MINUTES OF MEETING NO - The Township of Uxbridge

MINUTES OF MEETING NO. 18OFTHE COUNCIL OF THE TOWNSHIP OF UXBRIDGEMONDAY, DECEMBER 10 TH , 2012COUNCIL CHAMBERSUXBRIDGE, ONTARIOPRESENT: MAYOR GERRI LYNN O’CONNORREGIONAL COUNCILLOR JACK BALLINGERCOUNCILLORSBEV NORTHEASTPAT MOLLOYPAT MIKUSEJACOB MANTLEGORDON HIGHETSTAFF PRESENT: DIRECTOR OF LEGISLATIVESERVICESDEBBIE LEROUXDEPUTY CLERKPAUL SHIPWAYTREASURERALAN SHULTZDIRECTOR OF PUBLIC WORKSAND OPERATIONSBEN KESTERPLANNING TECHNICIAN EMILIA GRUYTERSCLERK’S ASSISTANT LAURA RUPPRECHTThe Eighteenth Regular Meeting of the Council of The Corporation of the Townshipof Uxbridge was called to order by Mayor O’Connor at 9:30 a.m.I. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURETHEREOF.Councillor Ballinger declared a conflict of interest with respect to Report CL 61/12of Debbie Leroux, Director of Legislative Services/Clerk re Request for Easementon the Unopened Concession 8 Road Allowance from Reach Street North to theSouth East Corner of Lot 29, Concession 7 (Foxbridge Golf Club) as he isemployed at the Foxbridge Golf Course.II.ANNOUNCEMENTSa) Councillor Molloy reminded Council of the annual ‘Breakfast with Santa’ onSaturday, December 15 th , 2012 at the Zephyr Hall.Councillor Molloy also spoke to the Open House at the Zephyr Library on Tuesday,December 11 th , 2012b) Councillor Mantle advised that he attended the Grand Opening of the new TDBank on Saturday, December 8 th , 2012Councillor Mantle also advised that he attended the Rotary breakfast on Thursday,December 6 th , 2012 and that the topic of discussion was ‘Pump Tracks’.

COUNCIL 2DECEMBER 10 TH , 2012NO. 18c) Councillor Northeast advised that she will be attending the next Rotary Breakfastat which time she will be receiving a donation cheque on behalf of the SalvationArmy.III.APPROVAL OF MINUTESMOVED by Councillor Ballinger, SECONDED by Councillor Highet“THAT the Council of the Township of Uxbridge adopt the minutes of theRegular Council Meeting of November 26 th , 2012.”CARRIEDIV.CORRESPONDENCE184 Ministry of Citizenship and Immigration re 2013 Volunteer Service AwardsMOVED by Councillor Northeast , SECONDED by Councillor Mikuse“THAT Correspondence Item No. 184 be received for information;AND THAT the Museum Play Group be nominated for the 2013 VolunteerService Award;AND THAT a copy of Correspondence Item No. 184 be forwarded toCommittees of Council and local Service Groups for consideration;AND THAT a copy be put on the Township Page and Website.”CARRIED185 Township of Wainfleet re Wind Energy Opposition SummitMOVED by Councillor Molloy, SECONDED by Northeast“THAT Correspondence Item No. 185 be received for information.”CARRIED186 TK Navitas re Request for Municipal Support – Anaerobic DigesterMOVED by Councillor Northeast, SECONDED by Mikuse“THAT the Council of the Township of Uxbridge provide TK Navitas with aletter of municipal support for the construction of an Anaerobic Digester.”CARRIEDV. COMMITTEE REPORTSa) Report No. 28 of the General Purpose and Administration Committee datedDecember 3, 2012.b) Report No. 29 of the Planning and Economic Development Committee datedDecember 3, 2012.MOVED by Councillor Highet, SECONDED by Councillor Molloy“THAT Report No. 28 of the General Purpose and AdministrationCommittee, dated December 3, 2012 and Report 29 of Planning andEconomic Development Committee dated December 3, 2012 be endorsed.”CARRIED

COUNCIL 3DECEMBER 10 TH , 2012NO. 18VI.MOTIONSa) Greater Toronto Countryside Mayors Alliance (GTCMA) – Phase 2 EconomicDevelopment StudyRESOLUTION NO. 2012-09MOVED by Councillor Ballinger, SECONDED by Councillor Mantle“WHEREAS the Greater Toronto Countryside Mayors Alliance (GTCMA)has recently completed its Phase 2 Economic Development Study;AND WHEREAS the results of this study have identified significantdisparities between the geographic, demographic, and economic realitiesfaced by GTCMA communities and current provincial policy and legislation;AND WHEREAS these inequalities continue to influence the long termeconomic viability of the GTCMA;AND WHEREAS the GTCMA has proposed a series of provincial policy andlegislative amendments designed to mitigate the impact of thesediscrepancies;NOW THEREFORE BE IT RESOLVED:1. THAT the Council of the Corporation of the Township of Uxbridgesupports the conclusions of the GTCMA Phase 2 EconomicDevelopment Study2. AND THAT the Council of the Corporation of the Township ofUxbridge supports the proposed amendments suggested by theGTCMA;3. AND THAT a copy of this resolution be forwarded to the SecretaryTreasurer of the GTCMA for inclusion in their transmittal of the Phase2 Study to the Minister of Municipal Affairs and Housing, the Ministerof Agriculture, Food and Rural Affairs and the Minister ofInfrastructure.”CARRIEDb) Township of Uxbridge - 2013 Ontario Municipal Partnership Fund Transition-YearStable FundingRESOLUTION NO. 2012-10MOVED by Councillor Molloy, SECONDED by Councillor Mikuse“WHEREAS the Ontario Municipal Partnership Fund (OMPF) is theProvince’s main transfer payment to municipalities and is a critical provincialfunding program;AND WHEREAS the 2013 OMPF Transition-Year Stable Funding ensuresmunicipalities will recieve at least 90% of the 2012 OMPF allocation;AND WHEREAS the Township of Uxbridge 2013 OMPF Transition-YearStable Funding allocation is 90.1% of the 2012 Township of UxbridgeOMPF allocation, which equates to a net reduction of $119,100 in fundingallocation;AND WHEREAS the 2013 OMPF Transition-Year Stable Funding allocationbased on the Provincial Municipal Fiscal Circumstances Index (MFCI)appears to penalize the Township for having its fiscal affairs in order;

COUNCIL 4DECEMBER 10 TH , 2012NO. 18AND WHEREAS the Township of Uxbridge does not directly financiallybenefit from the Provincially provided combined benefit of the 2013 OMPFTransition-Year Stable Funding and provincial uploads, which is proposedto increase, more than three times, the level of funding provided under theprevious program in 2004;AND WHEREAS the Region of Durham 2013 OMPF Upload Noticedemonstrates a combined benefit of a net reduction of $5,611,400 from theupload of the Ontario Drug Benefit Program, the Ontario Disability SupportProgram, the phased upload of Ontario Works benefits and court securityand prisoner transportation costs, as well as additional support in respect ofmunicipal Ontario Works administration costs;NOW THEREFORE BE IT RESOLVED:1. THAT the Township of Uxbridge strongly urge the Region of Durhamto recognize the challenging fiscal circumstances the Township ofUxbridge will face due to the reduction of the OMPF 2013 Transition-Year Stable Funding allocation;2. AND THAT the Region of Durham reflect the 2013 OMPF combinedbenefit of $5,611,400 realized by the Region in the 2013 Regionaltax levy.3. AND THAT a copy of this resolution be sent to the Region of Durhamand all Region of Durham Municipalities.”CARRIEDVII.REPORTS TO COUNCILa) Report PR 29/12 of Bob Ferguson, Facilities Manager re Cooling Upgrades to theTownship of Uxbridge LibraryMOVED by Councillor Molloy, SECONDED by Councillor Northeast“THAT the Council of the Township of Uxbridge receive Report PR 29/12 ofBob Ferguson, Facilities Manager re Cooling Upgrades to the Township ofUxbridge Library for information;AND THAT Council award the Township of Uxbridge Library coolingupgrade project to Durham Energy Specialist Limited to provide theirconsulting services to engineer, design, tender and oversee the coolingupgrades to the Township of Uxbridge Library for the total amount of$19,400 plus HST.”CARRIEDb) Report CL 59/12 of Paul Shipway, Deputy Clerk re Township of Uxbridge 2013-2018 Multi-Year Accessibility PlanMOVED by Councillor Highet, SECONDED by Councillor Ballinger“THAT the Council of the Township of Uxbridge receive Report CL 59/12 ofPaul Shipway, Deputy Clerk re Township of Uxbridge 2013-2018 Multi-YearAccessibility Plan for information;AND THAT the Council of the Township of Uxbridge direct staff to bringforward a by-law to adopt the Township of Uxbridge 2013-2018 Multi-YearAccessibility Plan for consideration;

COUNCIL 5DECEMBER 10 TH , 2012NO. 18AND THAT the Council of the Township of Uxbridge direct staff to post theTownship of Uxbridge 2013-2018 Multi-Year Accessibility Plan on theTownship website.”CARRIEDMOVED by Councillor Mantle, SECONDED by Councillor Mikuse“THAT the Council of the Township direct that the AccessibilityCommittee review the Undue Hardship Policy with respect to costand usage.”CARRIEDc) Report CL 60/12 of Paul Shipway, Deputy Clerk re Township of UxbridgeAccessibility Recognition AwardsMOVED by Councillor Mikuse, SECONDED by Councillor Ballinger“THAT the Council of the Township of Uxbridge receive Report CL 60/12 ofPaul Shipway, Deputy Clerk for information;AND THAT the Council of the Township of Uxbridge approve the Townshipof Uxbridge Accessibility Recognition Awards documentation as presentedto Council on December 10 th , 2012;AND THAT the Council of the Township of Uxbridge support the creation ofthe Township of Uxbridge Accessibility Recognition Awards.”AND THAT a copy of same be forwarded to the BIA and Chamber ofCommerce for consideration.”CARRIEDd) Report DS 99/12 of Emilia Gruyters, Planning Technician-Development Servicesre Committee of Adjustment Application A31/2012, Part Lot 27, Concession 6,Uxbridge, 282 Toronto Street South – Uxbridge Heights Plaza Ltd. – DavidJohnstonMOVED by Councillor Mantle, SECONDED by Councillor Highet“THAT the Council of the Township of Uxbridge receive Report DS 99/12 ofEmilia Gruyters, Planning Technician-Development Services for information;AND THAT prior to the Committee of Adjustment making a decision withrespect to Application A31/2012, they should be satisfied that the proposedvariance meets Township objectives and consider any appropriatecomments from the neighbours and agencies.”CARRIEDCouncillor Ballinger declared a conflict of interest with respect to Report CL 61/12 ofDebbie Leroux, Director of Legislative Services/Clerk re Request for Easement on theUnopened Concession 8 Road Allowance from Reach Street North to the South EastCorner of Lot 29, Concession 7 (Foxbridge Golf Club) as he is employed at the FoxbridgeGolf Course and therefore refrained from discussion or voting on the matter by excusinghimself from the room.e) Report CL 61/12 of Debbie Leroux, Director of Legislative Services/Clerk reRequest for Easement on the Unopened Concession 8 Road Allowance fromReach Street North to the South East Corner of Lot 29, Concession 7 (FoxbridgeGolf Club)

COUNCIL 6DECEMBER 10 TH , 2012NO. 18MOVED by Councillor Mikuse, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge table Report CL 61/12 ofDebbie Leroux, Director of Legislative Services/Clerk re Request forEasement on the Unopened Concession 8 Road Allowance from ReachStreet North to the South East Corner of Lot 29, Concession 7 (FoxbridgeGolf Club);AND THAT Staff be directed to arrange a delegation by Foxbridge Holdingsto provide additional information.”CARRIEDVIII.BY-LAWSBy-laws Requiring Three ReadingsMOVED by Councillor Northeast, SECONDED by Councillor Molloy"THAT leave be granted to introduce By-law No. 2012-192 to 2012-198 andthe same be read a first and second time.”CARRIED2012-192 Being a By-law to authorize the borrowing of up to $3,000,000.00 to meetthe 2013 expenditures and liabilities for the Township of Uxbridge prior tothe collection of the 2013 Property Taxes2012-193 Being a by-law to provide for Interim Tax Levies for the Year 2013 for theTownship of Uxbridge2012-194 Being a by-law to amend By-law No. 2011-013, as amended, being a Bylawto appoint Township Officials and various members to Boards andCommittees for the Term of Council, to allow the appointment of membersto Heritage Uxbridge2012-195 Being a by-law to stop up, close and convey those lands described as theBowles Road Municipal Road Allowance on Registered Plans 40R-22526and 40R-27669 in the Township of Uxbridge, Region of Durham2012-196 Being a by-law to declare part of Oak Street and Part of Orchard Street andPart of Lot 530 in Block FFF and Part of Lot 569 in Block KKK onRegistered Plan H-50065 and Part of Lot 582 in Block KKK Registered Plan106, designated as Parts 1, 2, 3, 5, 6 and 7 on 40R27497, Township ofUxbridge a Public Highway and to Repeal By-law 2012-1542012-197 Being a by-law to change the name of a highway under the jurisdiction ofthe Township of Uxbridge – Oak Street to Water Street and to Repeal Bylaw2012-1832012-198 Being a by-law passed pursuant to the provisions of Sections 34 and 36 ofthe Planning Act, R.S.O. 1990, as amended, to amend Zoning By-law No.81-19, as amended, of the Corporation of the Township of Uxbridge, withrespect to certain lands located in Part of Lot 31, Concession 5, Townshipof Uxbridge and further described as 14141 Concession 5 (Huntley)MOVED by Councillor Northeast, SECONDED by Councillor Molloy“THAT By-law No. 2012-192 to 2012-198 be now read a third time, finallypassed and the Mayor and Clerk duly sign and seal same.”CARRIED

COUNCIL 7DECEMBER 10 TH , 2012NO. 18XI.UNFINISHED BUSINESSa) Proposed Outdoor Community Rink on Township Park Property behind the CoralCreek SubdivisionMOVED by Councillor Mantle, SECONDED by Councillor Molloy“THAT the Council of the Township of Uxbridge support the proposedoutdoor community rink on Township Park Property behind the Coral CreekSubdivision.”CARRIEDIV.OTHER BUSINESSa) Mayor O’Connor advised that the Kinsmen Club are inquiring if the Townshipwould like to advertise in ‘Kin Magazine’ at a cost of $195.00 as done in yearspast.MOVED by Councillor Northeast, SECONDED by Councillor Mikuse“THAT the Council of the Township of Uxbridge support taking anadvertisement in ‘Kin Magazine’ at a cost of $195.00.”CARRIEDb) Mayor O’Connor also announced that Andre Gratton, Manager, Municipal By-lawEnforcement, recently received his designation as a Certified Municipal Managerand offered her congratulations on his accomplishment.c) In Camera Meeting re a proposed or pending acquisition or disposition of land bythe Municipality.MOVED by Councillor Ballinger, SECONDED by Councillor Highet“THAT the Council of the Township of Uxbridge go into ‘In-Camera’ at10:40 a.m. as the matters to be discussed concern a proposed or pendingacquisition or disposition of land by the Municipality.”CARRIEDMOVED by Councillor Ballinger, SECONDED by Councillor Highet“THAT the General Purpose and Administration Committee rise from ‘In-Camera’ at 10:53 p.m. with nothing to report.”CARRIEDX. CONFIRMING BY-LAWMOVED by Councillor Northeast, SECONDED by Councillor Molloy“THAT leave be granted to introduce By-law No. 2012-199 being a by-lawto confirm the proceedings of Council at its Regular Meeting of Monday,December 10 th , 2012 and the same be read a first and second time.”CARRIEDMOVED by Councillor Northeast, SECONDED by Councillor Molloy“THAT By-law No. 2012-199 be now read a third time, finally passed andthe Mayor and Clerk duly sign and seal same.”CARRIED

COUNCIL 8DECEMBER 10 TH , 2012NO. 18XI.ADJOURNMENTThe Mayor adjourned the meeting at approximately 10:54 a.m.____________________________MAYOR____________________________CLERK