ECA/Campus Networking/Financial bid To be sealed in Envelope-B

GOVT. ENGINEERING COLLEGE, AJMERTENDER DOCUMENTLAPTOPName of Item: - LAPTOPTender Cost :- Rs. 1000/-Estimated Value of Tender : - Rs. 18,00000/-Earnest Money : - Rs. 36,000/-Last Date of Sale & Receipt of Tender : - 20/09 /2013 Up to 12 :00 noonDate & Time of Opening Technical Bid :- 20/09/2013 at 12 :00 noonDate & Time of Opening Financial Bid : -20/09/2013 at 12 :00 noonName & Address of Bidder:-_____________________________________________________________________________

ECA/ LAPTOP /Technical bidTo be sealed in Envelope-AGOVT.ENGINEERING COLLEGE AJMERjktdh; vfHk;kaf=dh egkfo|ky; vtesj(AN AUTONOMOUS INSTITUTION OF GOVT. OF RAJASTHAN)NH-8,BarliyaCircle,Ajmer (Rajasthan) -305025Tel:+91-0145-267 1800 Fax:+91-0145-267 1801E-Mail:principal@ecajmer.ac.inWebsite: www.ecajmer.ac.inNo: GECAjmer / / 2013 /Date:To,M/s _____________________________________________________________________________________________________Notice Inviting Tender/QuotationsSealed Quotations/tender is invited from reputed suppliers for the Supply of LAPTOP Device forthis college as per the list enclosed by..................................... at……………..AM/PM.Terms and Conditions1. The Procurement will follow the two bid system(A) Technical Bid(B) Financial BidBoth bid must be sealed in separate envelopes and marked accordingly.2. Tender offer should be submitted as under in a thick strong cover properly sealed andsuperscripted- “QUOTATION FOR Supply of LAP TOP”Tender Notice No............................................Due on................................... at…………AM/PM.The main envelope will have two envelopes marked A-Technical Bid & B-Financial Bid Eachenvelope A & B must have documents as mentioned below.A. Envelope A should contain Technical Bid containing :(a) Required earnest money.(b) Original or Duly attested copy of sales tax/VAT clearance certificate(up to last quarter of dateof opening tender)(c) Duly attested copy of sales tax/VAT registration certificate.(d) Declaration regarding bonafide manufacturer/whole seller/sales distributor/ authorizeddealer/sole selling agent.(e) Envelope A must contain the full technical contents of item offered for supply along withleaflet/catalogue of the quoted items. In case the firm does not support its offer with adequatedocuments or only states "as per tender specifications", this will not be sufficient for theThe price quoted must include 3 years on site warrantee on LAPTOPSeal & signature of Bidder Page 2

ECA/ LAPTOP /Technical bidTo be sealed in Envelope-AGOVT.ENGINEERING COLLEGE AJMERjktdh; vfHk;kaf=dh egkfo|ky; vtesj(AN AUTONOMOUS INSTITUTION OF GOVT. OF RAJASTHAN)NH-8,BarliyaCircle,Ajmer (Rajasthan) -305025Tel:+91-0145-267 1800 Fax:+91-0145-267 1801E-Mail:principal@ecajmer.ac.inWebsite: www.ecajmer.ac.inpurpose and such offers may be rejected and the financial bid of such tenderers will not beopened in any case and the tender submitted by the firm will be treated as rejected.(f) Firm offering standard make must also submit copy of certificate frommanufacturer/distributor of being an authorized dealer or agent or distributor.(g) Original printed literature/leaflet/catalogue etc. which shows technical specifications of theitems quoted must be enclosed.PLEASE NOTE:This envelope must be super scribed with Envelope No. “A” (Technical Bid) TenderNo............................Without earnest money in proper form and documents as mentioned above your offer(Envelope B) will not be opened.B. Envelope B should contain Financial Bid containing:(a) This envelope must be super-scribed with Envelope No. "B" (Financial Bid) TenderNo....................... and properly sealed and signed.(b) The rates should be quoted in prescribed Performa in Indian National Rupee (INR) only.The same must be signed & sealed.(c) All commercial/trade terms and conditions should be mentioned clearly.3. Each page of terms and conditions of tender should be signed with seal by the bidder.4. Conditional tender will not be accepted.5. The name of manufacturer/MAKE MODEL of the item should be mentioned in the offerpositively. The word "OR EQUIVALENT" will not be accepted.7. The supply will be accepted only on working days during working hours.8. College will not be responsible for any postal delay.9. THE RATES QUOTED SHOULD BE F.O.R GEC, AJMER inclusive of all charges e.g. packing,forwarding local taxes, railway freight, transit insurance, for outside firms and free delivery atcollege stores in the case of local firms.10. The goods should be supplied and installed within 20 days.11. Incomplete tenders are liable to rejection, the undersigned reserves the right to reject andaccept any or all tenders in part or full without assigning any reason thereof.12. In case the due date is declared holiday, the tender will be received and opened on the nextworking day.13. Detailed specifications and "make-model" of each item should be clearly supported by theillustrated pamphlets/literature wherever necessary. Quotations without specifying the make& model and other specification may be rejected. The payment will be made after the goodsThe price quoted must include 3 years on site warrantee on LAPTOPSeal & signature of Bidder Page 3

ECA/ LAPTOP /Technical bidTo be sealed in Envelope-AGOVT.ENGINEERING COLLEGE AJMERjktdh; vfHk;kaf=dh egkfo|ky; vtesj(AN AUTONOMOUS INSTITUTION OF GOVT. OF RAJASTHAN)NH-8,BarliyaCircle,Ajmer (Rajasthan) -305025Tel:+91-0145-267 1800 Fax:+91-0145-267 1801E-Mail:principal@ecajmer.ac.inWebsite: www.ecajmer.ac.inhave been received, opened, checked, installed and found to be in order up to our entiresatisfaction. The accessories include/required in the equipment should also be clearlymentioned.14 Loss or damage in transit will be borne by the supplier. The supplier may, if he so desires getthe goods insured at his own cost or may include such charges as part of cost ofitem/equipment.15 The payment for the ordered items will be made after the articles have been received andfound in order. Normally payment shall be made through a crossed cheque within 30 days ofthe receipt, installation & testing etc. of all items.16 Your rates should be valid at least for six months from the last date of receipt ofquotations/tender.17 In case of any legal dispute arise, the area of jurisdiction shall be Ajmer only, (not elsewhere)for all legal proceedings for either of party-The college or contractor/supplier.18 The undersigned is not bound to accept the lowest tender and may reject any tender or anypart of the tender without assigning any reason thereof.19 The rates must be quoted items-wise in the Performa given partial tender will not beconsidered.20 The Quotations should preferably be sent duly typed.(a) The Penalty Clause is as under:-Should the tenderer fails to deliver the goods within the period specified in thetender/ purchase order. A Penalty equal to the percentage of the value of stores whichthe tenderer has failed to supply for period of delay as stated below shall be recoveredfrom the supplier:-i. Delay up to one week 1%ii. Delay exceeding one week but not exceeding two weeks 2%iii. Delay exceeding two week but not exceeding one month 3%iv. Delay exceeding one month 5% for each month and part there of subject tomaximum 10%The College authority reserves the right to allow an extension in supply time of goods at hisown discretion.(b) In case of failure to supply the goods within the prescribed time and in accordance with thespecifications given in the Quotations/Tenders, the college shall be free to cancel the orderand make purchase from the next higher tenderer or from the open market as the case maybe. In that case the loss sustained by the college, same shall be recover from the earnestThe price quoted must include 3 years on site warrantee on LAPTOPSeal & signature of Bidder Page 4

ECA/ LAPTOP /Technical bidTo be sealed in Envelope-AGOVT.ENGINEERING COLLEGE AJMERjktdh; vfHk;kaf=dh egkfo|ky; vtesj(AN AUTONOMOUS INSTITUTION OF GOVT. OF RAJASTHAN)NH-8,BarliyaCircle,Ajmer (Rajasthan) -305025Tel:+91-0145-267 1800 Fax:+91-0145-267 1801E-Mail:principal@ecajmer.ac.inWebsite: www.ecajmer.ac.inmoney/or any other pending claim of the supplier without prejudice to its general right toaffect recovery from the supplier.21 EARNEST MONEY: - Earnest money as mentioned in the NIT or tender document mustaccompany your tender in the form of Demand Draft in the name of Principal Govt.Engineering College Ajmer without which no tender shall be considered. Cheques are notaccepted as earnest money. No interest is payable on the earnest money.22 Prices quoted must include 3 years on site warrantee/AMC including recurring cost of all thesoftware subscription required.23 Successful bidder will have to furnish, performance security @ 5% of the equipment cost,valid for warrantee/AMC period (3 years) in the form of Bank Guarantee from anyNationalize Bank.24 ONLY ONE RATE SHOULD BE QUOTED, OTHERWISE YOUR TENDER WILL NOT BECONSIDERED AND WILL BE REJECTED.Equipments List with Details Specification, technical bid and financial bid Performa is enclosed.LAPTOP TECHNICAL BIDThe price quoted must include 3 years on site warrantee on LAPTOPSeal & signature of Bidder Page 5

ECA/ LAPTOP /Technical bidTo be sealed in Envelope-AGOVT.ENGINEERING COLLEGE AJMERjktdh; vfHk;kaf=dh egkfo|ky; vtesj(AN AUTONOMOUS INSTITUTION OF GOVT. OF RAJASTHAN)NH-8,BarliyaCircle,Ajmer (Rajasthan) -305025Tel:+91-0145-267 1800 Fax:+91-0145-267 1801E-Mail:principal@ecajmer.ac.inWebsite: www.ecajmer.ac.inNote: Following is the indicative list of minimum required for the LAPTOP of college. Brandsto be considered Dell/HP/LENOVO/SONY/TOSHIBA. Only these four brands will beconsidered for purchases. Venders are requested to quote for one or more of these brands only.Quantity: 15Remarks /S.No. Specification ComplianceDeviation1 CPU: Intel® Core i7 Third generation processor2 HDD: 750GB (5400 rpm) or above3 Memory: 8GB DDR3 SDRAM4 Optical Drive: DVD Super Multi Drive5Graphic Chip: Dedicated 2GB GraphicsNVIDIA/ATI/AMD or more6 Wireless: IEEE 802.11 a/b/g/n7 Bluetooth: Standard8 Motion Eye Cam: HD Web Cam (0.92 Mp) or higher9LCD: 13.3" (WXGA++:1600 x 900) or Higher (withtouch screen compulsorily)10 OS: Windows 8 Professional (64-bit) or Higher11 Memory Card Slot: MS Duo, SD card12 Battery: Min 4 Hrs or more backup13 Others: HDMI Out, USB 3.0, Gigabit Ethernet14Supplied Accessories: Adaptor, Battery , Laptop Bag,Optical mouse15 Laptop weight: should be less than 2kg.Note: if required vendor shall have to partition hard drive and reload software.The price quoted must include 3 years on site warrantee on LAPTOPSeal & signature of Bidder Page 6