HRMOIR Data Definitions version 1.5 - Public Sector Commission
HRMOIR Data Definitions version 1.5 - Public Sector Commission HRMOIR Data Definitions version 1.5 - Public Sector Commission
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearField 4.3 – Employee ClassificationDescription:Codes/Calculation:This refers to the classification code within the employee’s Award or Agreement.4. EmploymentDataRemarks/Validation:Refer to the list of commonly used codes in Appendix 5. Please contact the StateAdministrator if any of your entity’s classification codes are not listed.Data will not be accepted by WACA if:• The field is left blank.• Any code is used other than a valid Award or Agreement code as shown inAppendix 5 or the website above.NOTE:Any employees whose classification, salary, allowances and other conditions isdetermined by the Salaries and Allowances Tribunal should be coded as SALA. For afull list of these employee’s positions, go to the Salaries and Allowances Tribunal:special Division and Prescribed Office Holders website.Field size:Data format:Period:Up to 10 characters may be usedCharacterSnapshot of the last fortnight pay period in the census quarter38
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearField 4.4 – Employee StatusDescription:This refers to the current status of the employee.Codes/Calculation:Please use the following codes:ALPUSActive (not on extended leave)Long service leaveAbsent on extended paid leave (not long service leave)Absent on extended unpaid leaveSeparated4. EmploymentDataRemarks/Validation:Extended leave is defined as leave longer than eight weeks (56 calendar days).Leave taken as long service leave regardless of length should be recorded as L and notas P.The status of the employee at the collection date (last pay period in the snapshotperiod) should be recorded. Where the employee has more than one status during thesnapshot period, the status at the end of the snapshot period should be chosen.Data will not be accepted by WACA if:• The field is left blank.• Any character is used other than the codes shown above.• Code S is used and the separation reason in Field 2.6 (Reason for Separation)is not shown as S.• Codes A, P, U and L are used, and code S is shown in Field 2.6 (Reason forSeparation).Field size:Data format:Period:Must use 1 characterCharacterSnapshot of the last fortnight pay period in the census quarter39
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HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (<strong>HRMOIR</strong>)2012/13 Financial YearField 4.3 – Employee ClassificationDescription:Codes/Calculation:This refers to the classification code within the employee’s Award or Agreement.4. Employment<strong>Data</strong>Remarks/Validation:Refer to the list of commonly used codes in Appendix 5. Please contact the StateAdministrator if any of your entity’s classification codes are not listed.<strong>Data</strong> will not be accepted by WACA if:• The field is left blank.• Any code is used other than a valid Award or Agreement code as shown inAppendix 5 or the website above.NOTE:Any employees whose classification, salary, allowances and other conditions isdetermined by the Salaries and Allowances Tribunal should be coded as SALA. For afull list of these employee’s positions, go to the Salaries and Allowances Tribunal:special Division and Prescribed Office Holders website.Field size:<strong>Data</strong> format:Period:Up to 10 characters may be usedCharacterSnapshot of the last fortnight pay period in the census quarter38
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