HRMOIR Data Definitions version 1.5 - Public Sector Commission

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HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearField 4.9 – SES FlagDescription:Codes/Calculation:Indicates whether employees are members of the Senior Executive Service (SES) underSections 53 and 56 of the Public Sector Management Act.4. EmploymentDataPlease use the following codes:Y YesN NoRemarks/Validation:A valid code must be used. Data will not be accepted by WACA if:• The field is left blank.• Any character is used other than the codes shown above.NOTE: An officer may be appointed as a member of the Senior Executive Service inaccordance with section 53 of the Public Sector Management Act (1994). The positionwill be higher than the PSGOGA Level 8 (however, not all employees above Level 8 areSES members) and the officer will have an SES contract for up to five years – a copy ofthe contract is likely to be on their personnel file and another copy must be sent tothe Public Sector Commission.The SES status is attached to the employee, not the position. Non‐SES officers acting inpositions substantively held by SES officers do not automatically become SES officers.Field size:Data format:Period:Must use 1 characterCharacterSnapshot of the last fortnight pay period in the census quarter44
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearField 4.10 – Management Tier IDDescription:Codes/Calculation:This measures the managerial responsibility in an organisation according to the topthree tiers in the organisational management structure. It is linked to decision‐makingresponsibility rather than salary.Please use the following codes:1 Management Tier 1 (CEO)2 Management Tier 2 (managers reporting to CEO)3 Management Tier 3 (managers reporting to Tier 2 management)9 All other staff4. EmploymentDataThe definitions recognise that a range of possible management structures exist,depending on the nature of the business conducted by the entity, its size andgeographical and corporate structure. While all entities will have Management Tier 1,some smaller organisations or those with flatter structures may have only twomanagement tiers. Trainee managers or employees who have only a supervisory roleshould not be included in the top three tiers.Tier 1 management:• Directs and is responsible for the organisation and its development as awhole.• Has ultimate control of, and responsibility for, the upper layers ofmanagement.• Typical titles include CEO, Commissioner, Director General, General Manager,or Executive Director.Tier 2 management:• Directly below the top level of the hierarchy.• Assists Tier 1 management by implementing organisational plans.• Is directly responsible for leading and directing the work of other managers offunctional departments below them.• May be responsible for managing professional and specialist employees.• Does not include professional and graduate staff, e.g. engineers, medicalpractitioners, accountants, etc. unless they have a primary managementfunction.45
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HRMOIR Data Definitions version 1.5 - Public Sector Commission

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