HRMOIR Data Definitions version 1.5 - Public Sector Commission
HRMOIR Data Definitions version 1.5 - Public Sector Commission HRMOIR Data Definitions version 1.5 - Public Sector Commission
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearField 3.3 – Job NumberDescription:3. DemographicInformationCodes/Calculation:Identifier for employees with multiple jobs/positions.Entities may only use numbers.Employees with only one job/position must be coded as “1”.Employees with two jobs/positions must have their one record coded as “1” and thesecond record coded as “2”.Employees with three jobs/positions must have their one record coded as “1”, thesecond record coded as “2” and the third record as “3”.Remarks/Validation:Data will not be accepted by WACA if:• the field is left blank; or• records with the same Employee Identifier (Field 3.2) have the same JobNumber (this field).If an employee holds or has held more than one job/position in the entity, theemployee must be assigned a different Job Number (e.g. 1, 2 etc.) for eachjob/position.Field size:Data format:Period:Must use 1 numeric characterIntegerFinancial Year to Date24
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearField 3.4 – Date of BirthDescription:Codes/Calculation:The employee’s date of birth.YYYYMMDD where:3. DemographicInformationRemarks/Validation:YYYY = Year MM = Month DD = DayIf the date of birth is unknown, the entity may use 19000101. However, anexplanation must be provided to the State Administrator.Data will not be accepted by WACA if:• The field is left blank.• An employee is 95 years of age or greater, or 12 years of age or less.• Data is not submitted in the prescribed format shown above. Note thatseparators such as “/” must not be used.WACA will accept data but issue a warning if:• An employee is 70 years of age or older but less than 95 years of age.• An employee is 16 years of age or younger but older than 12 years of age.If you are confident that the warning issued by WACA refers to data that is correct,you need not do anything further and the data will be accepted. The StateAdministrator will contact you if the data needs further analysis.Field size:Data format:Period:Must use 8 charactersDateFinancial Year to Date25
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HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (<strong>HRMOIR</strong>)2012/13 Financial YearField 3.4 – Date of BirthDescription:Codes/Calculation:The employee’s date of birth.YYYYMMDD where:3. DemographicInformationRemarks/Validation:YYYY = Year MM = Month DD = DayIf the date of birth is unknown, the entity may use 19000101. However, anexplanation must be provided to the State Administrator.<strong>Data</strong> will not be accepted by WACA if:• The field is left blank.• An employee is 95 years of age or greater, or 12 years of age or less.• <strong>Data</strong> is not submitted in the prescribed format shown above. Note thatseparators such as “/” must not be used.WACA will accept data but issue a warning if:• An employee is 70 years of age or older but less than 95 years of age.• An employee is 16 years of age or younger but older than 12 years of age.If you are confident that the warning issued by WACA refers to data that is correct,you need not do anything further and the data will be accepted. The StateAdministrator will contact you if the data needs further analysis.Field size:<strong>Data</strong> format:Period:Must use 8 charactersDateFinancial Year to Date25
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