HRMOIR Data Definitions version 1.5 - Public Sector Commission

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HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearRemarks/Validation:For an hourly base rate:Hourly base rate x number of hours in 12‐month period (1950 for 37.5 hourweek, 1976 for 38 hour week, 2080 for 40 hour week)orhourly base rate x weekly award hrs x 313/6The value calculated must be rounded to the nearest dollar. Do not use decimalplaces.Data will not be accepted by WACA if:• The field is left blank.• An employee’s equivalent annual base wage or salary is less than $10,000 orgreater than $1,000,000.WACA will accept the data but issue a warning if:• An employee’s equivalent annual base wage or salary is less than $12,000 orgreater than $250,000.5. SalaryDetailsImportant Note:If an employee is part‐time, the equivalent annual base wage or salary recorded iswhat the employee would receive if they worked on a full‐time basis.If an employee is temporarily assigned to a higher position at the collection date,provide the equivalent annual base wage or salary for the higher duties position.If Field 4.4 – Employee Status – is S (separated) at the collection date, provide theequivalent annual base wage or salary at the date of separation.For employees on a deferred leave or purchased leave arrangement, provide theequivalent annual base wage or salary as if the employee was not on deferred orpurchased leave.Field size:Data format:Period:Up to 7 numeric characters may be usedIntegerSnapshot of the last fortnight pay period in the census quarter52
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial Year6. Financial Year to Date (FYTD) Employment Data6. Financial Year to Date (FYTD) Employment DataField 6.1 – FYTD Ordinary Time Hours (Paid For)Description:Codes/Calculation:This refers to the employee’s award, standard or agreed hours of work paid atordinary rate over the current financial year.Include:• Standby time that is part of standard hours of work.• ALL paid leave taken since the start of the financial year.Exclude:• Overtime hours.• Hours associated with leave payments on termination.Remarks/Validation:Number of ordinary hours paid for rounded to the nearest hour. Do not use decimalplaces.Field 6.1 is different from Field 4.11 ‐ Ordinary Time Hours Paid (Fortnight Period) ‐ asit reflects the cumulative hours worked from the start of the current financial year upto the census collection date (the last fortnightly pay period in the census quarter).6. FYTD EmploymentDataData will not be accepted by WACA if:• The field is left blank.• An employee’s FYTD ordinary time hours paid for is less than 0.Field size: Up to 4 numeric characters may be usedData format: IntegerPeriod: FYTD: from the day after the last pay day prior to June 30to the last fortnightly pay period in the current census quarter* Please note that the HRMOIR financial year commences after the last pay day in June. See definition of Financial Year toDate in glossary.53
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HRMOIR Data Definitions version 1.5 - Public Sector Commission

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