Letter of Agreement Sponsorship of RIMS 2014 “RIMS Treasure ...

Letter of AgreementSponsorship of RIMS 2014“RIMS Treasure Trek Passport”PARTIESThe parties to this Agreement are the Risk and Insurance Management Society, Inc.(RIMS), with its principal office at 1065 Avenue of the Americas, New York, NY 10018 and“Sponsor.”BENEFITS & DESCRIPTION OF SPONSORSHIPSponsor will receive the following benefits from this Agreement: Black and white logo ineach “RIMS Treasure Trek Passport” to be distributed to RIMS 2014 Denver attendees.Treasure Trek Passport to be promoted in the following far-reaching mediums: RIMS 2014Conference Guide, onsite announcement, pre-conference emails, RIMS Show Daily.LIAISON TO RIMSThe individual at Sponsor who will work with RIMS on any marketing or logistic activitieswill be (please complete):Name: _____________________________________________________________Company:___________________________________________________________Address: ___________________________________________________________City, State, ZIP: ______________________________________________________Tel: _________________________________Fax:___________________________Email: ______________________________________________________________DESCRIPTION OF SPONSORSHIP ITEMThe RIMS 2014 “RIMS Treasure Trek Passport” will be a booklet size passport, distributedon-site inside each of the registrant bags. There will be approximately 5,200 piecesprinted. Sponsor will be one of a maximum of 30 companies slated to be incorporated intoeach booklet. Each attendee will have the opportunity to collect all stamps from each ofthe sponsoring companies. After completion, the attendee will deliver his/her passportbooklet to the RIMS booth inside the exhibit hall to be entered into the Grand PrizeDrawing to win a $10,000 in cash (USD); or, an Apple Product Suite (or $3,500 cashequivalent); or, a flat screen TV (or $1,500 cash equivalent). The drawing will occur duringthe RIMS 2014 Grand Finale/Keynote on Wednesday, April 30 beginning at 3:15pm.Winner must be present to win. RIMS reserves the right to alter these prizes as deemednecessary.PERMISSIONS GRANTEDThe parties agree that each party may promote or otherwise report on the RIMS event andmay identify the other party in such communications. The parties will allow themselves tobe identified with the RIMS event and may market the RIMS event to others. Each partyrepresents that it owns its logo and approves the other party’s use of its logo inprofessionally prepared materials describing or promoting the RIMS event, subject to theright of each party to view and approve materials in which its logo is used. The partiesagree that RIMS shall have the final right to approve or reject any and all materialsproduced by Sponsor for publication or distribution prior to, at, or after the conference toany conference attendees or other guests, prior to such publication or distribution.LIMITATIONS OF LIABILITYAll sponsorship items offered in relation to the RIMS event are offered as is. RIMS disclaimsall warranties, expressed or implied, including, without limitation, any implied warranties of

merchantability or fitness for a particular purpose and any implied warranties arising formcourse of dealing or course of performance. RIMS specifically disclaims all liability forbreaches or failure of security, printer errors, power outages, mechanical breakdowns andloss or theft from or relating to the sponsorship items ordered herein. RIMS hereby grantspermission to Sponsor to use its trademarked name and conference logo as needed toperform Sponsor’s duties under this Agreement. The RIMS name and conference logo shallbe used in accordance with a standardized format to be developed with RIMS. The use ofthe name and conference logo must be pre-approved by RIMS. Nothing herein shall beconstrued to divest RIMS of any of its proprietary rights or interests in its name orconference logo, or to convey any proprietary rights or interests in the name or conferencelogo to Sponsor. Sponsor hereby grants permission to RIMS to use its trademarked nameand logo as needed to perform RIMS’ duties under this Agreement. The Sponsor nameand logo shall be used in accordance with a standardized format to be developed withSponsor. The use of the name and logo must be pre-approved by Sponsor. Nothing hereinshall be construed to divest Sponsor of any of its proprietary rights or interests in its nameor logo, or to convey any proprietary rights or interests in the name or logo to RIMS.AGREEMENT & PAYMENT TERMSSponsor agrees to pay a fee of $2,700 USDIf Sponsor signs this Agreement and subsequently elects not to Sponsor the item(s)described, RIMS shall retain all sponsorship fees paid prior to the cancellation. In thisevent, RIMS may, at its own discretion, solicit another Sponsor for the item(s).IN AGREEMENT (signatures required):XPeter BordesExhibitions ManagerRisk and Insurance ManagementSocietyDate: ______ / ______ / ______Payment Method:XName:____________________________Company:__________________________Date: ______ / ______ / ___________ Check _____ VISA _____ AMEX _____ MC _____ Please invoice meCredit Card Number: __________________________________________________Name on Card:_____________________________________________________Exp Date: _______ / _______ Authorized Signature: ________________________Amount to Charge: $ 2,700Please fax completed form to: (212) 655-6042Email your logo to: pbordes@RIMS.orgDeadline: Friday, February 21, 2014Contact Peter Bordes at pbordes@RIMS.org or 212-655-6052 with any questions.