HRMOIR Data Definitions version 1.5 - Public Sector Commission

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HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearSECTION II– TECHNICAL SUMMARYThis table provides technical information to enable entities to produce their HRMOIR report in therequired format. The following terms are used:Field – The number of the field.Field Size – The number of spaces the data can fill up in each record or employee’s line.Column (Start) – The space reserved for the beginning of the field in a fixed length text file format line.Column (End) – The space reserved for the end of the field in a fixed length text file format line.Period – The period during which the data is captured, where:SS SnapshotCQ Current quarterFYTD Financial year to dateAlign – Indicates if the data is to be justified to the left or to the right in the space provided, where:L Align to the leftR Align to the rightTitle – The name of the field.Data Format – Character, Date, Decimal, Integer or NumericFatal Edits (High) – Upper boundary before system reports an error.Fatal Edits (Low) – Lower boundary before system reports an error.Invalid data – Status of the field that will cause the system to report an error.Warning Edits (High) – Upper boundary before system reports a warning.Warning Edits (Low) –Lower boundary before system reports a warning.Remarks – Indicates whether or not data is required in this field.76
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearTechnical Summary* Conditions listed in the Invalid column are the key conditions which will cause data to be invalidated byWACA. For full details of conditions, please see the Remarks/Validation notes for each field in Section 1.Field Field Column Period Align Title Data format Fatal Edits Invalid* Warning EditsSize Start End High Low High Low1 ENTITY INFORMATION1.1 3 1 3 SS L Division Identifier Character (3)1.2 3 4 6 SS L Department Identifier Integer (3) Blank. Nonlistedcode.1.3 3 7 9 SS L Entity Unit Identifier Integer (3) Blank. Nonlistedcode.5 10 14 Spare Field for FutureUse2 MOVEMENTS2.1 4 15 18 SS L Financial Year Date (4) GreaterthancurrentyearLess than(currentyear – 1)Blank. Invaliddate.2.2 1 19 19 SS L Financial Quarter Character (1) Blank. Nonlistedcode.2.3 8 20 27 SS L Date ofCommencement inthe StateGovernmentWorkforceDate (8) Greaterthancommencementinentity(Date ofBirth + 12)Blank. Futuredate. Invaliddate.2.4 8 28 35 SS L Date ofCommencement inthe EntityDate (8)FuturedateBeforecommencementinstategovernmentworkforceBlank. Futuredate. Invaliddate.2.5 3 36 38 CQ L Mode ofCommencementCharacter (3)Blank. Nonlistedcode.2.6 3 39 41 CQ L Reason for Separation Character (3) Blank. Nonlistedcode.2.7 8 42 49 CQ L Date of Separation Date (8) Blank when2.6 is notequal toM00. Futuredate. Invaliddate.2.8 2 50 51 Pay period number Numeric (2) >27
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GOVERNMENT OFWESTERN AUSTRALIAHuman
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HRMOIR Data Definitions version 1.5 - Public Sector Commission

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