MINUTES OF MEETING NO - The Township of Uxbridge

MINUTES OF MEETING NO. 8OFTHE COUNCIL OF THE TOWNSHIP OF UXBRIDGEMONDAY, MAY 13 TH , 2013COUNCIL CHAMBERSUXBRIDGE, ONTARIOPRESENT: DEPUTY MAYOR BEV NORTHEASTREGIONAL COUNCILLOR JACK BALLINGERCOUNCILLORSPAT MOLLOYPAT MIKUSEJACOB MANTLEGORDON HIGHETABSENT: MAYOR GERRI LYNN O’CONNOR(vacation)STAFF PRESENT: DIRECTOR OF LEGISLATIVESERVICES/CLERKDEPUTY CLERKMANAGER OF CULTUREAND RECREATIONCHIEF BUILDING OFFICIALPLANNING TECHNICIANCLERK’S ASSISTANTDEBBIE LEROUXPAUL SHIPWAYAMANDA FERRAROBRIAN PIGOZZOEMILIA GRUYTERSLAURA RUPPRECHTThe Seventh Regular Meeting of the Council of The Corporation of the Township ofUxbridge was called to order by Deputy Mayor Northeast at 9:30 a.m.I. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURETHEREOF.There was none.II.ANNOUNCEMENTSa) Councillor Molloy spoke to the success of the Uxbridge Rotary Club’s Libraryfundraiser at the Zephyr Public Library on Saturday, May 11 th , 2013.b) Councillor Mikuse advised that she attended the Building Business Forum at theMusic Hall on May 7 th , 2013 and remarked on the amount of businesses in thiscommunity.Councillor Mikuse also advised that it was McHappy Day on Wednesday, May 8 th ,2013 and thanked staff for their participation.Councillor Mikuse thanked those members of Council who participated in the Pretourof the upcoming Horse Lovers Tour in Uxbridge and Scugog.Councillor Mikuse advised that the Museum is hosting a Quilt Show which runsfrom May 10 th to 12 th , 2013 and May 17 th to 20 th , 2013.

COUNCIL 2MAY 13 TH , 2013NO. 8c) Councillor Ballinger advised that he attended the Region of Durham’s launch of afleet of 28 new buses on Friday, May 10 th , 2013. Councillor Ballinger explainedthat the fully accessible buses will run along Highway 2.d) Councillor Mantle spoke to the success of the Third Annual Prayer Breakfast onWednesday, May 8 th , 2013 at Mill Run Golf and Country Club and thanked thosemembers of Council who attended.c) Councillor Mantle also spoke to the “Suicide Prevention Day” hosted by theUxbridge Youth Centre on Saturday, May 11 th , 2013 at Elgin Park.d) Councillor Highet also remarked on the success of the Building Business Formand the number of successful local businesses.Councillor Highet advised that he also attended Suicide Prevention Day andcommented on how well it was presented.e) Deputy Mayor Northeast advised that she attended Suicide Prevention Dayadvising that it was a moving experience.Deputy Mayor Northeast also advised that a clean up of the north Goodwood Parkis being organized.Deputy Mayor Northeast advised that the Uxbridge Masons are preparing a largedisplay at the Museum grounds in 2013 and that they will be cross-promoting withthe Foster Memorial Committee on this project as Thomas Foster was a Mason.III.DELEGATIONSa) LEO GALLARD AND MARK GIVELAS re Event at Elgin Park BandshellLeo Gallard introduced himself and Mark Givelas and advised that they are bothlong time Uxbridge residents. Mr. Gallard explained that they have recognized alack of opportunity for local artists to showcase their talent in Uxbridge. With theassistance of a Powerpoint presentation, Messrs. Gallard and Givelas spoke totheir vision of hosting an Uxbridge Music and Arts Festival at the Bandshell inElgin Park. Mr. Gallard advised that this one day event would run from 11:30 a.m.to 12:30 a.m. showcasing a number of local artists. Mr. Gallard advised that allmonies raised from this event will be donated to Africycle. The cost of the event is$10.00 at the door or by donation of a bicycle.Mr. Givelas advised that this will be a licensed event and that a wrist band policywill be in effect and that alcohol will remain within a fenced in area. Mr. Gallardexplained that appropriate security has been arranged and local residents will beprovided notice of the event.MOVED by Councillor Mantle, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge direct that Staff meet withLeo Gallard and Mark Givelas with respect to outstanding matters regardingthe Uxbridge Music and Arts Festival to be held at the Elgin ParkBandshell.”CARRIED

COUNCIL 3MAY 13 TH , 2013NO. 8b) FABIO FURLAN AND BROOK ACTON re Request for Fill Permit at Reach Streetand Coral Creek Drive PropertyFabio Furlan introduced himself as a builder/developer in Uxbridge. Mr. Furlanexplained that he wishes to begin development of Phase 5 of the Estates ofAvonlea at the corner of Reach Street and Coral Creek Crescent. Mr. Furlanadvised that due to the topography of land, he requires approximately 10,000cubic metres of fill in order to meet grading requirements. Mr. Furlan explainedthat Brook Acton was able to facilitate his fill requirements and that he would like tobegin bringing in fill within the month.Mr. Acton spoke to fill monitoring and traffic concerns. Mr. Acton assured Councilthat he would do everything possible to limit truck traffic to 75 loads per day andthat all material would be table one soil.MOVED by Councillor Mantle, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge direct that Staff meet withFabio Furlan, Ward Four Councillor Mantle and the Township Engineer withrespect to Fabio Furlan’s request for a fill permit for his development at thecorner of Reach Street and Coral Creek Crescent;AND THAT Staff report back to Council.”CARRIEDc) WALTER DRAPER re Use of Music Hall to host eventWalter Draper spoke to his request to host a music event at the Uxbridge MusicHall on July 20 th , 2013. Mr. Draper recognized the requirement for paid duty policeofficers at the event and inquired if he could use a security company rather thanpaid duty officers as stipulated in the Township of Uxbridge Municipal AlcoholPolicy. Mr. Draper explained that chaperones will also be present at the event.MOVED by Councillor Molloy, SECONDED by Councillor Mantle“THAT the Council of the Township of Uxbridge support Walter Draper’srequest to use a security company and chaperones for an event at theUxbridge Music Hall rather then paid duty police officers as stipulated in theTownship of Uxbridge’s Municipal Alcohol Policy;AND THAT Staff meet with Mr. Draper to discuss further details.”CARRIEDIV.APPROVAL OF MINUTESMOVED by Councillor Ballinger, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge adopt the minutes of theRegular Council Meeting of May 13, 2013.”CARRIEDV. CORRESPONDENCE41 Chris Alexander, MP re Gallant Ajax March – Carruthers Marsh Pavilion, Ajax toElgin Park, UxbridgeMOVED by Councillor Mantle, SECONDED by Councillor Molloy“THAT Correspondence Item No. 41 be received for information;AND THAT a copy of same be referred to staff for consideration.”CARRIED

COUNCIL 4MAY 13 TH , 2013NO. 842 Ministry of Citizenship and Immigration re Ontario Medal for Good CitizenshipMOVED by Councillor Highet, SECONDED by Councillor Mikuse“THAT Correspondence Item No. 42 be received for information;AND THAT a copy of same be posted on the Township website and in thePublic Library.”CARRIED43 Central Lake Ontario Conservation Authority re Central Lake Ontario ConservationAuthority Assessment Review FeeMOVED by Councillor Molloy, SECONDED by Councillor Mikuse“THAT Correspondence Item No. 43 be received for information.”CARRIED44 City of Brampton re Veterans Affairs Canada – Hire a Veteran ProgramMOVED by Councillor Ballinger, SECONDED by Councillor Mantle“THAT Correspondence Item No. 44 be received for information;AND THAT a copy of same be referred to the Uxbridge Legion forconsideration;AND THAT Staff be directed to contact Veterans Affairs Canada to obtainfurther details.”CARRIED45 Township of Killaloe-Hagarty-Richards re Contraband TobaccoMOVED by Councillor Mantle, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge support the Township ofKillaloe-Hagarty-Richards’ Resolution to stop the spread of contrabandtobacco;AND THAT staff send a letter to the Ministry of Finance.”CARRIEDVI.COMMITTEE REPORTSa) Report No. 15 of the Planning and Economic Development Committee dated April22 nd , 2013b) Report No. 16 of the Planning and Economic Development Committee dated April22 nd , 2013c) Report No. 17 of the General Purpose and Administration Committee of May 6 th ,2013d) Report No. 18 of the Planning and Economic Development Committee dated May6 th , 2013e) Report No. 19 of the Planning and Economic Development Committee dated May6 th , 2013

COUNCIL 5MAY 13 TH , 2013NO. 8MOVED by Councillor Highet, SECONDED by Councillor Mikuse“THAT the Minutes of Report No. 15 of the Planning and EconomicDevelopment Committee dated April 22 nd , 2013, Report No. 16 of thePlanning and Economic Development Committee dated April 22 nd , 2013,Report No. 17 of the General Purpose and Administration Committeeof May 6 th , 2013, Report No. 18 of the Planning and EconomicDevelopment Committee dated May 6 th , 2013 and Report No. 19 of thePlanning and Economic Development Committee dated May 6 th , 2013 beendorsed.”CARRIEDVII.REPORTS TO COUNCILMOVED by Councillor Molloy, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge lift Report 13-07 of AmandaFerraro, Manager of Recreation and Culture re Re-naming of KennedyHouse from the table.”CARRIEDa) Report 13-07 of Amanda Ferraro, Manager of Recreation and Culture re Re-namingof Kennedy HouseMOVED by Councillor Highet, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge agree to hear from BrockClark, member of the Kennedy House Naming Committee, with respect toReport 13-07 of Amanda Ferraro, Manager of Recreation and Cultureregarding the re-naming of Kennedy House.”CARRIEDBrock Clark spoke to the matter explaining that his Committee was directed not touse any persons name as the new name and that they were directed to have“Uxbridge” within the new name.MOVED by Councillor Molloy, SECONDED by Councillor Mantle“THAT the Council of the Township of Uxbridge direct Staff to put therequest for names for the former Kennedy House back out the public forfurther submissions;AND THAT the four names listed in Report 13-07 of Amanda Ferraro,Manager of Recreation and Culture be included as examples.”DEFEATEDMOVED by Councillor Highet, SECONDED by Councillor Mikuse“THAT Report 13-07 of Amanda Ferraro, Manager of Recreation andCulture be received for information;AND THAT Council approve the four name choices listed in Report 13-07 ofAmanda Ferraro, Manager of Recreation and Culture;AND THAT the choices be posted on the Township website for publicvoting.”CARRIED

COUNCIL 6MAY 13 TH , 2013NO. 8The Council of the Township of Uxbridge recess at 11:05 a.m. and reconvened at 11:10a.m.b) Report DS 25/13 of Emilia Gruyters, Planning Technician re Committee ofAdjustment Application No. A12/2013 re Lot 13, Plan 446, Uxbridge, 112 NewStreet, James Robinson/Wayne KalinichMOVED by Councillor Molloy, SECONDED by Counicllor Mantle“THAT the Council of the Township of Uxbridge receive Report DS 25/13 ofEmilia Gruyters, Planning Technician, for information;AND THAT prior to the Committee of Adjustment deeming the ApplicationA12/2013 minor in nature and appropriate for the development of the lands,they should be satisfied that the proposed variances meet Townshipobjectives and consider any appropriate comments from the neighboursand agencies;AND THAT should the Committee of Adjustment deem the proposal minorin nature and appropriate for the lands as well as maintaining the generalintent and purpose of the Official Plan and Zoning By-law, the followingconditions should be established:AND THAT prior to the issuance of a building permit, it should bedemonstrated to the Chief Building Official the measures taken to protectand maintain the trees through the development process;AND THAT approval of the exterior side yard setback variance applies onlyto the westerly exterior side yard of the addition contemplated underApplication A12/2013;AND THAT prior to the Committee of Adjustment approving the applicationthey consider any comments of the neighbours or agencies of which theTownship has not had the benefit of input;AND THAT the addition constructed under the approval of ApplicationA12/2013 shall be in substantial conformity with the design and location ofthe plans submitted with the application;AND THAT the noted conditions of approval shall be satisfied and all feespaid before the issuance of a building permit;AND THAT the costs of fulfilling the conditions shall be the responsibility ofthe owner.CARRIEDc) Report DS 26/13 of Emilia Gruyters, Planning Technician re Committee ofAdjustment Application Nos. A13/2013 and A14/2013 re Part 1, Plan 83 Block 63art of Lots 9 & 10, Uxbridge, 57 Main Street South and Part 2, Plan 83 Block 63,Part of Lots 9 & 10, Uxbridge, 14 Planks Lane, Carl DeBarrosMOVED by Councillor Molloy, SECONDED by Councillor Mantle“THAT the Council of the Township of Uxbridge receive Report DS 26/13 ofEmilia Gryuters, Planning Technician, for information;AND THAT prior to the Committee of Adjustment deeming the ApplicationsA13/2013 and A14/2013 minor in nature and appropriate for thedevelopment of the lands, they should be satisfied that the proposedvariances meet Township objectives and consider any appropriatecomments from the neighbours and agencies;

COUNCIL 7MAY 13 TH , 2013NO. 8AND THAT should the Committee of Adjustment deem the proposal minorin nature and appropriate for the lands as well as maintaining the generalintent and purpose of the Official Plan and Zoning By-law, the followingconditions should be established:1. In the event that the other conditions of approval of the related consentapplication (LD 060/2012) is not satisfied, the decision of the Committeeof Adjustment for these applications is deemed null and void.2. An agreement is entered into with the owner that addresses therequirements for lot creation for 14 Planks Lane and to also address therequirements of the Township’s Allocation Policy for the lots. Thisagreement is required to be registered.3. The costs of fulfilling the conditions shall be the responsibility of theowner/ applicant.”CARRIEDd) Report CL 28/13 of Paul Shipway, Deputy Clerk re Committee and Board MemberAppointments and ResignationsMOVED by Councillor Mikuse, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge receive Report CL 28/13 ofPaul Shipway, Deputy Clerk, for information;AND THAT Council appoint Leasha Schwab to the Uxbridge WatershedCommittee and Niko Pupella to the Accessibility Committee.”CARRIEDVII.BY-LAWSBy-laws Requiring Three ReadingsMOVED by Councillor Mantle, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge table By-law No. 2013-074to the next meeting of Council.”CARRIED2013-074 Being a by-law to authorize entering into an Employment ContractAgreement with Emilia GruytersMOVED by Councillor Mikuse, SECONDED by Councillor Molloy"THAT leave be granted to introduce By-law Nos. 2013-064 to 2013-073and 2013-075 to 2013-080 and the same be read a first and second time.”CARRIED2013-064 Being a by-law to authorize entering into a Commercial Lease Agreementwith Stonemoor Daycare Centre Inc. with respect to the Uxbridge Arena2013-065 Being a by-law to Assume, Dedicate and Establish certain roads as PublicHighways in the Township of Uxbridge2013-066 Being a by-law to appoint Tony Macko as a Parking Enforcement Officer forthe Township of Uxbridge

COUNCIL 8MAY 13 TH , 2013NO. 82013-067 Being a by-law to authorize entering into an Agreement with SteelcoreConstruction with respect to the completion of renovations at the UxbridgeArena2013-068 Being a by-law to authorize entering into an Agreement with 1680977Ontario Limited for the operation of the snack bar at the Uxbridge Arena.2013-069 Being a by-law to adopt the Township of Uxbridge Antenna System SitingProtocol2013-070 Being a by-law to authorize entering into a Sub-Licence Agreement with theRegion of Durham for the provision of Ortho Photography2013-071 Being a by-law to provide for the levy and collection of special charges inrespect to the Business Improvement Area2013-072 Being a by-law to levy taxes for the year 2013 – Residential, Farmland andManaged Forest Classes2013-073 Being a by-law to levy taxes for the year 2013 – Multi Residential, Pipeline,Commercial and Industrial Property Classes2013-075 Being a by-law to amend By-law No. 2011-013, as amended, being a Bylawto appoint Township Officials and various members to Boards andCommittees for the Term of Council, to allow the appointment of membersto the Uxbridge Watershed Advisory Committee and the AccessibilityAdvisory Committee2013-076 Being a by-law to authorize entering into a Demolition Agreement withJozsef Boker and Gyongyver Boker with respect to lands described as PartLot 36 and 37, Concession 2, municipally known as 203 Davis Drive,Uxbridge2013-077 Being a by-law passed pursuant to the provisions of Sections 34 and36 of the Planning Act, R.S.O. 1990, as amended, to amend ZoningBy-law No. 81-19, as amended, of the Corporation of the Townshipof Uxbridge, with respect to certain lands described as Lot 27, Plan40M-2336, 24 Anderson Avenue in the Township of Uxbridge, in theRegional Municipality of Durham.2013-078 Being a by-law to enter into an Agreement with Luke Dillon withrespect to the operation of a Charity CMX Motocross Race at 126Zephyr Road, Zephyr2013-079 Being a by-law to authorize the entering into a Site Plan AmendingAgreement with QSRP (Lockwood Golf Course) with respect to certainlands located in Part of Lot 25, Concession 3 (former Scott Township) in theGeographic Township of Uxbridge, Region of Durham and knownmunicipally as 309 Zephyr Road (Regional Road 13)2013-080 Being a by-law passed pursuant to the provisions of Sections 34 and 36 ofthe Planning Act, R.S.O. 1990, as amended, to amend Zoning By-law No.81-19, as amended, of the Corporation of the Township of Uxbridge, withrespect to certain lands described as 241 Main Street North, Part Lot 22,Concession 7, Part 1, Plan 40R 15381 and 225 Main Street North, Part Lot33, Concession 7, Geographic Township of Uxbridge in the RegionalMunicipality of Durham.

COUNCIL 9MAY 13 TH , 2013NO. 8MOVED by Councillor Mikuse, SECONDED by Councillor Molloy“THAT By-law Nos. 2013-064 to 2013-073 and 2013-075 to 2013-080 benow read a third time, finally passed and the Mayor and Clerk duly sign andseal same.”CARRIEDVIII.UNFINISHED BUSINESSThere was none.IX.OTHER BUSINESSa) The College of Physicians and Surgeons Ontario re Council Award HonouringOutstanding Ontario PhysiciansMOVED by Councillor Mantle, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge receive informationregarding The College of Physicians and Surgeons Ontario’s Council AwardHonouring Outstanding Ontario Physicians for information;AND THAT a copy of same be referred to the Community Health Committeefor consideration.”CARRIEDb) Region of Durham re Business Count returns to Durham RegionMOVED by Councillor Mikuse, SECONDED by Councillor Highet“THAT the Council of the Township of Uxbridge receive information from theRegion of Durham re Business Count returns to Durham Region forinformation.”CARRIEDc) Councillor Ballinger spoke to a request by the Uxbridge Secondary School’s 90 thReunion Committee for a Special Occasion Permit.MOVED by Councillor Ballinger, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge designate the UxbridgeSecondary School’s 90 th Reunion, June 21, 22, and 23, 2013, as aMunicipal Significant Event.”CARRIEDd) Councillor Mantle advised that the Skatepark Committee is working on hosting theSkatepark’s Grand Opening in June. Councillor Mantle advised that theCommittee is fundraising in order to host the event and suggested that theTownship fund a portion as well.MOVED by Councillor Mantle, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge contribute $500.00 to theGrand Opening of the Skatepark in June 2013;AND THAT the source of such funds be determined by the Treasurer.”CARRIEDe) Deputy Mayor Northeast advised that International Girls Night will be hosted at the

COUNCIL 10MAY 13 TH , 2013NO. 8Goodwood Hall on October 15 th , 2013.c) In-Camera Meeting re a proposed or pending acquisition or disposition of land bythe MunicipalityMOVED by Councillor Mantle, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge go into ‘In-Camera’ at11:25 a.m. as the matters to be discussed concern a proposed or pendingacquisition or disposition of land by the Municipality.”CARRIEDMOVED by Councillor Mikuse, SECONDED by Councillor Highet“THAT the General Purpose and Administration Committee rise from incameraat 12:10 p.m. with nothing to report.”CARRIEDX. CONFIRMING BY-LAWMOVED by Councillor Mikuse, SECONDED by Councillor Molloy“THAT leave be granted to introduce By-law No. 2013-081 being a by-law toconfirm the proceedings of Council at its Regular Meeting of Monday, May13 th , 2013 and the same be read a first and second time.”CARRIEDMOVED by Councillor Mikuse, SECONDED by Councillor Molloy“THAT By-law No. 2013-081 be now read a third time, finally passed andthe Mayor and Clerk duly sign and seal same.”CARRIEDXI.ADJOURNMENTThe Mayor adjourned the meeting at approximately 12:12 p.m.____________________________MAYOR____________________________CLERK

COUNCIL 11MAY 13 TH , 2013NO. 8In-Camera – 11:25Jack declared conflicta) JM provided background – telephone conference with Adnan. Discussing atcouncil’s direction options for use of opening unopened road allowance –foxbridgeAdnan spoke to differences between licence agreement opposed to easementLicence agreement = will set out all terms and conditions – fees, indeminities etc. Willremain in Clerk’s office not registered on title – one set back on licence agreement.Won’t know of this agreement if searched on title. Public would not be made aware ofit.Easement – would be registered on title – lays out terms of access. Can put inconditions and ideminty when negotiating. Could be similar to licence agreement butwould show up on title.Discussed lease agreement this option would be in the middle of licence andeasement – would layout terms conditions etc. would not be registered – notice oflease would be registered on title.JM – spoke to matter – this is not part of foxbridge application.Adnan – easement guarantees securityAdnan spoke to putting conditions on easement – unusual but can be negotiated- contemplate fees – typically one time feeGH – what is the best option if the township needed to revoke it at sometime.Adnan –Any option needs to include a Schedule A attached setting out uses for each part.Adnan - Could have yearly lease fee and make a profit.Goodwood Lions Hall- DL spoke to the matter provided update- Held off on Godowood Lions Hall – until work from GO on crash wall – GOdetermined current use does not require crash wall- Going to proceed to obtain appraisal as best use- Current zoning is recreation