2012-2013 Budget - City of Saginaw MI

CITY OF SAGINAWORGANIZATIONAL STRUCTUREThe City of Saginaw operates under the Council-Manager form of government. Nine Councilmembers are elected on a non-partisan, at-large basisfor four-year, overlapping terms. The Mayor iselected from the Council by the Council at the firstmeeting after each election, for a two-year term.The City Council appoints the City Manager who inturn appoints all City employees and DepartmentHeads. The City Manager, as the Chief ExecutiveOfficer, prepares and submits his/her budget to CityCouncil for review and approval. Organizationally,the City Manager provides the institutional focus forplanning, programming, and developing policy.The City Manager, as Chief Executive Officer, hasthe sole responsibility to select, direct, and overseehis Administration. As the head of theExecutive/Administrative Branch of government, theCity Manager is responsible for conveying CityCouncil instructions to department heads anddivision heads. With a top-down form ofmanagement, department heads and division headsare fully accountable for departmental operations.This includes overseeing supervisory linemanagement to assure the City’s goals and prioritiesare met.The formal organizational structure of the City iscomprised of the Offices of General Government,Departments of Fiscal Services, Community PublicSafety, Development, Public Services, Water andWastewater Treatment Services, and TechnicalServices. The largest organizational componentwithin a department is the division. The structuraldesign of the division is closely related to serviceoutput or function. Divisions provide separation ofduties within each department. With responsibilitiesdelegated at such a definitive level, many divisionscan be interpreted as local government programs,wherein the City places emphasis on the distributionof workloads to achieve a specific output. Toevaluate this output, the Office of Management andBudget staff has incorporated performancemeasurements into the approved budget document toanalyze and assess the effectiveness and efficiencyof service delivery. Meeting organizational goalsand objectives are the ultimate outcome eachdepartment is attempting to achieve.To account for departmental and office fiscaltransactions, the City utilizes the fund basis ofaccounting whereby all governmental activities areaccounted for through a series of distinct funds.These funds include reporting entities to controlresources and demonstrate compliance with variouslegal and budget constraints affecting government.The General Fund accounts for all resources nototherwise devoted to specific activities and financesmany of the basic municipal functions. Othergovernmental funds include Special Revenue,Enterprise, Internal Service, and Fiduciary Funds.The City also has several expendable Trust Funds.The budget is organized by fund and is furtheridentified by resource and appropriation details.Some departments combine the operations of morethan one fund. The Department of Developmentcombines General Fund operations with CommunityDevelopment Block Grant (CDBG) Fund Operationsas well as Tax Increment Financing Authority(TIFA) the Local Development Financing Authority(LDFA) and Brownfields. The Technical ServicesDepartment combines the General Fund’s SaginawGovernment Television (SGTV) Division with theInternal Service Fund’s Geographical InformationSystems and Information Services Funds.Additionally, the Department of Public Servicescombines General Fund Operations with SpecialRevenue Funds – Major and Local Streets, RubbishCollection, Clean Energy Coalition, AndersenEnrichment Center, and Boat Launch Funds,Enterprise Funds – Celebration Park, Sewer andWater Operations and Maintenance Funds, andInternal Service Funds – Public Works Building,13