2012-2013 Budget - City of Saginaw MI

Radio Operation Fund, and the Motor PoolOperation Fund. All Enterprise Funds are ownedand operated by the City; therefore, all revenues godirectly for those operations.The Offices of General Government anddepartments listed below are part of the GeneralFund with the exception of Special Revenue,Enterprise, Internal Service, and Fiduciary Funds.Further discussions regarding these departments willinvolve the roles of management and supervisorypersonnel.General Government encompasses five offices,which include separate offices for elected officials.The City Council Office is made up of nine at-largeelected members headed by the Mayor. TheExecutive Assistant to the City Manager/PublicInformation Officer provides technical andadministrative support to City Council. TheAdministrative Support Clerk assists the ExecutiveAssistant to the City Manager/Public InformationOfficer with all related responsibilities.The Office of the City Manager is the administrativeoffice for all administrative activities. The CityManager, who is appointed by City Council, is thehighest-ranking official. City Manager Officepersonnel include an Assistant to the CityManager/Budget Administrator, anAdministrative/Budget Analyst, an ExecutiveAssistant to the City Manager/Public InformationOfficer, and an Administrative Support Clerk. Bothadministrative staff individuals conduct the day-todaybusiness for the office. The responsibilities ofthe City Manager are the supervision andcoordination of the City administration inimplementing policies formulated by the CityCouncil; preserving the health, safety, and generalwelfare of persons and property within the City ofSaginaw; and enforcing the City Charter, CityOrdinances, and applicable State and Federal Laws.Likewise, the primary responsibilities of this officeare preparation of Council agendas; providinginformational material and staff support to Councilmembers; providing information to the generalpublic; submitting an annual recommended budgetto the City Council; monitoring, evaluating, andfacilitating the City’s CitiStat and PerformanceManagement programs; performing alladministrative functions necessary for the operationof City government programs and services; andidentifying and securing outside funding resourcesfor City programs and projectsAn Employee Services Director heads the EmployeeServices Office. This individual manages the Cityhuman resource operation, which includesmaintenance of personnel records, recruitment forvacant positions, labor administration andnegotiation of collective bargaining contracts, equalemployment opportunity, workers compensation,health and safety, and administering the City’sbenefit programs. There are five employees in thisoffice – Director, Assistant Director, EmployeeBenefits Coordinator, Administrative Assistant, andan Employee Services Support Staff. All individualsare considered non-union management.The City Clerk’s Office is headed by the City Clerk,who serves the City Council by recording andindexing minutes of Council meetings and handlingcorrespondence needed as a result of official Councilaction. The office updates codes and ordinances,maintains a legislative history of code changes, andindexes and files all legal documents pertaining tocity business. The City Clerk serves as Clerk of theCivil Service Commission, operates the Chartermandated Bureau of Public Information andComplaints, and oversees the operation of the CityHall mail service, printing and office suppliessections. The office also administers city licensingfunctions and publishes all legal notices, unlessotherwise provided.The City Clerk’s Office also functions as theElection Office. The City Clerk, along with theDeputy City Clerk and other supporting staff is alsoresponsible for ballot preparation, issuance of absentvoter ballots, delivery and set up of votingequipment, training of election board workers inproper election procedures, the processing of ballots14