Link to site visit report - Network for Earthquake Engineering ...

Summary of Findings1. Environmental, Health and Safety (EH&S)Risks• Lack of documentation of safety practices.• Corrective action - Site to develop checklist for monthly walk-throughs and keep on file. A copyof the developed checklist should be provided to NEEScomm by July 1, 2012.• The site has no formal procedure for signing liability waivers for outside users.• Corrective action - Develop and implement a procedure for signing of liability waivers (includingREU students).Recommendations• Have University of Illinois EH&S conduct annual Safety Evaluation with a formal report andreply.• Revise safety plan regarding fall protection height.• Evaluate student access to lab area during normal hours of operation.Best Practices• Lab access controlled by keycard after hours.• Load cell used for crane lifts.• Local fire department comes through every 6 months for a walk through.2. Facility Management, Equipment and Research Project SupportRisks5• Project progress and completion rate is unsatisfactory and project scheduling is not transparent.Schedule reporting is inaccurate.o Corrective action – Provide an updated schedule to NEEScomm by May 15, 2012(Completed). Develop a detailed plan to meet the schedule by June 1, 2012. Providebi-weekly schedule updates to NEEScomm every other Friday, starting June 1, 2012.• User survey results in the areas of project scheduling, staffing, and readiness are very low.• Corrective action - Develop a plan to address user survey results (including scheduling, staffing,and readiness issues) and provide the plan to NEEScomm by June 15, 2012.Recommendations• Develop formal succession plan for key personnel (identify primary responsibilities and how theywill be covered).• Review and update equipment and sensor information on NEEShub.• Develop a plan to complete hydraulic line upgrades.• Review and update NEES@UIUC website.Follow up Items• Provide updated utilization spreadsheet that matches actual schedule.• Provide a list of outstanding Krypton issues.• Provide a copy of Shore-Western maintenance contract (Complete).