HRMOIR Data Definitions version 1.5 - Public Sector Commission

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HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial Year3. Demographic Information3. Demographic InformationField 3.1 – WA Government Number (WAGN)3. DemographicInformationDescription:The WAGN is an eight digit number that will be allocated to all WA Governmentemployees. WAGN will remain with the employee for their entire career regardless ofmovements within or out of the sector. It will provide a unique identifier for WAGovernment employees and fully implemented it will span the whole governmentsector.Codes/Calculation:Remarks/Validation:The WAGN will be assigned by a central state government entity (currently Office ofthe Shared Services). Further advise will be provided.Data will not be accepted by WACA if:• the field is left blank; or• records with the same WAGN has different Date of Birth (Field 3.4) and Sex(Field 3.5).If an employee holds or has held more than one job/position in the entity, theemployee must still report the same WAGN for the employee.Field size:Data format:Period:Must use 8 charactersCharacterFinancial Year to Date22
HUMAN RESOURCE MINIMUM OBLIGATORY INFORMATION REQUIREMENTS (HRMOIR)2012/13 Financial YearField 3.2 – Employee IdentifierDescription:Codes/Calculation:Unique code assigned by entities to each employee within the entity.Entities may use a combination of characters and/or numbers.3. DemographicInformationRemarks/Validation:Data will not be accepted by WACA if:• the field is left blank.WACA will accept data but issue a warning if:• more than one employee has the same Employee Identifier.If an employee holds or has held more than one position in the entity during thecensus period, the employee should retain the same Employee Identifier but have adifferent Job number (Field 3.3) for each position.Employees should not be personally identifiable by their employee identifier (i.e. donot use names). A Western Australian Government Number (WAGN) (see Page 9) maybe used as an Employee Identifier.Field size:Data format:Period:Up to 15 characters may be usedCharacterFinancial Year to Date23
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HRMOIR Data Definitions version 1.5 - Public Sector Commission

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