TOOLBOX MEETING - Bundaberg Regional Council

BUNDABERG REGIONAL SPORT AND RECREATION ADVISORY GROUP – MINUTES / MEETING ACTION PLANDate 29 November 2012 Start Time: 1.30pm Finish Time: 3.30pmVenueSchool of Arts Building, Room 1MMeeting Chair Cr Lynne Forgan Minute Taker: Dolores MudimanAttendeesCr Lynne Forgan, Dave Field (BRC), Les Killer (BBTA), Tony Castro (The Waves), Sylvia McNamara (Bundaberg Little Athletics), Dolores Mudiman(BRC), Evan Fritz (BRC), Geoff Rackemann (Brothers Sports Club), Linda Kleinschmidt (Qld S&R)ApologiesBruce Green (BRC)No Item Discussion Action Required Responsible Date Due1 Welcome Cr Forgan welcomed all members.Change TOR membership with organisation description Update TOR Cr Lyn Forgan Feb 20132 General Business Bundaberg Regional Sporting Wall of FameName confirmed as above for National and Internationalrepresentatives. Recommendations;• Create data base of high achievers from nominationsand request Wide Bay Volunteers assist create list• Refine process when nominations come in• Create Wall of Fame of historic figures HistoricalSociety to validate information• 2012 onwards create a nomination/selection process foryearly Sports person to be added to Wall.• Application / nomination Form for future• All sporting organisations to be encouraged to send innominations for historic achievers to go on WOF• BRC Sport and Recreation web site being redesigned toinclude advisory groups, minutes, Wall of Fame.Expected completion date January 2013.• Les Killer submitted list of nominations from BBTA• Dave Field to send out the current list of nominationsRequest Wide Bay Volunteers assistAdd nomination process to BRC webSend out nominationsDolores MudimanDave FieldDave FieldFeb 2013Jan 2013Dec 2012Regional Sports AwardsAward categories confirmed:

BUNDABERG REGIONAL SPORT AND RECREATION ADVISORY GROUP – MINUTES / MEETING ACTION PLAN1. Junior Sportsperson2. Sportsperson with a Disability3. Masters Sportsperson of the Year4. Senior Volunteer of the Year5. Junior Volunteer of the Year6. Official of the Year7. Sports Person of the Year (Male)8. Sports Person of the Year (Female)Details Confirmed:• Launch date November 2012• Nominations close Tuesday 30 April 2013• Process nominations during May 2013• Event date Friday 19 July 2013 venue Brothers Club –Geoff advised hire fee is waived• Yearly rotating venue RSL & ATW & Brothers• DRAFT nomination form awaiting sponsor detailsMarketing Packages• 1 x $3000 Platinum sponsor with sole branding rites forthe event and dual award for senior and juniorsportsperson of the year. Geoff will source sponsor.• 6 x $1000 Gold sponsors (excl gst)• Sponsorship proposal form to be designed• Nomination Forms to be 7 separate forms for eachaward to advertise sponsors of award• Geoff to manage sponsorship Package and requiredprior to release of nomination formsCouncil meeting in February 2013 forconsideration.Source sponsors & complete formDesign sponsorship proposal formUpdate nomination forms with sponsorsDave Field (BRC)Dave Field (BRC)Dolores MudimanDave Field (BRC)Jan 2013Feb 2013Jan 2013Jan 2013Les Killer suggested Golf Day fundraiser to provide furtherfunds. North Bundaberg Golf Club 3 person Ambrose at$25 pp. Pro will assist with function & sponsor trophies &prizes. Further sponsorship & discussion required. Needsto be a Sunday, date to be decided and could be linked toPlatinum sponsorship packageDiscussion required to decide onFundraising Golf DayAllJan 2013Bundaberg Regional Sport and Recreation StrategyDraft Annual Review presented for discussion. Updates tobe submitted to Dave with endorsement of group.

BUNDABERG REGIONAL SPORT AND RECREATION ADVISORY GROUP – MINUTES / MEETING ACTION PLANCompleted review to be submitted to Council at February2013 meetingRecommendation #41 – Encourage Sport and RecOrganisations to update their facilities for disability toiletsand make reference to Strategy in funding applications.Updates to DaveFinal review to Council meeting inFebruary 2013AllDave Field (BRC)Dec 2012Feb 2013Develop user friendly Audit Tool/Guide from CouncilsDisability Access Audit Reports on buildings to assistsporting groups to improve access and increaseparticipation. Groups to also request letter of support fromCouncil.Develop user friendly Audit Tool/GuideDave Field (BRC)Feb 2013Regional Sports ProgramThe Regional Sport Program plays a significant role indecentralising major sporting events into regional centres.The identification of a large parcel of land is required tocreate a sport and recreation precinct for large events.Evan Fritz Manager Strategic Planning (BRC) provideddetails of available pockets of land and the growthcorridors identified by the 2031 Plan.A 26ha parcel of land near ATW is subject to Native Titleand tree clearing restrictions and would be difficult tosecure. Land was originally a pastoral reserve.The Water Park Feasibility study may identify suitable landfor a larger recreation precinct and aquatic centre.Near Rubyanna, River over East which is part of thegrowth corridor is suitable land identified as sugar canefarms that flooded in 2010. Would suit sporting fields onlow lying land and club houses on higher land.Bargara High School future land site also potential site asEducation Qld may not need all.BRC and State Gov don’t own suitable sized land betweenBundaberg and Coast.Parklands parcel of land not considered suitable due tolocation, trees, level which retains flood water

BUNDABERG REGIONAL SPORT AND RECREATION ADVISORY GROUP – MINUTES / MEETING ACTION PLANLand in North Bundaberg is not housing suitable and couldbe suitable Sport and Recreation parcel. Need to identify asignificant parcel over North.Locating the Aquatic Centre and Sport and Recreation landtogether would allow for growth of sporting precinct andlink Coastal and broader community. Kalkie – Ashfield areaappears a good prospect with east Bundaberg beingundulating and a structured plan under development.Query on provision for dormitory type accommodation -Evan advised no, but minimal council conditions on thesefacilities when added to existing sporting/recreationalreserve/facility.Evan Fritz to be invited to future meetings when requiredfor feedback and discussions, planning schemepreparation and for future ideas.Water Park Feasibility StudyRoss Planning awarded contract to undertake feasibilitystudy for aquatic centre. Required to identify six sites andprovide full details of two of these sites including landzoning, life of facility costs etc. First meeting to be heldnext week followed by Community Consultation. BRSRAGto be included in the consultation process.Research land in North BundabergPeriodically invite Evan Fritz tomeetingsDave Field (BRC) Feb 2013Bundy Thunder / Powerboat Grand PrixCr Forgan advised Australian Formula Powerboat GrandPrix in November to replace Bundy Thunder wassuccessful. Attendance figures unknown at this stage.BRC Sport and Recreation update• Regional Athletics track – Facility ManagementAgreement in final stages, booking forms developed,booking of facility available after official handover.• Regional Recreation Precinct – Undercovermultipurpose complex near completion and facility ontime for Bundaberg Show in 2013• Little Book of Grants available via BRC Sports & Rec

BUNDABERG REGIONAL SPORT AND RECREATION ADVISORY GROUP – MINUTES / MEETING ACTION PLAN• Australian Country Cricket Championships to be hostedin Bundaberg January 2013• McHugh Steel Cycling Spectacular next weekQld Sport & Rec Services update• Smaller than expected grant applications submitted• Need to increase sport participation in young children• Office of Fair Trade to become Federal in a few years.State is reducing support & NFP organisations need toincrease self management of responsibilities• Approached State Gov for LGA funding for localamenities such as disability toilets in parks. Trying toattract funding approval for LGA rather than all groupsbeing able to apply for fundingLes Killer update• Bundaberg Pro Tour 23-31 March 2013 Council secured• 4 ITF & one U16 event will not be held in Qld and hasgone to Victoria’s new tennis complex• Free tennis coaching once a week with ESLparticipants, one has advanced to fixtures3. Next Meeting Wednesday 20 February 2013, 10am – 12pmVenue: School of Arts Building, Room 1MAgenda Items next meeting:-• Plan Awards Night• Wall of Fame• Sport and Recreation Strategy Annual Review2013 Meeting Schedule:• Wednesday 20 February 2013• Wednesday 15 May 2013• Wednesday 21 August 2013• Wednesday 20 November 2013