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Area Reviews1. Environmental, Health and Safety (EH&S)GOAL: Comply with all university, government, and/or awardee required environmental, safety, andhealth standards, regulations, and monitoring requirements, including maintaining safety equipment andweb-posted safety plans that equipment site staff and users must follow. Users of the NEES mobile fieldequipment are responsible for obtaining permits required by the field site and for ensuring that theirproject complies with all environmental regulations at the test location.1.1 Safety PolicyThe NEES@UIUC Safety Policy includes notification, PPE requirements, and a corrective actionrequirement. It does not address regular inspections. It has been updated in the previous 12 months. It isposted on the website.1.2 Safety IncidentsNo incidents were recorded in the last 12 months. It is a concern that the lab is used as athoroughfare for students during the day. Though there have been no incidents. NEES@UIUC tries tomitigate safety risks during major operations such as the movement of specimens and LBCBs. Doors areblocked and access to the work area is controlled during these activities.1.3 Safety OfficerThe NEES@UIUC lab safety officer is Michael Johnson. The last official safety inspection wasconducted in 2008. The site responded to the 2008 report and corrective actions were implemented.However, no formal safety inspection has been conducted in the past 4 years. The site mentioned thatthey conduct monthly walk-throughs, but there is no documentation to support this claim.1.4 User Safety Training and PoliciesNEES@UIUC uses a training sign-off for all users and students. Records of this training arekept. There are no official training materials. All training is hands-on. Thus, the content of the trainingcould not be assessed. Additionally, while the site provided a university liability waiver, there is noformal process for users to sign these liability waivers.1.5 Environmental RegulationsThe site has an SPCC plan. All oils are secondarily contained. All MSDS’s are on file andavailable. The site has not had any environmental incidents in the last 12 months.1.6 Emergency PreparednessThe site follows university policies for emergency preparedness. Policies for emergencypreparedness are in the appendix of the NEES@UIUC safety manual.1.7 Physical SecurityAfter hours, access to the building is controlled by keycard access. It is a concern that the lab isused as a thoroughfare for students during the day. Though there have been no incidents.9
2. Facility Management, Equipment and Research Project Support2.1 Collaborative PartnershipsGOAL: Develop a productive working partnership with the NEES operations awardee and its partnerorganizations for all aspects of operations.The previous Site Manager, Greg Pluta, was the chair of the Site Manager Forum. The SiteManager, Michael Johnson, is a member of the Site Scheduling Subcommittee for Structural Sites.The Co-PI, Dan Kuchma, represents the site on the Equipment Site Forum. The site has worked withand provided advice to other sites and NEEScomm regarding the Krypton system. Tim Prunkard hasshared technical knowledge of rigging and set-up with NEES@Minnesota and Purdue.2.2 Accessibility as a Shared-Use FacilityGOAL: Operate as a shared-use facility that is available to researchers from other organizations forexperimentation on-site, in the field or through telepresence. This includes providing equipment,instrumentation, and sensors; data acquisition; local data storage; technician support; informationtechnology; space for specimen construction and demolition; and office space for visiting faculty andstudents.Excellent telepresence capabilities are available at the facility. For example, wireless headsets areused with Webex to provide flexibility to the site to move around the facility during testing whilecommunicating with remote researchers. Also, the site uses VGA broadcasting of test monitors duringtesting to provide remote researchers with real-time viewing of the test control and data. Web cameraswith remote control are also available.A list of sensors available to researchers was provided. However, the list available on NEEShub needsto be updated.The site funds a fulltime site manager and a fulltime IT manager. There is also funding for graduateand post-doc, graduate, and undergraduate calibration technicians. Finally, there are two FTE’sfunded from the central machine shop that are used for lifting and rigging. The user survey revealedresearcher concerns that there is not enough personnel available at the site to adequately meet projectneeds. Thus, there is a perception that there are not enough personnel available to adequately supportprojects. The number of person-months funded by the site increased from FY11 (64.4) to FY12(106.25).Space in the NEES studio is available for researchers when on-site. All testing equipment, dataacquisition, IT resources, are available. However, readiness of the equipment is a concern in thatdelays to projects have occurred as a result of control system programming issues.2.3 Equipment Site Annual GoalsGOAL: Work with the NEES operations awardee to develop annual equipment site goals, work plan,priorities, and budget in accordance with a work breakdown structure (WBS) and dictionary. Also tomaintain an Annualized Equipment Maintenance (AEM) budget for upgrade or replacement of minorequipment, instrumentation, computers, and sensors.10
Page 6 and 7: Summary of Findings1. Environmental
Page 9: • Collect diversity data for all
Page 13 and 14: 2.6 Cost AppropriationsGOAL: Assign
Page 15 and 16: 2.11 User SupportGOAL: Support user
Page 17 and 18: The University uses the Banner syst
Page 19 and 20: • The Site IT Manager appears to
Page 21: GOAL: Develop a productive working
Page 25 and 26: 2.7 Network Technology UpdateKrypto

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