2012-2013 Budget - City of Saginaw MI
2012-2013 Budget - City of Saginaw MI 2012-2013 Budget - City of Saginaw MI
Office of Employee ServicesDennis Jordan, DirectorMissionThe mission of the Office of Employee Services is to provide supporting services to City employees so that they cansuccessfully provide services to the citizens of Saginaw, Michigan. This office provides services focused on recruitment,retention, benefits, and labor relations. In addition, Employee Services also facilitates ongoing employee development,which promotes diversity and equitable treatment of others.Performance Objectives1. Recruit and hire highly qualified job candidates for the City of Saginaw.2. To promote a safe, civil, and equitable work environment through collaborative efforts with labor organizations.3. Provide cost effective benefit programs to assist with recruitment and retention efforts for the City of Saginaw inaccordance with Collective Bargaining Agreements, state statutes and federal law.Divisions’ w/Summary of ServicesThe Office of Employee Services for the City of Saginaw operates through three divisions:Employee Services – (summary of services)Employee Services Division manages the city-wide recruitment process, maintains employee compensation and benefitsfiles, provides labor and employee relations assistance and holds health and safety training for staff. This divisionspecifically, conducts employee onboarding orientation, manages the open enrollment process for employee benefits,processes city employee retirement requests, and evaluates wage and benefit increase and/or limits.Key Performance Indicator FY 2012GoalPercentage of positions filled with highly qualifiedcandidates within 75 business days of theannouncement closing75%FY 2012ActualNo DataProvidedFY 2013TargetFY 2014Projection80% 85%Process all enrollment changes within 30 businessdays of notification from employee 90% 90% 95% 100%Explanation of variances:The key performance indicator for “Percentage of positions filled with highly qualified candidates within 75 businessdays of the announcement closing” was not achieved in FY 2012. The Office of Employee Services filled over 50 jobs inFY 2012. The data required is not a part of the tracking system. This office began to track the measure manually;however, due to the time constraints of the staff was unable to continue the monthly record. The Office of EmployeeServices will begin tracking this data in FY 2013.398
Workers Compensation – (summary of services)The Workers Compensation Division provides supporting and administrative services that encourage a safe and healthywork environment for all City of Saginaw employees. These services include processing and monitoring workerscompensation claims, coordinating bi-weekly payments, scheduling post-injury examinations, filing state and federalcompliance reports, and managing litigation claims collaboratively with outside legal counsel.Key Performance Indicator FY 2012GoalFY 2012ActualFY 2013TargetFY 2014ProjectionSubmit all Workers Compensation claims w/in 24hours of receiving the completed paperwork 85% 90% 95% 100%Police and Fire Pension – (summary of services)The Police and Fire Pension Division provides supporting and administrative services that assist the Police and FirePension Board in carrying out their fiduciary responsibilities. These services include providing agendas and minutes topension board members, coordinating independent medical evaluations, and processing retirement calculations for policeand fire retirees.Key Performance Indicator FY 2012GoalFY 2012ActualFY 2013TargetFY 2014ProjectionPercentage of times agenda materials and meetingminutes are provided at least two days prior to the dateof the upcoming meeting50% 92% 95% 100%Complete the annual pension valuation reports withinsix months of the fiscal year endingNo DataAvailableNew KPI Compliance ComplianceExplanation of variances:The key performance indicator to “Complete the annual pension valuation reports within six months of the fiscalyear ending” reflects to be data not reported FY 2012. This is a new measure beginning with FY 2013, no baseline dataavailable.399
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- Page 423 and 424: City AttorneyAndre Borrello, City A
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- Page 451 and 452: COMMUNITY HIGHLIGHTSSaginaw Art Mus
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Workers Compensation – (summary <strong>of</strong> services)The Workers Compensation Division provides supporting and administrative services that encourage a safe and healthywork environment for all <strong>City</strong> <strong>of</strong> <strong>Saginaw</strong> employees. These services include processing and monitoring workerscompensation claims, coordinating bi-weekly payments, scheduling post-injury examinations, filing state and federalcompliance reports, and managing litigation claims collaboratively with outside legal counsel.Key Performance Indicator FY <strong>2012</strong>GoalFY <strong>2012</strong>ActualFY <strong>2013</strong>TargetFY 2014ProjectionSubmit all Workers Compensation claims w/in 24hours <strong>of</strong> receiving the completed paperwork 85% 90% 95% 100%Police and Fire Pension – (summary <strong>of</strong> services)The Police and Fire Pension Division provides supporting and administrative services that assist the Police and FirePension Board in carrying out their fiduciary responsibilities. These services include providing agendas and minutes topension board members, coordinating independent medical evaluations, and processing retirement calculations for policeand fire retirees.Key Performance Indicator FY <strong>2012</strong>GoalFY <strong>2012</strong>ActualFY <strong>2013</strong>TargetFY 2014ProjectionPercentage <strong>of</strong> times agenda materials and meetingminutes are provided at least two days prior to the date<strong>of</strong> the upcoming meeting50% 92% 95% 100%Complete the annual pension valuation reports withinsix months <strong>of</strong> the fiscal year endingNo DataAvailableNew KPI Compliance ComplianceExplanation <strong>of</strong> variances:The key performance indicator to “Complete the annual pension valuation reports within six months <strong>of</strong> the fiscalyear ending” reflects to be data not reported FY <strong>2012</strong>. This is a new measure beginning with FY <strong>2013</strong>, no baseline dataavailable.399
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