Substance Register. A Guide to the Organisation and Use ... - Reduce

Relevant questions when revising: Do the line managers do their jobs? Do the users haveknowledge about the Substance Register? Is there an active work to find alternativechemicals, or reduce the use of existing chemicals?Three parties may carry out the revision: the company itself (not the manager of theSubstance Register), one of the company’s customers, or an independent party (e.g. hiredconsultant). The inspection authorities have the right to control that the Substance Register isinstalled and operated according to intention. It will be strength to be able to produce arevision report when the inspection authorities arrive.State fixed intervals for carrying out control and revision.10. Deviation managementIf deviation is revealed, make guidelines for how to report this, and who is in charge ofstarting measures to correct the deviation.11 DocumentationInsert documentation stated in the above mentioned chapters. These may be evaluation reportsabout alternative chemicals, revision reports, deviation reports, abstracts from laws andregulations etc.The documentation may be added manually to the operating manual, or it may be storedelectronically if that is more practical. The requirement is that it should be easily available forthose who wish to see it.6.2. Concluding reflectionsWhen routines have been stated and established in the management, the project “constructinga Substance Register” has come to an end. Congratulations!Now it is you who are in charge of the Substance Register, who takes over, and must ensureoperation in accordance with the operating manual. Make sure you motivate the company allthe time, by showing good results.Good luck!www.reduce.no 23