policy period;(f) Policy Number;(g) Limits of liability;(h) Name and address of certificate holder;(i) Acknowledgment to the DeKalb Schools of notice of expiration or cancellation;(j) Signature of authorized agent;(k) Telephone number of authorized agent; and(l) Details of policy exclusions applicable to this Agreement in comments section ofInsurance Certificate._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 16All certificates evidencing primary and excess layers shall be renewed and kept current and up todate on an annual basis.(2) Contractor is required to maintain the following insurance coverage during the Term of thisAgreement:(a) Workers Compensation Insurance in the amounts of the statutory limits established by theGeneral Assembly of the State of Georgia. Contractor shall have the ability to self-insureits required workers compensation coverage if it is an approved self-insurer in the State ofGeorgia.(b) Comprehensive General Liability Policy, or equivalent coverage, to include contractualliability. The Comprehensive General Liability Policy shall have dollar limits sufficient toinsure that there is no gap in coverage between this policy and any Excess or CommercialUmbrella Policy described below.(c)Comprehensive Auto Policy to include but not be limited to liability coverage on any owned,non-owned and hired vehicle used by Contractor or Contractor’s personnel in theperformance of this Agreement. The Comprehensive Automobile Policy shall have dollarlimits sufficient to insure that there is no gap in coverage between this policy and theExcess or Commercial Umbrella Policy required under this Agreement.(d) Commercial Umbrella or Excess Liability Policy, which must provide the same or broadercoverage than those provided for in the above Comprehensive General Liability andBusiness Auto Policies. Policy limits for the Commercial Umbrella or Excess LiabilityPolicy shall have an annual aggregate limit not less than $2,000,000.(e) Under all coverage and certificates required hereunder, policies shall or be endorsed toinclude the following terms and conditions:(i)(ii)All policies and coverage shall be on an “occurrence” not “claims made” basis.The foregoing policies shall contain a provision that coverage afforded under thepolicies will not be canceled, or not renewed, allowed to lapse for any reason until atleast sixty (60) days prior written notice has been given to DeKalb Schools.(iii) Shall waive all right of subrogation against Indemnities for losses arising out of thisAgreement.(iv) A severability of interest or cross liability clause or endorsement applies tocommercial general liability and excess liability policies.(v) Certificates of Insurance showing such coverage to be in force shall be filed withDeKalb Schools prior to commencement or continuation of any work under thisAgreement.(vi)All such coverage shall remain in full force and effect during the Term and anyrenewal or extension thereof.(f)Under coverage and certificates required under Sections 2. (b), (c), and (d) above, policiesshall be endorsed to include the following terms and conditions:(i)Minimum limits of $1,000,000 per occurrence $2,000,000 in the annual aggregate.Primary limits of coverage in the amount of $1,000,000 per occurrence must be withinsurers approved to conduct business in the State of Georgia. Excess or umbrellaliability insurance may be placed with any insurer submitted by Contractor, including_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 17captive or self-insured programs, with the prior written approval of DeKalb Schools.(ii) Contractual liability coverage, specifically referencing this Agreement and itsIndemnity, applies to liability assumed by the named insured.(iii) Shall include Indemnities as additional insured.(iv) Shall waive all right of subrogation against Indemnities for losses arising out of thisAgreement.(v) A severability of interest or cross liability clause or endorsement applies tocommercial general liability and excess liability policies.(vi) Shall be primary and not excess to any other coverage provided by or available to theIndemnities.(g) Contractor shall require any and all subcontractors performing work under this Agreement tocarry insurance of the types and with limits of liability as Contractor shall deem appropriateand adequate for the work being performed. However, the obligations of the Contractor tothe Indemnities assumed in Sections of Indemnification, and Insurance shall not be reducedor diminished by the standards set for the subcontractors. Further, Contractor agrees thattheir obligations to indemnify and insure the Indemnities shall pertain to all losses arising outof the subcontractor’s acts or negligence in the same manner and to the same extent as ifcommitted by the Contractor. Contractor shall obtain and make available for inspection byDeKalb Schools, current certificates of insurance evidencing insurance coverage by suchsubcontractors.I. INDEMNIFICATION1) The successful offeror will be required to agree to indemnify, defend, and hold harmless theDeKalb County School Board, the DeKalb County School District, DCSS, and their officials,officers, employees, agents, volunteers, and assigns (all of whom hereinafter may collectivelybe referred to as "Indemnitees"), from any and all claims, demands, suits, actions, legal oradministrative proceedings, losses, liabilities, costs, interest, and damages of every kind anddescription, including any attorneys’ fees and/or litigation and investigative expenses, for bodilyinjury, personal injury, (including but not limited to offeror’s employees), or loss or destruction ofproperty (including loss of use, damage or destruction of DCSS owned property) to the extentthat any such claim or suit was caused by, arose out of, or contributed to, in whole or in part, byreason of any act, omission, professional error, fault, mistake, or negligence whether active,passive or imputed, of the offeror its employees, agents, representatives, or their employees,agents, or representatives in connection with or incidental to offeror’s performance of theagreed-upon services regardless of whether such liability, claim, damage, loss, cost or expenseis caused in part by an Indemnitee.2) The successful offeror shall be excused from its indemnification obligations above:a) if the claims, demands, suits, actions, proceedings, losses, liabilities arise solely andexclusively out of the negligence of DCSS or one of the Indemnitees; orb) if DCSS fails to (i) provide written notice of the third party claim or suit as soon aspracticable, (ii) cooperate with all reasonable requests of the offeror; or (iii) assist offeror withthe defense and/or settlement of such claim or suit.3) Offeror's obligation to indemnify any Indemnitee shall survive the completion, expiration, ortermination of offeror’s agreed-upon services for any reason._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 18J. INTERVIEWSDCSS reserves the right to require offerors to participate in one or more interviews with DCSSBoard Members and/or staff. Offerors must be prepared to discuss the salient points of theirproposal within two (2) normal working days of being asked to participate in interviews. Thereare to be no presentations, individually or collectively, without such invitation.K. CONTRACT TERMSIn the event DCSS determines that outsourcing these services are in its’ best interest, with theapproval of the DeKalb County Board of Education, the successful offeror will be notified in writing.A contract confirming price and other terms shall be signed by the parties. Services will begin on orabout April 1, 2011. The initial contract duration shall be through March 31, 2012. The contractshall contain three (3) 1-year extension options contingent upon DCSS’s offer of such extension,the successful offeror’s acceptance and the approval of the Board of Education. The contract issubject to the approval of the DeKalb County Board of Education and to fiscal year fundinglimitations. The contract price must be held firm for the entire term of the contract. DCSS reservesthe right to terminate any resulting contract for convenience. In the event of contract termination byDCSS, the DCSS will be responsible only for those services and deliverables that have beenreceived and accepted. Non-performance of contract terms will give sufficient cause for DCSS tocancel the contract. Non-performance shall be construed to include, but is not limited to, failure ofthe offeror to deliver in the time specified or in the manner required.L. PERMITS & APPLICABLE LAWSOfferors shall at their own expense obtain all necessary permits, certifications, and licenses andshall comply with all applicable local, State, and Federal laws, ordinances, rules, and regulationsnecessary to the full execution of the requirements stated herein. Offerors shall maintain all suchpermits, licenses, certifications, and compliances in a current status throughout the course of thecontract. Offerors shall submit copies of permits, licenses, and certifications evidencing proof ofthe aforementioned immediately upon request of DCSS. Offerors shall be in compliance withregistration with the Georgia Secretary of State’s office as applicable.M. INFRINGEMENTOfferor shall fully indemnify DCSS against any claims of infringement of any patent, copyright, tradesecret, trademark, or other intellectual property rights related to the offeror’s response to thisRequest for Proposal or services performed upon contract award.N. OWNERSHIP RIGHTSDCSS shall retain ownership rights to the contents of all documents, supporting literature, and datasubmitted by offerors to this Request for Proposal._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 19O. NON-COLLUSIONOfferors shall fully certify that they, as individuals or as officials of a business entity, have notentered into any agreement, participated in collusion, or otherwise taken any action in restraint offree and competitive responses to this Request for Proposal. Further, offerors guarantee that theirresponse is not made in conjunction with or on behalf of another party and that they have not beendirectly or indirectly induced in any manner or taken any action to result in a restriction of trade or inan unfair advantage.P. CONFLICT OF INTERESTOfferors must disclose with their proposal the name of any officer, director, or agent who also is aDCSS employee or Board Member. Offerors must disclose the name of any DCSS employee orBoard Member who owns, directly or indirectly, an interest in 5 percent or more in the offeror’scompany or any of its branches. Offerors shall certify that their response to this RFP is impartial, atarms-length, and free of any conflict of interest, unfair advantage, or personal benefit to any DCSSofficial.Q. FINANCIAL STABILITYa. Offerors shall provide a copy of their company’s annual financial statements for theprevious two (2) years – 2008 and 2009.b. Indicate here if your company is publicly traded or not publicly traded:My company is publicly traded._____/My company is not publicly traded. _____/c. If your company is a publicly traded company, provide a copy of your company’s annualreport for the previous two (2) years – 2008 and 2009.R. NO OBLIGATION / NO CONTRACT GUARANTEEDThis RFP does not commit DCSS to contract with any respondent to this RFP. There is noguarantee of any respondent receiving an award or contract as a result of submitting a response tothis RFP.S. CONFIDENTIALITY & NON-DISCLOSUREInformation made available to respondents by DCSS shall be used only for purposes related toresponding to this RFP and shall not be used for any other purpose without the express writtenpermission of DCSS.Respondents to this RFP unequivocally agree to assume responsibility for protecting andsafeguarding the confidentiality of DCSS records that are not public information. Such informationmay include, but is not limited to student and human resource file contents._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 20PART IIISCOPE OF WORKA. PURPOSE / PROJECT OVERVIEWRefer to Part I, Sections A and B, for Objectives and General Information.In keeping with its’ aim to lower costs while achieving the highest quality and mostadvantageous deliverables, DCSS intends to give serious consideration to outsourcing DistrictWide Grounds Maintenance Services.To achieve this end, DCSS requests proposals to provide a comprehensive menu of groundsmaintenance and development services for assigned DCSS school houses, centers, stadia andadministrative offices from grounds maintenance firms with a demonstrated track record ofsuccessful experience.The successful offeror will offer a range of services tailored to the specific and immediate needsof DCSS. The successful offeror will accomplish the objectives, purpose, and scope of workrequirements stated below. The offeror’s proposal must be comprehensive and include aproposed strategy and cost schedule for all services.The successful offeror will engage in a close relationship with DCSS to provide an effectiveprogram of regularly scheduled, seasonal and as needed services for assigned DCSS realproperties.B. PROJECT SCOPE OF WORKOfferors responding to this RFP are encouraged to be very specific and detailed in their responsesto the following Scope of Work. Responses to this RFP will be evaluated for quality,comprehensiveness, and deliverables meeting the following scope of work and criteria.Please submit your response labeled: Project Scope of Work.Mandatory Proposal Components:Your proposal must include required manpower, products and your waste disposal plan.Please provide a detailed proposal outlining the method of service delivery by your company toDCSS properly addressing the outdoor maintenance involved in the following categories:_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 21Mandatory Proposal Components (cont’d):1) Lawn Care Service (to include but not limited to cutting, insecticide, aeration, weed control)2) Shrub trim3) Leaf removal4) Plant bed maintenance5) Fertilization6) Tree Service to include pruning, cutting down and removal7) Debris cleaning and removal for storm water runoff catch basins, head-ins, gutters,downspouts8) Snow removal and de-icing9) Parking lot and school system road repair/maintenance (potholes, spread/compactcrusher run)10) General clean up (removal of dumped items, purge, trim & clean wooded areas)11) Remove and replace sod at sodded stadia yearly12) Prepare stadia fields for sports seasons and events includes grounds maintenance aswell as lining the field for athletic events13) Scrape in-fields and prepare all high school baseball fields, softball fields and crosscountry courses prior to season14) Proposals must include a sample schedule showing how the vendor can complete allof the facilities in the proposed window of time around a set rotation15) Your companymust be willing to hire members of DCSS staff reduced in force with theoutsourcing of grounds maintenance servicesSpecial Note: Certain dates during the school year will require outdoor maintenanceactivities to begin after 11:00 am. These dates will be during specificstandardized testing periods.The DeKalb County School System reserves the right to add or removeschool, centers and stadia locations as needed for this RFP._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 22C. COMPANY PROFILERespondents to this Request for Proposal are required to demonstrate, and include with theirsubmissions to this RFP, a full and complete company profile, to include, but not be limited to:the date of establishment, mission statement, type and confirmation of company’s legal entityform, company’s organizational structure/chart, principals’ names and titles, company size inrelation to industry, number of employees, company history, financial position, and all relevantcurrent and past experience on similar projects, including the firm’s overall experience incomprehensive grounds maintenance services.D. REFERENCESOfferor must provide the names and contact phone numbers of at least three clients, preferablylarge urban school systems, for whom the offeror has provided (or is providing) groundsmaintenance services.E. BROCHURES, CATALOGS, MANUALS, WEBSITES, LITERATUREIn addition to the formal response to this RFP, all respondents are encouraged to submitbrochures, catalogs, manuals, website materials, industry literature, DVD’s and any othermarketing and informational media which will support and enhance their submission value.F. ADDED VALUERespondents are encouraged to describe in detail all added value or additional services orbenefits available and offered at no cost to DCSS in their RFP responses.Attach and label as “ADDED VALUE.”_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 23G. EVALUATION CRITERIADCSS advertises this RFP as an opportunity for interested and qualified firms specializing ingrounds maintenance services to submit responses consistent with the scope of work statedherein. Respondents to this RFP are encouraged to submit their most comprehensive, innovative,and creative proposals for grounds maintenance services for DCSS.All responsive offers will be carefully reviewed and evaluated for responsibility, capacity,business strength, qualifications, expertise, demonstrated experience in grounds maintenanceservices for large urban school districts, and highest and best value to DCSS with considerationto quality, approach, timeliness, dedicated personnel, and value added (if any). Proposalconformance to RFP instructions, terms, conditions, and requirements is critical to offerorresponsiveness.DCSS may, at its sole discretion, select or reject all or portions of the service(s) proposed fromresponsive offerors. As a part of the evaluation process, DCSS may find it necessary to evaluatethe addition or deletion of components of an offeror’s proposal in order to make equivalentcomparisons to other proposals. DCSS will select the offeror whose proposal DCSS determinesbest meets the needs of DCSS, based on the requirements and evaluation criteria set forth herein.The determination of the successful proposal will be based upon information supplied by theofferor in the RFP response and upon other information that will be obtained by DCSS as itdeems necessary. The lowest-cost proposal submitted may not necessarily be determined to bethe most responsive and responsible proposal when all factors have been considered. However,the quoted price is an important factor in the determination of the selected proposal._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 24H. REQUIRED CONTENT / DOCUMENT CHECK LISTIMPORTANT NOTICE: Failure to provide the information and/or documentation required inthis solicitation will cause the submission to be declared non-responsive and rejected.Refer to Part I, Section G, Page 11, for additional information on the format and submission ofproposals. Respondents are required to submit one (1) original and four (4) copies of theirresponse. Responses must be submitted on 8 ½” x 11” single-sided stock. Respondents mustreply in a narrative to each requirement and question. “Understand and comply” responses are notacceptable. All RFP submissions must include the following items and attachments in the orderspecified below:• The Request For Proposal document, RFP 11-03 – District Wide Grounds Maintenance Services (MUSTBE the first document in the submission); this document consists of Pages 1 – 38 and is located atwww.dekalb.k12.ga.us/adminservices/solicitations/purchasing/• Table of Contents for your submission• Addenda – Each individual Addendum must be printed, signed and inserted immediately following theTable of Contents (See Part I, Section D, Page 10)• Project Scope of Work (See Part III, Section B, Pages 20-21)• Certificate of Insurance (See Part II, Section H, Insurance, Page 15)• Brochures, Catalogs, Manuals, Website Materials, Industry Literature, DVD’s & other marketing media(See Part III, Section E, Page 22)• Client References (See Part III, Section D, References, Page 22, and Attachment C, Page 31)• Company Profile, Organizational Chart, Principals Roster, & Project Assignments and Resumes, etc.(See Part III, Section C, Company Profile, Page 22)• Certified Check in the Amount of $67.55 for Dun & Bradstreet Report (See Part II, Section A, Dunn &Bradstreet, Page 14)• Audited Company Financial Statements and Company Annual Reports for 2008 and 2009 (See Part II,Section Q, Financial Stability, Page 19)• Added Value (if applicable) (See Part III, Section F, Page 22)• Remember: Four (4) Copies plus an Original, all in 3-ring binders with tabs separating the requiredsections._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 25Attachment ARFP 11-03DISTRICT WIDE GROUNDSMAINTENANCE SRVICESSummary Cost SheetOfferor must provide an itemized list of all costs to DCSS associated with the proposal. A breakout ofpricing must be submitted on this form. You may include attachments so long as they are a pagenumberedpart of your RFP submittal. Include added value services/items at “no cost.” The proposedpricing should be for a period covering April 1, 2011 through March 31, 2012. Prices must be held firm forannual extension options, if exercised.Name ofPremises Type Street City ZipEstimatedSquareFootageCostAdams Stad 2383 N. Druid Hills Road Atlanta 30329 14,048 $Allgood ES 659 Allgood Rd. Stone Mt 30083 63,989 $Arabia Mountain HS 6610 Browns Mill Rd Lithonia 30088 228,850 $Ashford Park ES 2968 Cravenridge Dr N.E. Atlanta 30319 49,726 $Atherton ES 1674 Atherton Dr Decatur 30035 64,356 $Austin ES 5435 Roberts Dr Atlanta 30338 65,000 $Avondale ES 10 Lakeshore Dr Avondale 30002 71,576 $Avondale HS 1192 Clarendon Rd Avondale 30002 180,000 $Avondale MS 3131 Old Rockbridge Rd Avondale 30002 156,479 $Avondale Stad 1192 Clarendon Rd Avondale 30002 7,935 $Bob Mathis ES 3505 Boring Road Decatur 30034 69,401 $Briar Vista ES 1131 Briar Vista Terrace Atlanta 30324 58,418 $Briarlake ES 3590 Lavista Rd Decatur 30033 47,000 $Brockett ES 1855 Brockett Rd Tucker 30084 56,000 $Browns Mill ES 4863 Browns Mill Rd Lithonia 30058 95,000 $Canby Lane ES 4150 Green Hawk Trail Decatur 30035 69,000 $Cary Reynolds ES 3498 Pine Street Atlanta 30340 80,000 $Cedar Grove ES 2330 River Rd Ellenwood 30294 92,000 $Cedar Grove HS 2360 River Road Ellenwood 30294 180,000 $Cedar Grove MS 2300 Wildcat Road Decatur 30032 162,926 $Chamblee HS 3688 Chamblee Dunwoody Atlanta 30341 232,000 $Chamblee (old) MS 4680 Chamblee Dunwoody Atlanta 30341 60,782 $_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 26Chamblee (New) MS 3601 Sexton Woods Dr Atlanta 30341 128,000 $ChampionTheme MS 5265 Mimosa Dr Stone Mt 30083 131,176 $Chapel Hill ES 3536 Radcliff Blvd Decatur 30034 74,000 $Chapel Hill MS 3535 Dogwood Farm Rd Decatur 30034 200,000 $Chesnut ES 4576 North Peachtree Rd Atlanta 30338 57,000 $Clarkston HS 618 North Indian Creek Dr Clarkston 30021 163,000 $Clarkston AreaOffice Cen 955 North Indian Creek Clarkston 30021 14,819 $Clifton ES 3132 Clifton Church Rd S.E. Atlanta 30316 62,000 $Columbia ES 3230 Columbia Woods Dr Decatur 30032 75,793 $Columbia HS 2106 Columbia Dr Decatur 30032 206,982 $Columbia MS 3001 Columbia Dr. Decatur 30035 161,263 $Coralwood Cen 2477 Coralwood Dr. Decatur 30033 39,000 $Cross Keys HS 1626 North Druid Hills Rd Atlanta 30319 189,000 $DeKalbTechnologySouth HS 3303 Panthersville Rd Decatur 30034 50,000 $DeKalbTransition Cen 2670 Old Wesley Chapel Rd Decatur 30034 29,000 $Dresden ES 2449 Dresden Dr Atlanta 30341 74,000 $Driver’s Ed North Cen 3932 Flowers Road Atlanta 30340 5,545 $Drivers Ed South Cen 2627 Wildcat Rd. Decatur 30034 4,757 $Druid Hills HS 1798 Haygood Dr N.E. Atlanta 30307 188,000 $Dunaire ES 651 South Indian Creek Dr Stone Mt 30083 70,000 $Dunwoody HS 5035 Vermack Rd Atlanta 30338 177,000 $Dunwoody ES 1923 Womack Rd Dunwoody 30038 107,000 $Eagle WoodsAcademy Cen 5931 Shadow Rock Road Stone Mt 30087 70,000 $East DeKalbCampus Cen 5839 Memorial Dr. Stone Mt 30083 117,375 $East DeKalbCampus II Cen 5809 Memorial Dr Stone Mt 30083 11,500 $Edward L. BouieSr. Theme ES 5100 Rock Springs Road Lithonia 30038 114,000 $Eldridge L. Miller ES 919 Martin Rd Stone Mt 30088 74,000 $Elks LodgeDriversEducation Admin. 5809 Memorial Dr. Stone Mt 30083 12,970 $Evansdale ES 2914 Evans Woods Dr Atlanta 303Y 56,000 $Fairington ES 5505 Phillip Bradley Dr Lithonia 30038 72,000 $*Fernbank$Forest Cen Clifton Drive Atlanta 30307 See Note*Fernbank ES 157 Heaton Park Dr N.E. Atlanta 30307 66,000 $_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 27FernbankScience Cen 156 Heaton Park Dr N.E. Atlanta 30307 43,000 $Flat Rock (EvansMill) ES Y90 Crossvale Rd Lithonia 30058 114,000 $Flat Shoals ES 3226 Flat Shoals Rd Decatur 30034 63,644 $Forest Hills ES 923 Forest Blvd Decatur 30030 68,430 $Freedom MS 505 South Hairston Rd Stone Mt 30083 161,263 $Freeman A&B Cen 3770 N Decatur Rd Decatur 30032 81,000 $Glen Haven ES 1402 Austin Dr Decatur 30032 70,000 $Gresham Park ES 1848 Vicki Lane S.E. Atlanta 30316 55,718 $Hambrick ES 1101 Hambrick Rd Stone Mt 3008376,000 $Hawthorne ES 2535 Caladium Dr N.E. Atlanta 30345 55,000 $Henderson MS 2830 Henderson Mill Rd Atlanta 30341 167,000 $Henderson Mill ES 2Y8 Henderson Mill Rd Atlanta 30345 59,000 $35,132*HeritageCenter Cen 2225 Heritage Dr NE Atlanta 30345(SeeNote) $Hightower ES 4236 Tilly Mill Rd Atlanta 30360 61,000 $Hooper$Alexander ES 3414 Memorial Dr Atlanta 30032 68,906Huntley Hills ES 2112 Seaman Circle Atlanta 30341 57,000 $Idlewood ES 1484 Idlewood Rd Tucker 30084 78,000 $Indian Creek ES 724 North Indian Creek Dr Clarkston 30021 83,000 $Jim Cherry Cen 2415 N Druid Hills Atlanta 30329 158,705 $Jolly ES 1070 Otello Ave Clarkston 30021 71,924 $Kelley Lake ES 2590 Kelley Lake Rd Decatur 30032 66,000 $Kingsley ES 2051 Brendon Dr Atlanta 30338 63,000 $Kittredge (Int$Centr) Cen 2383 North Druid Hills Rd Atlanta 30329 52,000Knollwood ES 3039 Santa Monica Dr Decatur 30032 63,342 $Lakeside HS 3801 Briarcliff Rd N.E. Atlanta 30345 178,000 $Laurel Ridge ES 1215 Balsam Dr Decatur 30033 59,000 $Lithonia HS 2240 Phillips Road Lithonia 30058 191,000 $Lithonia (Old HS) MS 2451 Randall Avenue Lithonia 30058 148,328 $Livsey ES 4137 Livsey Rd Tucker 30084 46,000 $M. M. Bethune MS 5200 Covington Hwy Decatur 30035 161,263 $Marbut Theme ES 5776 Marbut Road Lithonia 30058 97,000 $$Margaret Harris Cen 1634 Knob Hill Dr N.E. Atlanta 30329 43,766Mclendon ES 3169 Hollywood Dr Decatur 30033 64,000 $Ronald E McNairDiscoveryLearing ES 2162 Second Ave Decatur 30032108,849_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE$

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 28McNair RonaldE. HS 1804 Bouldercrest Rd S.E. Atlanta 30316 222,289 $McNair RonaldE. MS 2190 Wallingford Dr Decatur 30032 173,040 $Meadowview ES 1879 Wee Kirk Rd Atlanta 30316 56,000 $Medlock ES 2418 Wood Trail Lane Decatur 30033 44,000 $Memorial (JamesR. Hallford) Stad 3789 Memorial College Ave. Clarkston 30021 25,465 $Midvale ES 3836 Midvale Rd Tucker 30084 60,855 $Midway ES 3318 Midway Rd Decatur 30032 71,318 $Miller Grove HS 2645 DeKalb Medical Pky Lithonia 30058 240,000 $Miller Grove MS 2215 Miller Rd Decatur 30035 140,000 $MLK HS 3991 Snapfinger Rd Decatur 30038 226,000 $Montclair ES 1680 Clairmont Place N.E. Atlanta 30329 75,000 $Montgomery ES 3995 Ashford Dunwoody Rd Atlanta 30319 61,857 $AIC/ MIC Cen 1701 Mountain Ind. Blvd. Tucker 30083 265,000Murphey Candler ES 6775 S. Goddard Rd Lithonia 30038 75,000 $Nancy Creek ES 1663 E. Nancy Creek Dr Atlanta 30319 57,163 $Narvie Harris ES 3981 McGill Drive Decatur 30034 99,190 $North DeKalb Stad 3688 Chamblee-Dunwoody Atlanta 30341 14,260 $Oak Grove ES 1857 Oak Grove Rd N.E. Atlanta 30329 60,000 $$Oakcliff ES 3150 Willow Oak Way Atlanta 30332 72,228$Oakview ES 3574 Oakvale Road Decatur 30034 108,000Panola Way ES 2170 Panola Way Court Lithonia 30058 92,000 $Panthersville Stad 2817 Clifton Springs Road Decatur 30034 24,873 $Peachcrest ES 1530 Joy Lane Decatur 30032 72,194 $Peachtree (New) MS 4664 North Peachtree Rd Atlanta 30338 146,000 $Pine Ridge ES 750 Pine Ridge Dr Stone Mt 30087 88,000 $Pleasantdale ES 3695 North Lake Dr Atlanta 30340 74,000 $Princeton (RockChapel area) ES 1301 S Deshon Rd Lithonia 30058 102,000 $Rainbow ES 2801 Kelley Chapel Rd Decatur 30034 72,970 $Redan ES 1914 Stn Mtn Lithonia Rd Redan 30074 87,000 $Redan HS 5247 Redan Rd Stone Mt 30088 202,000 $Redan MS 1775 Young Road Lithonia 30058 161,263 $Robert ShawTheme ES 385 Glendale Rd. Scottdale 30079 56,249 $Rock Chapel ES 1130 Rock Chapel Rd Lithonia 30058 73,744 $Rockbridge ES 445 Halwick Way Stone Mt 30083 64,000 $Rowland ES 1317 South Indian Creek Dr Stone Mt 30083 68,000 $Sagamore Hills ES 1865 Alderbrook Rd Atlanta 30345 59,000 $Salem Ms 5333 Salem Road Lithonia 30038 140,000 $_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE$

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 29Sam A. MossService Cen 1780 Montreal Rd. Tucker 30084 200,000 $Sequoyah MS 3456 Aztec Dr Atlanta 30340 168,000 $$Shadow Rock ES 10Y Kingway Drive Lithonia 30058 116,000Shamrock MS 3100 Mt. Olive Dr Decatur 30033 169,000 $Sky Haven ES 1372 Sky Haven Rd S.E. Atlanta 30316 65,000 $Smoke Rise ES 1991 Silver Hill Rd Stone Mt 30087 65,694 $Snapfinger ES 1365 Snapfinger Rd Decatur 30032 87,316 $SouthwestDekalb HS 2863 Kelley Chapel Rd Decatur 30034 234,000 $Stephenson HS 701 Stephenson Road Stone Mt 30087 241,181 $Stephenson MS 922 Stephenson Road Stone Mt 30087 190,323 $Stone Mill ES 4900 Sheila Lane Stone Mt 30083 70,896 $$Stone Mountain ES 6720 Memorial Dr Stone Mt 30083 68,000$Stone Mountain HS 4555 Central Dr Stone Mt 30083 186,000Stone Mountain(New) MS 4293 Sarr Parkway Stone Mt 30083 163,590 $Stoneview ES 2629 Huber Street Lithonia 30058 81,000 $Terry Mill(DESA) ES 797 Fayetteville Rd S.E. Atlanta 30316 70,000 $Tilson ES 2100 Bixler Circle Decatur 3003257,549$Toney ES 2701 Oakland Terrace Decatur 30032 56,094 $Towers HS 3919 BrookcrESt Circle Decatur 30032 170,937 $Tucker HS 5036 Lavista Rd Tucker 30084 174,000 $Tucker MS 2160 Idlewood Road Tucker 30084 152,350 $Vanderlyn ES 1877 Vanderlyn Dr Atlanta 30338 82,000 $Wadsworth ES 2084 Green Forrest Dr Decatur 30032 54,142 $WarrenTechnical School Cen 3075 Alton Rd Atlanta 30341 43,678 $Wm BradleyBryant(Rehoboth) Cen 2652 Lawrenceville Hwy Decatur 30033 41,041 $Woodridge ES 4120 Cedar Ridge Trail Stone Mt 30083 65,000 $Woodward ES 3034 Curtis Dr N.E. Atlanta 30319 84,000 $Wynbrooke ES 4Y Wicksbury Way Stone Mt 30087 95,022 $* The Heritage Center property includes the adjacent propertybehind the school playground and next to the school playground.* Fernbank Forest is maintained to the paved area._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 30Attachment BRFP 11-03DISTRICT WIDE GROUNDSMAINTENANCE SERVICECritical ParagraphsRespondents must put their initials in the space provided in front of each critical paragraphand sign below. Initials signify that the information has been read and the vendor agrees tocomply to the requirement, stipulations, terms and conditions. Attach and label “CriticalParagraph.”1) ____ This Request for Proposal does not commit DCSS to any respondent to this RFP. DCSS is not liablefor any costs incurred by a respondent in responding to this RFP. There is no guarantee of anyrespondent receiving an award or contract as a result of submitting a response to this RFP.2) ____ Any news release or publicity pertaining to any phase of this RFP will be the responsibility of DCSSand must be cleared through the Chief of Staff of DCSS.3) ____ It is the responsibility of respondents to make themselves aware of and to comply with any addenda,questions and answers posted to the DCSS website in relation to this RFP. All addenda must beprinted, signed by the certifying official and included in the RFP submittals. Failure to do so willcause the Offeror to be deemed non-responsive to the requirements of this RFP.4) ____ Respondents to the Request for Proposal agree to fully indemnify DCSS as stated in the RFP, Part II,I, Page 17.5) ____ Respondents certify that they have not engaged in collusion and guarantee that their response is notmade in conjunction with or on behalf of another party and that they have not been directly orindirectly induced or acted in any manner to result in restriction of trade or unfair advantage.6) ____ The DCSS reserves the right to reject any and/or all responses submitted and to waive anytechnicalities or minor irregularities in responses received._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 31Attachment CRFP 11-03DISTRICT WIDE GROUNDSMAINTENANCE SERVICESRESPONDENT’S CLIENT REFERENCES(You are requested to copy this form and use one form per reference.)Attach and label “Respondent’s Client References.”_______________________________Company Name Providing Reference_______________________________Address City/State/Zip_______________________________Name of Contact Person_______________________________Telephone Number of Contact Person_______________________________Email Address of Contact Person_______________________________Date/Duration of Service RelationshipDescribe in Detail Services Provided (Use additional Sheets if Necessary): _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Important! This is a vital part of your RFP submission. DCSS will verify client references. Itis advisable that you inform your reference contact person that you have listed them forreference._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 32Attachment DRFP 11-03DISTRICT WIDE GROUNDSMAINTENANCE SERVICESStatement of Confidentiality and Non-DisclosureAny non-public information made available to the respondent by DCSS in relation to this RFP shallbe used only for those purposes outlined in the RFP document and shall not be used in any otherway without the written permission of the DCSS.If the offeror is uncertain about the proposed use of information provided in relation to this RFP, theofferor will consult with the DCSS RFP Contact Person as identified in the RFP document forclarification.The offeror agrees to assume full responsibility for protecting the confidentiality of DCSS recordsthat are not public information. Such information may include, but is not limited to student andemployee data and other written and oral information of a personal and/or confidential nature,which is to be safeguarded by the respondent to ensure that it is not improperly disclosed.__________________________________Offeror Company Name__________________________________Company Representative__________________________________Date_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 33Attachment ERFP 11-03DISTRICT WIDE GROUNDSMAINTENANCE SERVICESSUSPENSION AND DEBARMENT CERTIFICATIONBy submitting this RFP, the respondent certifies that the proposing company and/or its principals have not beensuspended, excluded, disqualified, debarred, proposed for debarment, declared ineligible or voluntarily excludedfrom participation in any transaction by any Federal or State department or agency and that the respondentcomplies with all applicable orders, rules and regulations related thereto.Further, by submitting this RFP, the respondent certifies that all lower tier participating individuals and/orcompany(s) and all respective principals of lower tier participants have not been suspended, excluded, disqualified,debarred, proposed for debarment, declared ineligible or voluntarily excluded from participation in any transactionby any Federal or State department or agency and that the respondent complies with all applicable orders, rules andregulations related thereto.The certification placed herein is a material representation of fact upon which reliance will be placed as RFPsubmissions are evaluated and any transaction is entered into. If it is later determined that the prospectiverespondent has knowingly rendered an erroneous certification, the DCSS may pursue all available remedies,including but not limited to suspension and/or debarment.The prospective respondent shall provide immediate written notice to the DCSS Purchasing Department if at anytime the prospective respondent learns that its certification was erroneous when submitted or has becomeerroneous by reason of changed circumstances.The prospective respondent agrees by submitting this form that, should the proposed transaction be entered into,the prospective respondent shall not knowingly enter into any lower tier transaction with a person or entity that isdebarred, suspended, declared ineligible, or voluntarily excluded from participation in this transaction.By signing and submitting this form, the respondent is providing the certification set out above.Signature of Engaging Official: _________________________________________________ Date: _____________(Offeror Company Name/Certifying Official Signature)Further, the DCSS’s Purchasing Department will check the EPLS website at http://epls.gov to determine if therespondent is listed._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 34Attachment FRFP 11-03DISTRICT WIDE GROUNDSMAINTENANCE SERVICESIMMIGRATION & SECURITY CERTIFICATIONTo be completed by all DCSS Contractors in connection with the physical performance of services within the State ofGeorgia.A. Contractor acknowledges and agrees that compliance with the requirements of O.C.G.A. § 13-10-91 and GeorgiaDepartment of Labor Rule 300-10-1-.02 are conditions of this RFP.B. In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), Pub.L. 99-603 andthe Georgia Security and Immigration Compliance Act, O.C.G.A. § 13-10-90 et. seq., Contractor must initial one ofthe sections below:______Contractor has 500 or more employees and Contractor warrants that Contractor has complied with the ImmigrationReform and Control Act of 1986 (IRCA) Pub.L. 99-603 and the Georgia Security and Immigration Compliance Actby registering at https://www.vis-dhs.com/EmployerRegistration and verifying information of all new employees;and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor setforth at Rule 300-10-1-.01 et. seq.______Contractor has 100 or more employees and Contractor warrants that Contractor has complied with the ImmigrationReform and Control Act of 1986 (IRCA) Pub.L. 99-603 and the Georgia Security and Immigration Compliance Actby registering at https://www.vis-dhs.com/EmployerRegistration and verifying information of all new employees;and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor setforth at Rule 300-10-1-.01 et. seq.______Contractor has 99 or fewer employees and Contractor warrants that Contractor has complied with the ImmigrationReform and Control Act of 1986 (IRCA) Pub. L. 99-603 and the Georgia Security and Immigration Compliance Actby registering at https://vis-dhs.com/EmployerRegistration and verifying information of all new employees; and byexecuting any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth atRule 300-10-l-.01 et. seq.C. Contractor acknowledges and agrees that, in the event the Contractor employs or contracts with anysubcontractors in connection with a covered contract under O.C.G.A. § 13-10-91 and Georgia Department of LaborRule 300-10-1-.02, the Contractor will secure from the subcontractor(s) such subcontractor’s indication of theemployee-number category applicable to the subcontractor.D. Contractor acknowledges and agrees that Contractor’s compliance with the requirements of O.C.G.A. § 13-10-91and Georgia Department of Labor Rule 300-10-1-.02 shall be attested by the execution of the Contractor Affidavit(attached hereto), or a substantially similar affidavit, which shall be provided to the DCSS._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 35E. Contractor acknowledges and agrees that, in the event the Contractor employs or contracts with anysubcontractor(s) in connection with a covered contract under O.C.G.A. § 13-10-91 and Georgia Department of LaborRule 300-10-1-.02, the Contractor will secure from such subcontractor(s) attestation of the subcontractor(s)compliance with O.C.G.A. § 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 by execution of theSubcontractor Affidavit (attached hereto), or a substantially similar affidavit, and maintain records of such attestationfor inspection by the DCSS at any time.____________________________/____________________ __________________________________Signature Printed Name TitleBy signing above you are certifying that the representations made herein are true and correct.Company Name: _______________________________________________________________________________________________Street/Mailing Address: _____________________________________________________________________City, State, Zip Code: ______________________________________________________________________Telephone Number: ____________________ / email ______________________________________________Sworn to and subscribed beforeme this ________ day of ____________________________________________________Notary PublicMy Commission Expires: ________________________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 36CONTRACTOR AFFIDAVIT AND AGREEMENTBy executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, statingaffirmatively that the individual, company, or corporation which is contracting with the DCSS has registered withand is participating in a federal work authorization program* [any of the electronic verification of work authorizationprograms operated by the United States Department of Homeland Security or any equivalent federal workauthorization program operated by the United States Department of Homeland Security to verify information ofnewly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], inaccordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with thephysical performance of services pursuant to this contract with the DCSS, contractor will secure from suchsubcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit providedin Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of suchcompliance and provide a copy of each such verification to the (name of the public employer) at the time thesubcontractor(s) is retained to perform such service._____________________________________________EEV / Basic Pilot Program* User Identification Number_____________________________________________BY: Authorized Officer or Agent(Contractor Name)____________________________________Date_____________________________________________Title of Authorized Officer or Agent of Contractor_____________________________________________Printed Name of Authorized Officer or AgentSUBSCRIBED AND SWORN BEFORE MEON THIS THE _____ DAY OF _____________, 20________________________________________________Notary PublicMy Commission Expires: ______________________________________________*As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program”operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with theSocial Security Administration (SSA)._________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 37Attachment GRFP 11-03DISTRICT WIDE GROUNDSMAINTENANCE SERVICESSIGNATURE PAGEI certify that I have read this RFP document in its entirety and agree to conform to and comply with theterms, conditions and requirements of this RFP. I also certify that I am a duly appointed official of theoffering company with the authority to authorize and engage this RFP submittal. Further, I certify that thecontents of the response to this RFP are true, accurate and complete.______________________________Printed Name/Engaging AuthorizedCompany Official_______________________________Position/Title_______________________________Offeror’s Company Name_______________________________Signature/Engaging AuthorizedCompany Official________________________________E-mail address_______________________________Date________________________________Telephone Number_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE

RFP 11-03 DISTRICT WIDE GROUNDS MAINTENANCE SERVICE PAGE 38END OF RFP_________________________________________________COMPANY NAME/ ENGAGING OFFICIAL SIGNATURE