What are Student Records? - Office of the Provost and Executive ...

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Student Direct AccessThe University of South Florida wishes to provide open access to students, with as fewrestrictions and regulations as possible. Students are afforded direct access to much of their datastored in the student information system. This access is provided so that students have greaterflexibility and control over their interactions with the University.All direct access afforded to students shall be provided through secure means using theappropriate authentication and encryption mechanisms for the delivery medium. Prior to directaccess to student information system students are required to read and acknowledge theiracceptance of the following Terms of Usage statement:Terms of UsageYou are entering a secure information area. Unless otherwise noted, any information youenter or change will be effective immediately. You are responsible for any changes madeusing your ID.Your PIN is your "password" to access the system and your records and information.Please do not share your ID or PIN with others. While you have a right to inspect andreview your records, other individuals do not without your consent. The State of Floridahas felony laws against unauthorized use, including accessing another user's account.Civil penalties can include imprisonment of up to fifteen years and fines. The universitymay also impose administrative penalties or sanctions against those who are found tohave violated the law.The University of South Florida wishes to provide open access to students, with as fewrestrictions and regulations. The Office of the Registrar has been delegated theresponsibility for assuring that information about students is released only to individualsthat have legally authorized access. Therefore to protect the security and confidentialityof your records and information, the Registrar's Office has implemented a securityprocedure to periodically expire your PIN/password. When this occurs, OASIS willprompt you to declare a new PIN. As a means of further protecting your own records, werecommend that you change your PIN often.Usage Certification Statement:For the protection and security of my records as well as those of other students,I WILL NOT:1. Access another user's account or misrepresent my identity.2. Allow another person to access my account or share my password.3. Intentionally disrupt the legitimate use of computing facilities by other people.
Student Security: ID & PINStudent direct access to records and registration services via Internet and telephone voiceresponse systems requires a nine-digit Student ID (Social Security Number) and a six-digitPersonal Identification Number (PIN). The student information system automatically sets all newPIN records to expire ninety (90) days after they are declared. This encourages students tofrequently change their PIN to lessen their exposure to someone gaining unauthorized access totheir records.The first time records are accessed through either method, the student is prompted to enterhis/her date of birth as well as declare a six-digit PIN of choice. The first time a student accessestheir records through the Internet, s/he is also asked to declare a “Security Question” and itsanswer. This alternate form of authentication can be used if the student has forgotten the numericPIN.Five (5) failed attempts to access the same student account will result in the PIN being disabled.When the PIN record is disabled, all future attempts to access the account are denied. The Officeof the Registrar re-enables PIN records the next business day. If the student requires accessbefore the PIN is automatically re-enabled, he/she must provide a written request or visit theOffice of the Registrar in person and present an acceptable form of picture identification.When students forget their PIN, they are required to submit a request to the University Registrareither in writing or in person with an acceptable form of picture identification. Unless otherwiserequested by the student, the PIN is reset to a value based on the student birth date and preexpired.The next time the student accesses their account they are required to declare a new PIN.PIN records maintained by the University Registrar in the student information system are used inother University systems such as FACTS.org, TRAX, and the Blackboard Portal system.Administrators of these ancillary systems are required to restrict access to PIN records and onlyuse them for the purpose of allowing students to authenticate to their systems.Aside from Student ID/PIN security, other checks are employed to ensure a secure connection aswell as to prevent unauthorized access to an individual student’s records. Internet connections tostudent records are monitored for inactivity. After five minutes of inactivity the session is timedout.Any subsequent transaction submitted through the connection requires re-authenticationbefore being processed.
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Page 6 and 7: Where Are USF Student Records?AndWh
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Page 18 and 19: 6. Review our use of social securit
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Page 24 and 25: Visitor GuidelinesWith the exceptio
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