Fife Multi-Agency Adult Protection Guidance - Home Page

7 Recording7.1 GeneralAll adult protection concerns must be recorded accurately, comprehensivelyand be evidence based.This is a legal requirement which demonstrates accountability to linemanagers and the employing organisation when reporting or making decisionsabout adults at risk of harm. Accurate recording assists in understanding whya particular decision was taken and• demonstrates accountability• safeguards against allegations• evidences good practice• forms the basis of any risk assessment and adult protection plan• provides the means to monitor, review and evaluate services to protectadults at risk and identify gaps in service delivery• provides records which may be needed in court.In addition, recording also allows a clear description of what measures mayhave been necessary to protect an adult at risk of harm and who wasresponsible for such measures. Recording also provides an opportunity todemonstrate that the principles of the 2007 Act have been taken into account,for example having regard to the views of the adult and relevant others, thatthe intervention benefits the adult, is the least restrictive option, and thatparticipation of the adult has been central to any decisions.7.2 Social work recording of adult protection activity on SWIFTAll adult protection cause for concern reports received by the social workcontact centre must be recorded on the contacts tab as “Adult Protection”contact reason on the social work SWIFT data base. Contact centre staff willthen create the client, if not already known to the social work service. All adultprotection cause for concern reports, including those clients already known tothe social work service must be recorded on the contacts tab as“Adult Protection”.Following initial screening, if further investigation is required, the contactoutcome should be changed to “Adult Protection Investigation”If the client is not known the contact outcome should first be recorded as“Progress to Referral”, then the referral outcome recorded as“Adult Protection Investigation”.43