request for proposal no. 1004-rehab - Nevada Department of ...

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A Request for Proposals process is different from an Invitation to Bid. The State expects vendorsto propose creative, competitive solutions to the agency's stated problem or need, as specifiedbelow. Vendors may take exception to any section of the RFP. Exceptions should be clearly statedin Attachment A (Certification of Indemnification and Compliance with Terms and Conditions ofRFP) and will be considered during the evaluation process. The State reserves the right to limitthe Scope of Work prior to award, if deemed in the best interest of the State NRS §333.350(1).1. OVERVIEW OF PROJECTThe State of Nevada, Department of Employment, Training and Rehabilitation, VocationalRehabilitation Division (VR) conducts client orientation that prospective client’s must attendprior to applying for services. Orientation identifies the available services, clears upmisconceptions that individuals may have about what Vocational Rehabilitation is all about,provides an overview of the process and provides the client with a clear idea of what the clientmay expect from the process. After completion of orientation, the individual may complete theapplication and schedule an intake appointment. The orientation is presented by staff membersat the various locations with the frequency relative to the amount of individuals seeking servicesthat access each location (see Orientation Schedule).For more than 15 years the Agency used an orientation video; however the video became sooutdated that it was no longer useful. This RFP is to provide for the selection process of avendor that will professionally develop an orientation DVD that will be used statewide toconduct orientations, provide information on-demand for individuals seeking information, andwill be available through the web.2. ACRONYMS/DEFINITIONSFor the purposes of this RFP, the following acronyms/definitions will be used:Awarded VendorDivisionEvaluationCommitteeMayNACNRSRFPThe organization/individual that is awarded and has an approved contract with theState of Nevada for the services identified in this RFP.Department Employment, Training and Rehabilitation, Rehabilitation DivisionAn independent committee comprised of a majority of State officers or employeesestablished to evaluate and score proposals submitted in response to the RFPpursuant to NRS §333.335.Indicates something that is not mandatory but permissible.Nevada Administrative CodeNevada Revised StatutesRequest for Proposal; a written statement which sets forth the requirements andspecifications of a contract to be awarded by competitive selection NRS§333.020(7).Shall/Must/WillIndicates a mandatory requirement. Failure to meet a mandatory requirement mayresult in the rejection of a proposal as non-responsive.ORIENTATION VIDEO PRODUCTION RFP No. 1004-REHAB Page 3
ShouldStateSubcontractorVendorIndicates something that is recommended but not mandatory. If the vendor failsto provide recommended information, the State may, at its sole option, ask thevendor to provide the information or evaluate the proposal without theinformation.The State of Nevada and any agency identified herein.Third party, not directly employed by the vendor, who will provide servicesidentified in this RFP. This does not include third parties who provide support orincidental services to the vendor.Organization/individual submitting a proposal in response to this RFP.3. SCOPE OF WORKThe State of Nevada, Department of Employment, Training and Rehabilitation, RehabilitationDivision is seeking proposals from qualified vendors for a contract to provide the production of aDVD for presentation to potential Vocational Rehabilitation clients for the purposes oforientation to the program. The contract will be administered by the Rehabilitation Division andwill commence upon final budgetary funding approval, anticipated to be June 21, 2012, and finalBoard of Examiner’s approval, anticipated to be October 9, 2012. The contract resulting fromthis RFP is anticipated to terminate no later than February 28, 2013. The State does notguarantee any minimum volume of service.Services will include, but are not limited to: Production of an eight (8) to ten (10) minute(estimated time) DVD for presentation to potential Vocational Rehabilitation clients. This DVDwould outline how the Rehabilitation Division can help clients and the processes/procedures theywould need to become a client reflecting a message of activity, energy and enthusiasm within theVocational Rehabilitation program. The video would be shot primarily at one location; however,a brief shooting is to take place at two separate work locations filming two separate individualclients in their job settings. It is important that the narrator be a person with a visible disabilityfor the audience to identify with within the video. Two (2) agency counselors will provideinformation regarding how to navigate through the Vocational Rehabilitation process. The DVDwill be required in Spanish, English with Closed Captions and with American Sign Language(ASL) on screen. A total of 55 copies will be required; 20 copies in English, 20 copies inSpanish and 15 with the Closed Captions and ASL on screen. The Rehabilitation Division willmaintain sole proprietary rights to the DVD and will reserve the right to make additional copiesif necessary. The vendor selected will work with the Department of Employment, Training andRehabilitation, Rehabilitation Division staff designated for this project and will be notified uponaward of the contract the name and contact information for the designated person/s.4. COMPANY BACKGROUND AND REFERENCES4.1 PRIMARY VENDOR INFORMATION4.1.1 Company ownership (sole proprietor, partnership, etc).ORIENTATION VIDEO PRODUCTION RFP No. 1004-REHAB Page 4
Page 3: TABLE OF CONTENTS1. OVERVIEW OF PRO
Page 7 and 8: 5. COSTresponsibility to ensure tha
Page 9 and 10: 1370 South Curry StreetCarson City,
Page 11 and 12: However, this does not negate any a
Page 13 and 14: 9.10 Proposals which appear unreali
Page 15 and 16: and clarifications to the awarded v
Page 17 and 18: Attachment ACERTIFICATION OF INDEMN
Page 19 and 20: Attachment BCONTRACT FORMThe follow
Page 21 and 22: 6. CONSIDERATION. The parties agree
Page 23 and 24: agent, or to otherwise create any l
Page 25 and 26: 17. COMPLIANCE WITH LEGAL OBLIGATIO
Page 27 and 28: IN WITNESS WHEREOF, the parties her
Page 29 and 30: activities performed by, or on beha
Page 31 and 32: Attachment CREFERENCE QUESTIONNAIRE
Page 33: 4. What is your level of satisfacti

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