1 1 TENDER NOTICE MANPOWER SUPPLY SERVICES ... - yashada

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)TENDER NOTICEMANPOWER SUPPLY SERVICES (2011-2013)Yearly Appx. Turn Over : 30 Lacs.Security Deposit : RS. 5 % contract valueEarnest Money Deposit : Rs. 50,000/-Cost of Tender Form : RS. 1000/- (Non refundable)Date of issue of Blank Tender Form : 26/08/2011 To 16/09/2011Time 10.00 to 12.30 pm (Excluding Holidays)Pre - Bid Meeting : 13/09/2011 at 3.30 pmLast Date of Submission ofTender Offer : 16/09/2011 up to 3.00 pmDate and time of opening of Tenders: 16/09/2011 at 4.00 pmYASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION,RAJ BHAVAN COMPLEX, BANER ROAD, PUNETelephone: - 25608123/120/159Fax. : - 2560810011

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)The contents and submission details for Envelope No.1 & 2 will be asfollows:-ENVELOPE NO.1 (Technical Offer)2.0 Company Profilei. Name of. Individual/Company (Public/Pvt.) / Association ofpersons/ partnership, proprietary firm/Govt.Undertakings/Registered Co-op societies.ii. Names of directors, partners, in members with certified copy ofcertificate of registration under the Companies Act 1956, Indianpartnership acts 1932, or any other relevant Act.iii. Detailed addresses, Names Mobile Nos., Fax Nos. of the chiefexecutive of bidder/ Authorised person.iv. Bidder's profile signed by authorized person, name andsignature.v. Experience Certificates of having provided Manpower Supplyservices to big Govt./Public Limited Company’s establishmentsor any other big establishment to be enclosed.2.1 Earnest Money deposit in the form of Demand Draft drawn on anyNationalized Bank at Pune, in favour of "Director General YASHADA"for Rs. 50,000/- (Rupees Fifty thousand only) should be enclosed.2.2 Certified copy of certificate of Registration under Shops & CommercialEstablishments Act 1948(duly renewed).2.3 Certified copy of Registration Certificate under Employees ProvidentFund and miscellaneous provisions Act, 1952.2.4 Certified copy of Registration Certificate under Employees StateInsurance Act. In case the bidder is going to work for the first time inPMC area he should submit proof of having applied for suchRegistration and should also undertake to procure the registrationbefore commencement of operations as successful bidder. Registrationshould be in the same name and style as the bidder's name and style.2.5 Certified copy of Service Tax registration certificate covering ManpowerSupply services which should be in the same name and style as thebidder's name and style.55

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)MANPOWER SUPPLY SERVICES4.0 General ConditionsTerms and Conditions4.1 The contract will initially be valid for two years. The minimum rates ofwages and statutory compliances agreed and accepted herein shall andwould be as per The Minimum Wages Act 1948. As stipulated inAnnexure III herein enclosed, within the payment timeline thepayment will be released by YASHADA. The Agency shall not beentitled to raise any demand imposing additional financial burden onYASHADA on any count, excluding payment of arrears if any in termsof Annexure III. The successful bidder shall be referred to in thisdocument for the purposes of this contact as ‘Agency’.4.2 The Agency shall obtain all necessary permits / licenses for runningthe establishment from authorized agencies such as MunicipalCorporation, other Local Authorities, State / Central / Govt.Department, Labour Department, etc. at its own cost. YASHADA shallnot be held responsible for any breach of these rules and regulationsby the Agency.4.3 Agency shall not transfer or assign or share benefits of this Agreementto or with anyone. Any such violation shall render the agreement to becancelled at the risk and cost of the successful bidders.4.4 The Agency should provide appropriate minimum manpower includingexperienced Employee at all times during currency of the contractunder this tender.4.5 The Agency shall be solely responsible for all statutory payments to itsemployees /labour under all relevant statutes for the purposes of thisAgreement. Further the agency shall keep YASHADA effectuallyindemnified against all claims for compensation under the provisions ofany law for the time being in force / brought in to force, by or inrespect of any employee deployed by the Agency directly or indirectlyin carrying out the obligations under the contract and against all costsand expenditures incurred by YASHADA in connection therewith.YASHADA shall be entitled to deduct or otherwise recover from hisdues, any amount from all the money payable by Yashada to theAgency on any account by way of compensation as aforesaid or of anyother nature and costs or expenses in connection with any claimthereto. For this purpose an indemnity bond will have to be executedby the Agency in favour of Yashada as Principal Employer before99

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)commencement of work under this Agreement. The Agency shall alsokeep YASHADA as Principal Employer indemnified against allactions, suits, proceedings, losses, costs, damages, charges, claims,and demands in any way arising out of or by reason of any thing doneor omitted to be done by the Agency under any law that may be /maybecome effectable. The Agency would also ensure that its activities donot in any manner disturb officials, participants and campus residentsof YASHADA and also do not damage any assets of Yashada.4.6 A minimum penalty of Rs.1000/- per violation /per occasion will belevied on the Agency for intermittent service failure or any lapse inservice on the part of the Agency and / or its employees. The fineshall be imposed in such cases, by the Director General, YASHADA.4.7 The Agency shall be fully responsible for the articles / items kept in thearea covered by the Manpower Supply contract.4.8 The agency shall at all times keep Yashada effectually indemnifiedagainst all actions, suits, proceedings, losses, costs, damages, charges,claims and demands in any way arising out of or by reason of anythingdone or omitted to be done by the Agency and against all costs andexpenditure incurred by YASHADA in that respect. The Agency shallalso keep YASHADA indemnified against all claims for compensationunder the provision of any law for the time being in force / brought into force by or in respect of any Employee deployed by the Agency incarrying out the obligations under the contract and against all costsand expenditure incurred by YASHADA in connection there with.YASHADA shall be entitled to deduct any amount due from all moneypayable to the agency by way of compensation as aforesaid or of anyother nature and costs and expenses in connection with any claimthereto. For this purpose an Indemnity Bond will have to be executedby the Agency, before commencement of services.4.9 In case, there arises any dispute regarding interpretation of any clauseor term of this agreement and any related document the decision of theDirector General, YASHADA, will be final and binding on both theparties.4.10 The Agency shall co-operate with other agencies on the campus whileperforming their duties.4.11 All the Employee deployed by the Agency at YASHADA shall abide bythe disciplinary procedures, rules and regulations laid down byYASHADA from time to time4.12 The Agency shall ensure that it fully complies with and observes all theprovisions of the Contract Labour (Regulation & Abolition) Act, 1970.The Minimum Wages Act, 1948, Payment of Wages Act 1935,110

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)YASHADA officials shall screen the Manpower deputed by the agency.Only if the Manpower is found suitable the agency will be instructed tojoin services of such required Manpower. The date of resumption ofduty of the selected Manpower will be duly intimated to the agency andaccordingly the required payment will be made to the agency.4.18 The Services of an appointed candidate can be terminated at oncewithout any notice or any reason there of the termination shall be thesole discretion of the Director General of YASHADA4.19 The Agency shall pay its employees in their specified bank account forsalary every month or part thereof under intimation to YASHADA.4.20 All personnel deployed by the Agency shall at all times be medically fit.The medical examination of all the employees deployed should be doneby the Agency twice a year at the cost of the Agency.4.21 The Employee/ staff of the Agency will have nothing to do with theYASHADA and shall have no presumptive or any kind of right ofabsorption in the services of YASHADA. In order to give effect to thisthe Agency shall incorporate suitable clause in the appointment ordersto be issued to its employee / staff under intimation to YASHADA.4.22 In case of the workers engaged by the Agency have any grievances, theywill take up the same with the Agency without creating anydisturbance on the campus of YASHADA. If the Agency’s Workersresort to any agitiation resulting in any damage to the property ofYASHADA and or reputation, hindrance to its work the Agency wouldbe liable for payment of damages to YASHADA. It will also be construedas breach of contract rendering the Agency liable for such action asmay be deemed necessary. Under no circumstances, agitational meansare to be resorted to by workers of the Agency in the YASHADApremises or with reference to YASHADA by name or in any othermanner whatsoever. On expiry of the contract the Agency undertakesto vacate the premises without hesitation and murmur, in peace withall the workers without creating any disturbance. The Agency will besolely responsible if the workers engaged by it misbehave or createdisciplinary or law and order problems in the premises of YASHADA.4.23 If the course of execution of this contract by the Agency any minor ormajor damage is caused by the Agency or its workmen to the personsor property of YASHADA after joint inspection by "YASHADA" and the"Contractor" any claims arising there from shall be recovered, settledand dealt with directly by the Agency and the Agency shall render allassistance and co-operation to YASHADA if any enquiry is heldthereon. The contractor agrees to undertake and indemnify YASHADAagainst all such claims.112

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)expenditure for work done from any other agency shall standrecoverable from the bidder.7.0 TERMINATION7.1 During the course of this agreement the agency on completion /termination of contract will peacefully vacate the premises afterreparing the premises wherever necessary within a period of 30 daysnotice in writing by Yashada. For this purpose YASHADA shall be thesole judge to decide whether the performance of the Agency issatisfactory or not and such decision of the Director General ofYASHADA shall be final, conclusive and binding on the Agency and theAgency shall not be entitled to any compensation in this regard.Furthermore if on account of non- renewal of this contract the agencyhas to terminate its employee then it shall be the responsibility of theAgency to pay the legal dues to his employees. In the event of noncomplianceof legal provisions or non-payment of legal dues the Agencyitself shall be solely liable for all the costs and consequences. In casethe Agency desires to terminate the contract within the continuance ofcontract period, Agency will be required to give three months priornotice to YASHADA.7.2 The Agency expressly agrees and accepts that on termination of thiscontract for reasons as provided in the contract, the Agency shallvacate the premises of YASHADA along with its men and hand over thevacant peaceful possession of the entire property of YASHADA withoutany hesitation and murmur to YASHADA. In case of failure of theAgency or its employees to do so YASHADA shall have the right to getthe premises vacated by resorting to coercive measures and adopt suchcourse as may be deemed necessary and appropriate.114

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)ANNEXURE ISCHEDULE FOR MANPOWER SERVICES WORKNO01NAME OFTHE POSTQUALIFICATION &EXPERIENCE &JOB PROFILEClerk Cum Graduate in any faculty.Course Candidate must have a typing speed of 40w.p.m. (English) & 30 w.p.m.(Marathi)AssistantComputers knowledge MS-CIT is essentialAPPOXIMATLYOUANTITY2502 Driver03 Stenographer (LowerGrade )a) Must possess a valid license of TransportVehicle( heavy)under Motor Vehicle Act 1988b) Must have passed at least VIII std & must beknowing Marathi & Hindi languagec) Must have good physique &knowledge ofgeographical territories.d) Person having Public service Vehicle badge willbe prefered.e) Must have at least 3 years experience in drivinga Transport Vehicle(heavy) Must have goodknowledge to attend to minor repairs.a) Graduation in any facultyb) Shorthand speed of 100 w.p.m. in English &Marathi.c) Typing speed of 40 w.p.m. in Englishd) Typing speed of 30 w.p.m. in Marathie) Computer Knowledge is essential.0504Note :01. The Manpower requirement may fluctuate fromtime to time and relocation of Manpower wouldvary as per Administrative requirement.02. Monthly Minimum Wages Structure for 26 daysunder Bombay Shops & CommercialEstablishment as shown in Annexure III.115

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)ANNEXURE- IIMonthly Certificate of Compliance of Statutory Obligations by theContractorFrom: -........................................... W.C. No...........................................For the Month of.......................................................................1. Has the Attendance Muster Cum Wage Register of persons engagedduring the month, duly signed by the individual employees andcountersigned by the Representative of the Company?Yes / No2. No of man-days worked. (Verified with Attendance Muster Cum WageRegister)Yes / No3. Minimum Number of Persons employed on any working day during themonth (Verified with Attendance Muster Cum Wage register)Yes / No4. Have all employees been paid wages, as per earlier bills. SpecialAllowance and HRA at rates, not lesser than the minimum ratesprescribed by the Government under relevant enactments? (Verifiedwith Attendance Muster Cum Wage Register)Yes / No5. Have all the employees been extended coverage of PF /EPF/ESIS as perthe eligibility under PF Act?Yes / No6. Are appropriate deductions made towards Professional Tax and IncomeTax from the Salary Wages paid? (Verified with Attendance MusterCum Wage register)Yes / No7. Are all deductions effected from the Salary / Wages are as per provisionsof the Payment of Wages Act? (Verified with Attendance Muster Cum Wageregister)Yes / No8. Are following Registers required under provisions of various statutesmaintained up to date in the prescribed format, kept available the premisesof the Company for the Inspection of any Statutory Authority on demand.Yes / No116

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)a) Register of Persons Employedb) Muster Rollc) Register of Wagesd) Register of Deductione) Register of OTf) Register of Finesg) Register of Advances9. The licenses under the provisions of Contractor labour (R & A) Act hasbeen obtained / renewed and kept operative. The half yearly /yearly returns are submitted in time to the Authority under the Act.(Attach Xerox Copy)Yes / No(Signature of the Contractor)(Signature of Registrar)After verification of the above list117

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)Annexure IIIYashwantrao Chavan Academy of Development Administration, YASHADAMonthly Minimum Wages Structure for 26 days under (Bombay Shops & Commercial Establishment)Sr.No.ClassCategories1 Skilled Steno-grapher (Marathi/English), Driver, Clerk cum Typist/Course AssistantA) Minimum Wages for Zone No. ISr.No.Particulars Payment Timeline Terms and Conditions1 Basic Monthly2 Spl. Allowance (VDA) Monthly3 Total Minimum Wages(1+2)4 HRA 5%of Total MinimumWagesMonthlyMonthlyMinimum Wages shall be paid as perapplicable rates.On receipt of Notificationregarding revision in Basic Wages/SpecialAllowances (VDA) from the LabourDepartment, the revised rates will be madeapplicable with effect from the implementationdate and accordingly arrears if any will be paidfor the contract period. Minimum wages shallbe defined under in section (4) of TheMinimum Wages Act 1948.HRA : It is applicable only if establishment isengaging 50 or more workers on the basis ofBasic + DA .B) Statutory Compliances : In addition to the above, the following Statutory Compliances paymentshall be made by the Yashada subject to the Terms and Conditions mentioned aforesaid1 P.F. (13.61%)of Total Min. WagesMonthly2 ESI (4.75%)Monthlyof Total Minium Wages+ H.R.A.3 Leave with wages On Reimbursementbasis4 Bonus (Ex-gratiapayment) (8.33%)of Total MinimumWages5 Gratuity(Gratuity = MinimumWages/26X15 Days XNo. of year of service)Yearly (OnReimbursementbasis)Yearly (OnReimbursementbasis)If monthly minimum wages are less than Rs.6,500/- p.m. then liable for deduction of P.F.ESI is applicable if Total Emoluments are belowRs. 15000/- per monthAs per the Bombay Shops & Establishment Act1948 as per Section 35, 21 days leave isadmissible in a year and accumulate upto 42days.After completing one year continuous serviceand required qualifying service is minimum 30days.As per Payment of Gratuity Act 1972 applicableafter continuous five years of services.6 Labour Welfare Fund Six Monthly Applicable if more than five workers are workingin the establishment.118

YASHWANTRAO CHAVAN ACADEMY OF DEVELOPMENT ADMINISTRATION(YASHADA)7 Service Tax Monthly Service Tax will be paid as per the applicablerates and declared by the Central Govt. fromtime to time and in case of service providerwhose yearly income by way of providingservices is Rs. 10 Lacs and aboveNOTE :-On receipt of notification regarding revision in the rates of statutorycompliances from the respective authorities, the revised rates will be made applicablefrom the implementation date and accordingly arrears if any will be paid for thecontract period.119