Substance Register. A Guide to the Organisation and Use ... - Reduce

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• Brand name• Contractor (not a local retailer, unless there is only a foreign contractor stated on thelabel)• Whether the company has an updated MSDS for the productAdditionally, the following information should be noted:• Warning symbol for health, fire and environment• (YL group. Norwegian regulations on organic solvents.)• Amount• What language the label is in• Products with old labelling.It would be advantageous to note whether the products are in use, will be used or aredispensable. Products to be disposed of should be marked, cf. chapter 3.3 Disposal andHistory. If the product is special waste, it must be sent to an approved refuse disposal plant.It is also important to register pipes with drain cocks; each cock should be labelled withinformation about hazards. It is recommended to use the label of the substance/product.4.4. Routines for collecting MSDSs for the Substance RegisterCollecting MSDSs can be carried out during the registration phase, or it can be done when theregistration is finished. It may be convenient to ask the contractors for all the MSDSs at thesame time, but then you have to wait until the registration is completed. On the other handthe registration work and installation into the Substance Register will be more evenly spreadif all the MSDSs do not arrive at the same time. In other words, it is a matter of taste - and theproject leader must decide which method to choose.What should be asked for?The information in the Substance Register must make the users able to manage the chemicalsin a secure way. The information must contain 16 obligatory points.If you have chosen a paper-based register, you ask for a paper copy of the MSDS. If you havechosen an electronic register, you ask for the MSDS in the format you request. If thecontractor cannot meet your request, at least ask for an electronic sheet so that you cantransfer it to your Substance Register by the cut-paste method, or ask for an HTML-format onInternet. The last alternative if you have an electronic register, is to scan in a paper copy.Check list for collecting MSDSs:1. The MSDS contains all 16 points in Englishwww.reduce.no 13
2. The right format (paper, excel, data base)3. An updated MSDS within a given date (if they cannot meet such a request, the contractorshould not be employed).4. If the contractor does not have an MSDS because the product does not require obligatorylabelling, you still ask for an MSDS, or at least demand a confirmation of the product notbeing hazardous to health, environment or safety.5. Set a deadline for the receipt of the MSDS.4.5. ReportingWhen you have carried out the initial registration, and the work of collecting MSDSs hasstarted, you should report what you have got, both up and down the line of command. Howmany inflammable products / Which materials are in stock and in use in the company? Howmany products or materials are there? In what amount? How many toxic products? How manycontractors do you deal with? How large is the stock? etc. Most people are surprised, and boththe management and the staff can get motivated to work with the Substance Register whensuch figures are presented. This can also influence the management to re-evaluate andunderstand the HES-goals. Chapter 5 will go thoroughly into this question.4.6. Quality control of MSDSs.When the MSDSs arrive, they must be quality controlled before they are filed in theSubstance Register. The project leader can carry out quality control or the responsibility canbe delegated to the chemical committee or other forums.First of all the quality control implies that the necessary information has been provided(referring to regulations), and that the MSDSs are updated as requested. Below is a usefulchecklist.If the company does not have the necessary competence to carry out the quality control of theMSDSs, external sources like safety deputies and health personnel (industrial hygienist) orconsultants may be contacted.Quality control of MSDSs.1. Is the contractor registered in the Product Register?All importers / producers must declare products which have a hazard or classification.Remember that the contractor named in the MSDS, is identical with the one who is legallyliable for the information.2. Is the MSDS updated?www.reduce.no 14
Page 1 and 2: Acknowledgement.Information given i
Page 3 and 4: 1. Why Use a Substance Register?Bec
Page 5 and 6: The External Environment (Nature)Th
Page 7 and 8: It is important that the top leader
Page 9 and 10: 3. Planning and Organisation of the
Page 11 and 12: • present routines - is it possib
Page 13: manufactured. Another reason may be
Page 17 and 18: 5. Goals and PrioritiesWhen the Sub
Page 19 and 20: • Internal motivating effect as r
Page 21 and 22: 6. Use and maintenanceThe Substance
Page 23 and 24: If you have © REDUCE an electronic

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