HRMOIR Data Definitions version 1.5 - Public Sector Commission

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HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearTier 3 management:• Is responsible to Tier 2 Management.• Formulates policies and/or plans for their area of control and manages abudget and/or employees/resources.• Is the interface between Tier 2 management and lower level managers.• Does not include professional and graduate staff, e.g. engineers, medicalpractitioners, accountants, etc. unless they have a primary managementfunction.Remarks/Validation:A valid code must be used. Data will not be accepted by WACA if:4. EmploymentData• The field is left blank.• Any character is used other than the codes shown above.If the management tier employee is on leave, he/she should be coded as a 9 and theoccupant acting in the position should then be coded to the relevant managementtier.However, if the management tier employee is on leave for the entire snapshot and theposition remains vacant, the management tier employee on leave should not bechanged. (Note: this is an instructional change from previous Data Definitions)Most organisations will have only one person in Tier 1 management (CEO). For Tier 2and Tier 3, include only people with management responsibilities. In someorganisations there may be no people in the lower or middle management tiers.NOTE: Employees on higher duties during the snapshot period should be coded to thehigher duties position.Field size:Data format:Period:Must use 1 numeric characterIntegerSnapshot of the last fortnight pay period in the census quarter46
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearField 4.11 – Ordinary Time Hours Paid (Fortnight Period)Description:This refers to ordinary time hours paid that were worked in the fortnight snapshot.Include:• Standard fortnight hours for employees paid.• Ordinary time leave hours paid relating to the snapshot.Exclude:• Overtime and flexi‐time hours paid.• Standby and on‐call hours paid.• Hours paid in advance.• Hours paid not related to the snapshot, i.e. retrospective payments.• Any unpaid hours.4. EmploymentDataCodes/Calculation:Remarks/Validation:Number of hours expressed up to two decimal places.For example: 75 hours = 75 or 75.0 or 75.0042 hrs 30 mins = 42.5 or 42.50If an employee has no ordinary time hours paid for during the snapshot, please enter0 (or 0.00) in this field.Data will not be accepted by WACA if:• The field is left blank.• More than 110 ordinary time hours are paid for in the fortnight snapshot.• Negative hours are paid for in the fortnight snapshot.• Data is submitted to more than 2 decimal places.WACA will accept data but issue a warning if:• More than twice the Standard Weekly Award Hours (see Field 4.12) are paidfor in the fortnight snapshot.• More than 90 but less than or equal to 110 ordinary time hours are paid for inthe fortnight snapshot.• Less than 15, but more than 0 ordinary time hours are paid for in the fortnightsnapshot.47
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HRMOIR Data Definitions version 1.5 - Public Sector Commission

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