Unit Rules / Work Instructions Emergency Response Team

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) Non-emergency FunctionsPrepare a University emergency evacuation procedure document for the buildings, anddocument the procedures in the University Emergency Evacuation Plan.Nominate all members of the Emergency Response Team and arrange replacements asvacancies arise, in consultation with the relevant Head of Management Unit.Ensure that the Unit Rules for the Emergency Response Team are updated andapproved, and information is accessible on the University website.Coordinate the training for new members of the Emergency Response Team as they areappointed.Take appropriate action to correct the problems such as obstructions to aisles,passageways, stairways and fire exits.Nominate times and dates of at least one emergency evacuation drill per year for eachbuilding.Prepare and display notices regarding evacuation procedures and the duties ofoccupants in the event of an emergency, in consultation with the relevant Head ofManagement Unit.Determine the most appropriate evacuation routes for the building and ensure thatBuilding and Floor Wardens advise occupants accordingly.Determine the Assembly Point location in consultation with the relevant Head ofManagement Unit, and take steps to make occupants aware of the location.In consultation with Building Wardens, construct a plan of action to deter persons fromentering the building after the alarm has sounded (e.g. delegate staff to stand atentrances to prevent entry).Prepare an evacuation plan for the lecture theatres, class rooms and teachinglaboratories and implement action items (Evacuation of lecture theatres, classrooms,and teaching laboratories.)Undertake control of all emergency situations until relieved of duty by emergencyprofessionals such as the Ambulance, Police or Fire Department.Page 4 of 14
1.4 In the absence of the University Warden, the Campus Warden i.e. Health & Safety Executivewill take over these functions.2. Building Wardens2.1 Building Wardens are appointed to act as overall controllers for a building in an emergencysituation. They are members of the Emergency Response Team.2.2 The responsibilities of an emergency building warden include: establishing the nature of an emergency where possible; ordering the evacuation where necessary; controlling the evacuation; providing an accurate situation report to the University Warden; recording evacuations using the Evacuation Checklist; prevention of re-entry to building.2.3 The duties of an emergency building warden include:a) Emergency FunctionsOn sounding of the building evacuation signal, the Building Warden shall: don a white Building Warden helmet proceed to the building emergency control station (usually at the Fire Main Control Panel)and liaise with Security Control Room. check the Fire Indicator Panel (FIP) and take reasonable steps to ascertain the cause ofthe alarm. (e.g. send a Floor Warden to the location.) ensure that University Warden and Security have been contacted on UniversityEmergency number 5001/3333 receive reports from Floor Wardens on the state of evacuation of their areas ofresponsibility direct the Floor Wardens to:o remain at the control point, oro go to a floor which has not been evacuated, oro proceed to the Assembly Point maintain control over individual building evacuation procedures until relieved by Police /Fire Department. In the case of emergency, the Building Wardens have the authority to override normalemployment designation and seniority. In the event of failing to comply with the BuildingWardens’ lawful instruction, disciplinary action may be taken against the respective staffmember(s). advise the University Warden of the state of evacuation of the building, and liaise with himor her until the termination of the emergency.b) Non-emergency Functions Report obstructions to aisles, passageways, stairways and fire exits to the UniversityWarden. In consultation with the University Warden, determine the most appropriate evacuationroutes for the building and ensure that Floor Wardens advise occupants accordingly. Report overcrowding of rooms to the University Warden.2.4 In the absence of the Building Warden, the Campus Warden i.e. Health & Safety Executive willtake over these functions.2.5 The tenure term for the Building Warden shall be for a period of two years. At the end of theterm, the same person may be re-appointed.2.6 Please refer to Schedule 1 below for the list of the Building Wardens.3. Floor Wardens3.1 Emergency Floor Wardens are appointed to assist the Building Warden in the orderlyevacuation of the building. They are members of the Emergency Response Team.3.2 The responsibilities of an emergency Floor Warden, under the guidance of the Building Wardeninclude: systematically checking all areas that they have been assigned;Page 5 of 14
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Unit Rules / Work Instructions Emergency Response Team

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