Wedding Menus (PDF) - Embassy Suites

Wedding MenusGuidelines & InformationPlated DinnersBuffet DinnersHors d’ OeuvresVendorsPlanning Tips400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Guidelines & InformationCongratulations and all our best for your future together!Thank you for considering the Embassy Suites Hot Springs Hotel & Spa. Our award winning staff is dedicated tomaking sure your stay and your event are of the finest caliber.All of the offerings set forth in these menus include the following values:Pre Reception Gathering(Lemonade & Choice of Chips & Dip or Snack Mixes)Champagne ToastTables, Chairs, Standard Linens & Set UpMirror Tile Centerpieces with Votive CandlesParquet Dance FloorDJ Table400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Guidelines & InformationEVENT SPACE: A $700.00 fee will be applied. For every $1,000.00 spent in food and beverage purchase a discount of10% will be given and applied to your event space rental. If available you may utilize the room the day before fordecorating at an additional cost.DEPOSITS: When securing space for your event, a non-refundable deposit (amount determined by your CateringRepresentative) and signed contract must be received by the Hotel to confirm your date and function space. Thebalance is due 72 Hours prior to the scheduled function. A signed credit card authorization must be on file to secureany balance due. All deposits are non-refundable and will be credited to your final bill.GUARANTEES: Guaranteed confirmation for the number of guests attending your function must be submitted toyour Catering Representative 72 Hours prior to your function. Should you fail to contact your CateringRepresentative, your estimated number of attendees will be prepared for and billed accordingly. Meals will beprepared for your guaranteed figure. Our kitchen will make every effort to duplicate your menu for additional guest,in the event this cannot be done, a substitute entrée will be provided. Please note there are minimum numbers ofrequired attendees detailed on our catering menus for certain selections.OUTSIDE FOOD & BEVERAGES: All food items (with the exception of specialty cakes) served on the hotelpremises must be supplied and prepared by the hotels culinary team. All alcoholic beverages to be served on thehotel’s premises (or elsewhere under the hotel’s alcoholic beverage license) for the function must be dispensed only byhotel servers and bartenders. Alcoholic beverage service may be denied to those guests who appear to be intoxicatedor are under age.400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Guidelines & InformationROOM & SET UP FEE: Function rooms are assigned according to the anticipated guaranteed number of guests. Ifthere are fluctuations in the number attendees, the hotel reserves the right to assign accordingly the banquet functionroom. The hotel reserves the right to charge an additional fee for set-up changes made the day of the function.SERVICE CHARGE & TAX: All food and beverage functions are subject o applicable service charges and tax asspecified on the contract. All food and beverage functions require a minimum number of attendees. Any function notmeeting the minimum requirement is subject to a surcharge. Service fees are for bartenders, food stations attendants,cashiers and other additional service staff. All food or beverage functions under twenty persons are subject to a $50surcharge. This is in addition to the customary service charge and sales tax.AUDIO VISUAL, ELECTRICAL & ENGINEERING: We encourage you to rent audio-visual equipment from theHotel as we are familiar with its operation. However, if you choose to provide your own equipment, in addition to a$75.00 per day electricity usage fee, you will be responsible for the set-up, tear-down and facilitation of the equipmentduring the meeting. If you require technical assistance a $25.00 per hour charge for duration of your meeting will berequired. In addition, the hotel may charge 25% of the assessed rental value on all equipment brought in from anyoutside source. Special engineering requirements must be specified to our Catering Department at least three weeksprior to the function. Charges will be based on labor involved and power drain.400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Guidelines & InformationLIABILITY: The hotel reserves the right to inspect and control all private functions. Liability for damages to thepremises will be charged accordingly. The hotel cannot assume responsibility for personal property and equipmentbrought onto the premises.INSURANCE & INDEMNIFICATION: Guest shall indemnify and hold Hotel and its affiliates harmless from anyand all claims, suits, losses, damages and expenses on account of injury to any party in connection with the function orresulting from damage or destruction of any hotel property by guests or any attendee of the function on the hotel’spremises.LOST & FOUND: The housekeeping department administers lost and found. The hotel cannot be responsible fordamage or loss of any articles or merchandise left in the hotel prior to or following your banquet or meeting. Securityarrangements should be made for all merchandise or articles set-up prior to the planned event or left unattended forany time.PARKING: The hotel is not responsible for loss or damage to the automobiles or their contents while parked on or offhotel property.400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Plated MenusAll Plated Menus include: Mixed Green Salad with Dressing, Chef’sChoice of Seasonal Vegetable and Starch, Rolls & Butter & Coffee/Iced Tea andWater ServiceLOUIS 14 TH CHICKENServed with a Champagne Basil Cream$19.95PORK TENDERLOIN MEDALLIONSServed with a Apple Pecan Glaze$22.95COGNAC CHICKENLightly Breaded Chicken served with aCognac Berry Sauce$19.95PRIME RIBHand Carved Prime RibMarket Price400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Buffet MenuDINNER BUFFET WITH TWO OR THREE ENTRÉE CHOICESIncludes Mixed Green Salad, Caesar Salad, Chef Selection Seasonal Vegetables,Rolls & Butter, 100% Columbian Coffee, Iced Tea & Water ServiceGARLIC BASIL CHICKENBBQ CITRUS CHICKENTUSCAN ROASTED PORK LOINHerbed Wild Rice PilafGarlic & Parmesan Smashed PotatoesSOUTHWESTERN PORK LOIN RUB ROAST W/CHIPOTLE HONEY GLAZEGRILLED SALMON W/LEMON DILL BEURRE BLANCSLICED ROAST BARON OF BEEF W/ AU JUSCHOICE OF 2 STARCHESRoasted Rosemary PotatoesPenne Pasta w/Garlic, Tomatoes & Green OnionTWO ENTRÉES (50 Person Minimum) $29.95 THREE ENTRÉES(100 Person Minimum) $32.95400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Spirit SelectionThe host is responsible for a bartender fee of $25 per hour, per bartender. One bar will service up to 100 guests. A bartender is required for all groups. The Hotelencourages responsible drinking. As the sole licensee for the consumption of alcohol on our premises and the collection of appropriate taxes, we are responsible formonitoring consumption and do not permit groups to bring alcohol from the outside into the Hotel.CASH BARYour guests are charged per drink. Prices include service charge & taxTop Shelf Cocktails $7.00 Domestic Beer $4.00Premium Cocktails $6.00 Imported Beer $5.00Cordials & Cognacs $8.00 Mineral Water $2.25Wine $6.00 Soft Drinks $2.25$300.00 Minimum Charge will apply. If bar reaches $500.00in revenue the bartender fee will be eliminated.TOP SHELF BRANDSWhiskey: Crown RoyalRum: Captain MorganScotch: DewarsBourbon: Jack DanielsGin: TanquerayVodka: AbsolutTequila: Cuervo400 Convention BoulevardHot Springs, Arkansas 71901FEATURED CORDIALSBailey’s Irish CrèmeGrand MarnierCourvosier VSAmaretto di SaronaHOSTED CONSUMPTION BARHosted Consumption Bar Prices are based on a per drink cost. The host ischarged per drink based on an inventory of the bar before and at the conclusionof the event. Please choose either Top Shelf or a Premium Brands. Prices excludebartender fees, service charge and tax.Top Shelf Cocktails $6.00 Domestic Beer $3.00Premium Cocktails $5.00 Imported Beer $4.00Cordials & Cognacs $7.00 Bottled Water $2.25Wine $5.00 Soft Drinks $2.25Keg Beer $300.00BEERDOMESTIC BEERBudweiser, Bud LightMiller LiteO’Doul’s Non AlcoholicIMPORTED BEERHeineken, CoronaSam Adams(Charged as Import)PREMIUM BRANDSWhiskey: Canadian ClubRum: BacardiScotch: J&BBourbon: Jim BeamGin: BeefeatersVodka: SmirnoffTequila: Sauza GoldRobin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Wine SelectionSPARKLINGChandon Brut, California $48.00Moet & Chandon Imperial Champagne, France $98.00ROSERedwood Creek White Zinfandel, California $22.00PINOT GRIGIOEcco Domani, Delle Venezie, Italy $26.00Santa Margherita, Italy $42.00RIESLINGGenesis, Columbia Valley $26.00SAUVIGNON BLANCRedwood Creek, California $22.00CHARDONNAYRedwood Creek, California $22.00La Crema, California $34.00Kendall Jackson, California $26.00Sonoma-Cutrer, Russian River Valley $34.00Franciscan Winery, California $44.00PINOT NOIRRedwood Creek, California $22.00La Crema, California $38.00Hardy’s Nottage Hill, Australia $30.00Llai Llai, Chile $30.00MERLOTRedwood Creek, California $22.00Kendall Jackson, Vintner’s Reserve, California $30.00Genesis by Hogue Cellars, Russian River Valley $38.00SHIRAZMcWilliams, Southeastern Australia $24.00RED ZINFANDELRancho Zabaco, California $32.00CABERNET SAUVIGNONRedwood Creek, California $22.00Jordan $90.00Rodney Strong, California $34.00400 Convention BoulevardHot Springs, Arkansas 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

VendorsJewelersLauray’s “The Diamond Center” 501-321-2441Lara’s Jewelry & Design 501-525-4487Adrianne Kahn 501-525-4484Bridal WearSimply Bridal 501-609-9201King of Hearts Tuxedo 501-525-8889Floral CompaniesMaries Flowers 501-623-8841House of Flowers 501-623-1351Johnson Floral Co. 501-548-6248Bowen’s Florist 501-623-2554Cake Decorators/DesignersAmbrosia Bakery 501-525-4500The Green Herb 501-623-8099Wedding Planner/RentalsPam Hill Party Rentals & Special Events 501-538-0399Limousine ServiceSignature Transportation 501-907-2277AJ’s Limousine Service 501-623-3929DJ ServicesFresh Music 501-256-6278Elite Mobile Entertainment 501-620-3789PhotographersGary’s Studio 501-624-3195VB Photography 501-276-2576Rob Lyons Photography 501-960-8808www.Roblyonsphotography.comBridal Hair StylistsDrab to Fab 501-623-9393Younger Salon 501-525-2400Guy & Company 501-520-0200New Reflections 501-321-9200Sisters 501-609-0154400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com

Planning Tips Be Organized. Organization = A stress free event. Set a timeline for whenthings need to be done from picking your venue to sending invitations. Delegate. Don’t take everything on to do yourself, ask your friends and familyfor help. Chances are they would love to help you! Compromise. Listen to the ideas and suggestions of your partner and others.They just might help take your special day to the next level. Etiquette. Making sure you follow basic rules of etiquette will help put all yourguests at ease and help create a stress free day for you and your guests. Relax & Enjoy. Be sure to take the time to really enjoy your day. Know thatyou have put in all the effort up front…now it’s time to kick back and reap therewards.400 Convention BoulevardHot Springs, AR 71901Robin Shamel Wedding PlannerDirect Line: 501-321-4424Email: robin.shamel@jqh.comwww.hotsprings.embassysuites.com