Consent Agenda Items - CCTA

Getting you where you need to go! 

MEETING NOTICE AND TENTATIVE AGENDA 

Chittenden County Transportation Authority Board of Commissioners 

7:30 a.m. Tuesday, July 17, 2012 

15 Industrial Parkway, Burlington, VT 

The mission of CCTA is to promote and operate safe, convenient, accessible, innovative andsustainable public 

transportation services in northwest and central Vermont that reducecongestion and pollution, encourage transit 

oriented development and enhance the quality oflife for all. 

7:30a.m. 1. Open meeting 

7:31a.m. 2. Public Comment 

7:32a.m. 3. Adjustment of Agenda 

7:33a.m. 4. Consent Agenda (Action) 

• June 19 Board Meeting Minutes 

• Check Register for the month of June 

7:35a.m. 5. Finance Report (Information) Staff will present the highlights of the monthly financials 

and balance sheet. 

7:40a.m. 6. Purchasing Policy Revision (Action) Staff is requesting board motion to approve of an 

update to the purchasing policy to comply with federal regulatory changes. The policy and a 

summary memo are included. 

7:50a.m. 7. Purchasing Policy Presentation (Information) Staff will present an overview of the 

purchasing policy to the Board. 

8:10a.m. 8. System Security and Emergency Preparedness Plan (SSEPP) (Information) 

Staff has edited the SSEPP as noted in the attached memo and will brief the board on the 

document and the changes thereto. 

8:20a.m. 9. IBM Stop Time Changes (Action) Staff requests approval of proposed changes to the 

stop times at IBM. A public hearing was held on July 16, 2012. 

8:30a.m. 10. FY13 CMAQ - Approval to Seek Grant Funds (Action) The Board will be asked 

to select the routes (one for the urban area and one for the rural area) for which CMAQ 

funding will be sought and to officially give approval to seek grant funds according to CCTA 

policy. Please review the memo in the Board packet on this subject 

8:45a.m. 11. FY 13 GMTA Medicaid Contract (Information) Staff will update the Board on the 

Status of the FY 13 GMTA Medicaid contract. 

8:55a.m. 12. Committee Reports:

9:00 a.m. 13. Other Business 

• Leadership Committee (Standing) – Met June 29 and July 11. (Next 

Meeting, July 26, 8:00a.m. @ CCTA) 

Selection of FY 2013 Board officers (Chair, Vice Chair, Treasurer, & Secretary) to take 

place at July 17 Board meeting. 

• Strategy Committee (Standing) - Met July 6 (Next Meeting, August 3, 

8:00 a.m. @ CCTA) Transit Development Plan for GMTA is the primary committee 

focus through summer 2012. 

• Finance Committee (Standing) – (Next Meeting, September 5, 8:00 a.m. 

@ CCTA) 

9:05a.m. 14. Executive Session (if needed) 

9:10a.m. 15. Adjourn 

NOTES: 

• Persons with disabilities who require assistance or special arrangements to participate in 

programs or activities are encouraged to contact MichaellaPacillo, Administrative 

Assistant at 802-864-CCTA or 802-864-2282 at least 48 hours in advance so that proper 

arrangements can be made.Hearing disabled patrons can contact CCTA through the 

Vermont Relay Service (711). 

• Free transportation to and from CCTA Board Meetings is available within the CCTA 

service area. To make advance arrangements, please call CCTA’s Customer Service 

Representatives at 802-864-CCTA or 802-864-2282. 

• Municipal Clerks: Please post this public meeting notice pursuant to Act 78 of the Acts of 

the 1979 Vermont Legislature. Thank you.

Consent Agenda Items 

July 17, 2012 

June 19 Board Meeting Minutes 

CCTA Board Meeting 7/17/12 Page 3 of 88 

Check Register for the month of June

CCTA BOARD MEETING MINUTES 

DATE: June 19, 2012 

TIME: 7:30AM 

PLACE: CCTA Administrative Office 

15 Industrial Parkway 

Burlington, VT 05401 

Getting you where you need to go! 

PRESENT: 

Steve Magowan, Chair, South Burlington 

Albert Turgeon, Treasurer, Williston 

Karla Munson, Commissioner, Hinesburg 

Denis Barton, Commissioner, Shelburne 

Brian Palaia, Commissioner, Milton 

Marti Powers, Commissioner, Essex 

Catherine Dimitruk, Secretary, Franklin County 

Bonnie Waninger, Commissioner, Lamoille County 

Bethany Whitaker, Commissioner, Burlington 

Harold Garabedian, Commissioner, Washington Township 

Ruth Wallman, Commissioner, Grand Isle 

Bill Watterson, General Manager 

Aaron Frank, Assistant General Manager 

Meredith Birkett, Director of Planning and Marketing 

Michelle Daley, Director of Finance 

Jon Moore, Transit Planner 

Rose Getch, Public Affairs and Marketing Manager 

Tim Bradshaw, Director of Operations 

David Armstrong, Transit Planner 

Tawnya Kristen, Communications Manager, GMTA 

Steve Carlson, Project Development Manager 

Michaella Pacillo, Administrative Assistant 

Members of the Public: 

None 

1. Opening meeting 

Chairman Magowan called the meeting to order at 7:30am 

2. Public Comment 

None 


3. Adjustment of Agenda 

Mr. Watterson announced that the Board retreat will be held on Tuesday, September 

25, 2012. The retreat will take the place of the regular September Board Meeting and

will run all day. He also noted that the next Leadership meeting has been scheduled for 

June 29, 2012. 

Commissioners Dimitruk and Waninger arrive 7:32AM. 

Commissioner Barton noted that Manager Reports are not listed as an agenda item. He 

requested that the Finance report be part of the agenda so that the Board knows the 

status of the budget. Staff agreed that moving forward the Finance Report will be an 

agenda item. 

Commissioner Whitaker arrives 7:33AM. 

Commissioner Barton suggested that we begin today’s meeting with a quick finance 

update, Chairman Magowan agreed. Ms. Daley gave an overview of the Finance 

Report stating that we are on track for total revenue, receivables are not that far off from 

last month and there is nothing that staff is concerned about. Ms. Daley will supply 

monthly reports for the agenda starting with the July 17 Board Meeting. 

4. Consent Agenda (Action) 

• May 15 Board Meeting Minutes 

• May 31 Special Board Meeting Minutes 

• Check Register for the month of April 


Chairman Magowan requested a motion to approve the consent agenda. 

Commissioner Dimitruk made the motion. Commissioner Barton seconded. The 

consent agenda was approved. 

5. Site Selection – Transit Facility in Downtown Burlington. (Action) 

Mr. Frank addressed the Board and requested a motion to select the Saint Paul Street 

site with onsite transit facility as the preferred alternative. There was a brief discussion 

regarding some concerns over the selection that were brought up at the May 31 

meeting. Ultimately, Chairman Magowan requested a motion to approve the site. 

Commissioner Barton made the motion. Commissioner Whitaker seconded. The St. 

Paul Street site selection was approved. 

Commissioner Dimitruk requested that a press release be prepared to alert the public 

that the Board has endorsed this decision. 

6. Municipal Lease Agreement. (Action) 

Following the approval of municipal capital leasing at the May 15 Board meeting, staff 

has obtained quotes for municipal capital lease funding and our attorney has reviewed 

and approved the proposed lease contract for local match of ten buses. There was a 

brief discussion of the benefits of leasing as opposed to bonding. Staff requested 

Board approval for the General Manager to enter into a municipal lease agreement for


local match through a Resolution Authorizing the Execution and Delivery of a Master 

Lease Agreement, Equipment Schedule No. 1, and Escrow Agreement, and Related 

Instruments, and determining other matters in connection therewith. Chairman 

Magowan requested a motion to approve the Municipal Lease Agreement. 

Commissioner Dimitruk made the motion. Commissioner Barton seconded. The 

Municipal Lease Agreement was approved. 

7. Reimbursement Resolution. (Action) 

Mr. Frank and Ms. Daley explained that this resolution is necessary to allow tax-exempt 

financing proceeds (the capital lease) to be used to reimburse CCTA for funds 

advanced to cover project costs, including the local match funding expended on 7 of the 

above mentioned 10 buses that have already been delivered and potentially paid for by 

CCTA. The resolution allows us to look back 60 days and pick up any project-related 

costs for reimbursement without jeopardizing the tax-exempt character of the lease. 

Chairman Magowan requested a motion to approve the Reimbursement Resolution. 

Commissioner Waninger made the motion. Commissioner Powers seconded. The 

Reimbursement Resolution was approved. 

Because of time lapsed, Chairman Magowan requested the Board move to Item 10. 

10. Implementation of Approved Fare Changes. (Discussion) 

Ms. Birkett and Ms. Kristen reviewed the approach to fare change implementation with 

emphasis on Franklin-Grand Isle. They discussed details about the work being done 

regarding the fare increase and are confident that people are comfortable with it. They 

will continue to reach out to employers for more assistance, educational materials for 

drivers, and will display flyers to alert riders. Staff will return in July with changes in our 

bulk buying policy to make things more accessible for our riders. Right now, we’re in a 

good spot. 

8. Purchase of 7 over-the-road coaches. (Action) 

Mr. Frank presented budget and pricing information regarding the purchase of 7 overthe-road 

coaches. These coaches will accommodate 30% more passengers for the 

same employee pay and gas prices. The routes would be the Montpelier LINK where 

there is overcrowding, and it will eventually give us more options for St. Albans and 

Middlebury routes. The coaches were tested before a grant was requested and we 

expect to have them in service sometime this fall. Commissioner Barton suggested they 

have the capacity for marketing. The CCTA logo and information should be on the LINK 

buses to promote ourselves as any other business would. Chairman Magowan 

requested a motion to approve the Purchase of 7 over-the-road coaches. 

Commissioner Dimitruk made the motion. Commissioner Turgeon seconded. The 

Purchase of 7 over-the-road coaches was approved.

9. Purchase of 2 large cut-away buses. (Action) 

Ms. Birkett presented budget and pricing information and requested a motion to enter 

into a contract with El Dorado National to purchase 2 cut-away buses. Chairman 

Magowan requested a motion to approve the purchase of 2 large cut-away buses. 

Commissioner Turgeon made the motion. Commissioner Garabedian seconded. The 

Purchase of 2 large cut-away buses was approved. 

With the meeting running behind schedule and in an effort to get to all the action items, 

Chairman Magowan requested to move to item #12. 

12. Renewal of Line of Credit. (Action) 

Staff has obtained a renewal of our line of credit with Chittenden Bank for Board 

approval. Ms. Daley explained that because we have combined cash and co mingled 

cash with merge of CCTA and GMTA we don’t have a need, in the banks mind, to 

establish a line of credit just yet. Our auditor requested that we have something in place 

for a negative balance. Staff has developed a Board resolution with the bank and 

passed it by the auditor. The result is that if at any time we need access to the money 

via a line of credit we can do this immediately with GM’s signature. Chair Magowan 

noted that this should be a notice not an approval. It will be brought back every year for 

approval and needs to have the fiscal year date on it. Chairman Magowan requested 

three motions to be approved, 1. to approve as written; 2. to amend the resolution to 

have the expiration date of June 30, 2012; and 3. prior to drawing on the line, we notify 

the treasurer or chairman. Chairman Magowan requested a motion. Commissioner 

Barton made the motion. Commissioner Palaia seconded. The three motions were 

approved. 

11. FY 2013 CMAQ Applications. (Discussion) 

Staff is seeking Board input on potential new services. Ms. Birkett presented the 4 

routes that have been identified as potential new services and requested the Board 

consider these additions. On the Urban side there are the Route 15 commuter service 

and a Grand Isle Ferry Commuter service into Burlington. On the Rural side there are 

the Northfield Commuter and the Route 15 Commuter. Ms. Birkett asked the Board if 

there were any other routes the board would like us to consider, and she would be back 

with data in the July meeting. 

Commissioners Dimitruk, Whitaker and Garabedian left 9:44AM. 

Chairman Magowan asked to move to Item #13. 


13. Update on Exit 14 Parking Garage. (Discussion) 

Ms. Birkett gave a brief update on the Exit 14 Parking Garage. There was a Steering 

Committee meeting in May where they presented a draft facility layout. It will be a three 

floor parking garage with 600 spaces dedicated to FAHC, with CCTA providing some 

sort of shuttle service. It will also continue a Fanny Allen remote parking need. They

are suggesting an extension of the College Street Shuttle which would double the cost 

of the service. There is another meeting scheduled in July and another in August that 

CCTA should attend and request a discussion about CCTA involvement. The next step 

would be a written memo. 

If a decision is made to separate ourselves from the project it would have to happen 

before September, therefore, by the August steering committee meeting we need to 

take a position. 

Chairman Magowan suggested we address a letter that says we are troubled that our 

name is being used a lot, that the term public transit is being used and that we are not 

going to change our routes. 

Since we have a quorum, Chairman Magowan requested a motion to move forward with 

direct communication on this matter to the planning group. Commissioner Barton made 

the motion. Commissioner Turgeon seconded. The decision to move forward with 

direct communication was approved. 

Chair Magowan stated that we would skip Item #14 for today. The materials in the 

packet would suffice. 

Chairman Magowan requested a motion to adjourn. Commissioner Palaia made the 

motion. Commissioner Turgeon seconded. The decision to adjourn was approved. 

Meeting adjourned 9:46am 

Respectfully Submitted, Accepted on behalf of the 

Board of Commissioners 

Tom Buckley Steve Magowan 

Vice Chair Chairman 

CCTA Board Meeting 7/17/12 Page 8 of 88

Check RegisterWE 6-1-12 


Document Date Vendor ID Vendor Name Document Number Document Amount 

5/30/2012 V59 Armstrong, David EFT000000001959 $328.16 DCAP & Mileage reimbursement 

5/30/2012 V14 Bruce, Judith EFT000000001960 $404.38 FSA & HRA Reimbursement 

5/30/2012 V18 Curry, Elizabeth EFT000000001961 $381.25 Trip Reimbursement 

5/30/2012 V108 Daley, Michelle EFT000000001962 $73.26 

5/30/2012 V30 Keech, John EFT000000001963 $119.03 HRA Reimbursement 

5/30/2012 V48 Kristen, Tawnya EFT000000001964 $96.15 

5/30/2012 V34 Maple, Walter EFT000000001965 $69.95 

5/30/2012 V36 McLaughlin, Timothy EFT000000001966 $46.57 

5/30/2012 V37 Meigs, Dale EFT000000001967 $185.47 FSA Reimbursement 

5/30/2012 V38 Moore, Jon EFT000000001968 $96.15 

5/30/2012 V50 Parker, Patsy EFT000000001969 $1,464.06 HRA Reimbursement 

5/30/2012 V141 Riley, Shawn EFT000000001970 $91.41 

5/31/2012 V10 Vermont Office of Child Support EFT000000001958 $633.44 

6/1/2012 V279 ABC Bus Companies-Muncie 62374 $1,369.38 Parts Invoice 

6/1/2012 V316 Able Paint, Glass & Flooring Co. 62375 $275.00 

6/1/2012 V213 All Seasons Janitorial, Inc. 62376 $68.62 

6/1/2012 V485 Allen Lumber Co. 62377 $85.49 

6/1/2012 V415 Amazon 62378 $806.03 

6/1/2012 V399 Axle Tech International 62379 $616.00 

6/1/2012 V696 BANG 62380 $1,290.86 Advertising for Free ride Day 

6/1/2012 V220 Barnes Distribution 62381 $617.57 

6/1/2012 V221 Batteries Unlimited,Inc.DBA Interstate Batt 62382 $362.76 

6/1/2012 V222 BlueCross Blue Shield of Vermont 62383 $96,347.79 Health Insurance 

6/1/2012 V500 Blueprints, Etc. 62384 $1,856.40 Color Copies 

6/1/2012 V223 Bond Auto Parts 62385 $899.52 

6/1/2012 V102 Capponi, Andrew 62386 $24.04 

6/1/2012 V230 Car Quest 62387 $27.08 

6/1/2012 V233 Central Vermont Public Service Corp. 62388 $70.86 

6/1/2012 V104 Chagnon, Robert 62389 $76.51 

6/1/2012 V159 Champlain Oil Company, Inc. 62390 $22,900.81 Oil 

6/1/2012 V239 Cummins Northeast LLC 62391 $864.05 

6/1/2012 V242 Danform Shoes 62392 $109.95 

6/1/2012 V110 Dodge, Gordon 62393 $236.78 HRA Reimbursement 

6/1/2012 V321 Empire Janitorial Supply Company 62394 $272.12 

6/1/2012 V250 Fisher Auto Parts 62395 $10.72 

6/1/2012 V252 Fleetpride 62396 $101.97 

6/1/2012 V255 G&K Services 62397 $299.75 

6/1/2012 V115 Gallagher, Donna 62398 $324.69 Employee Reimbursement 

6/1/2012 V256 GFI Genfare 62399 $178.56 

6/1/2012 V257 Gillig Corp. 62400 $1,261.40 2 Parts Invoices 

6/1/2012 V154 Good News Garage 62401 $117.43 

6/1/2012 V259 Grainger 62402 $13.92 

6/1/2012 V260 Green Mountain Kenworth, Inc. 62403 $1,116.31 6 Parts Invoices 

6/1/2012 V377 Hasler 62404 $23.95 

6/1/2012 V263 Heritage Ford 62405 $151.80 

6/1/2012 V47 Ivey, Denise 62406 $95.10 

6/1/2012 V326 J&B International Trucks, Inc. 62407 $105.56 

6/1/2012 V705 James Mumley 62408 $149.95 Shoe Reimbursement 

6/1/2012 V129 Lawrence, Richard 62409 $252.12 Volunteer Driver 

6/1/2012 V267 Lincoln Financial Group 62410 $10.21 

6/1/2012 V702 Lincoln National Life Insurance Company, T 62411 $10,050.06 Life Insurance 

6/1/2012 V539 Martell, Sharon 62412 $160.00 FSA Reimbursement 

6/1/2012 V273 MCI Fleet Support 62413 $123.55 

6/1/2012 V274 McMaster-Carr 62414 $28.94 

6/1/2012 V278 Mohawk Mfg. & Supply Co. 62415 $883.47 

6/1/2012 V282 NABI Inc. 62416 $1,541.88 4 Parts Invoices 

6/1/2012 V283 Neopart LLC 62417 $82.08 

6/1/2012 V349 NOCO Distribution LLC 62418 $4,051.98 2 Parts Invoices 

6/1/2012 V331 North Avenue News 62419 $112.00 

6/1/2012 V287 Northeast Delta Dental 62420 $6,442.54 Dental Insurance/Urban 

6/1/2012 V332 Northern Bus Sales, Inc. 62421 $448,925.45 5 Replacement buses



6/1/2012 V288 Occupational Health Centers of the Southw 62422 $75.00 

6/1/2012 V232 Petty Cash 62423 $97.64 

6/1/2012 V545 Pitney Bowes - Leasing 62424 $95.00 

6/1/2012 V291 Prevost Parts 62425 $45.40 

6/1/2012 V128 Redalieu, Patsy 62426 $50.25 

6/1/2012 V294 RHR Smith & Company 62427 $300.00 

6/1/2012 V296 Rouse Tire Sales 62428 $8,300.52 8 Parts Invoices 

6/1/2012 V299 SB Collins, Inc. 62429 $26,204.84 Fuel 

6/1/2012 V684 Shelburne Shipyard, Inc. 62430 $135.00 

6/1/2012 V451 Stowe, Town of Electric Department 62431 $166.87 

6/1/2012 V148 Tavekelian, Stephen 62432 $956.68 FSA & HRA Reimbursement 

6/1/2012 V311 Teamsters Local 597 62433 $4,739.00 Union Dues 

6/1/2012 V369 Tisseur, Gail 62434 $2,500.00 FSA & HRA Reimbursement 

6/1/2012 V315 United Parcel Service 62435 $20.70 

6/1/2012 V351 Vantage Press 62436 $110.48 

6/1/2012 V392 Vision Service Plan 62437 $1,336.60 Employee Vision Plan 

6/1/2012 V509 Warehouse Distributors of New England 62438 $1,594.00 Parts Invoice 

6/1/2012 V153 Alburgh Taxi EFT000000001927 $691.35 Volunteer Driver 

6/1/2012 V52 Alexander, Jill EFT000000001928 $314.13 Volunteer Driver 

6/1/2012 V55 Boudreau, James EFT000000001929 $480.59 Volunteer Driver 

6/1/2012 V548 Burnor, David EFT000000001930 $207.01 Volunteer Driver 

6/1/2012 V57 Cassidy, Wendell EFT000000001931 $92.68 

6/1/2012 V196 Cheney, Lori EFT000000001932 $193.14 Volunteer Driver 

6/1/2012 V58 Davis, Saba EFT000000001933 $25.53 

6/1/2012 V60 Farr, Delores EFT000000001934 $352.98 Volunteer Driver 

6/1/2012 V379 Fisher, Bert EFT000000001935 $210.90 Volunteer Driver 

6/1/2012 V62 Goodall, Sloan EFT000000001936 $366.30 Volunteer Driver 

6/1/2012 V65 Higgins, Richard EFT000000001937 $204.23 Volunteer Driver 

6/1/2012 V63 Juaire, Denise EFT000000001938 $157.04 Volunteer Driver 

6/1/2012 V70 LeClair, Raymond EFT000000001939 $276.91 Volunteer Driver 

6/1/2012 V550 Luneau, Denise EFT000000001940 $199.77 Volunteer Driver 

6/1/2012 V74 Markham, Laurel EFT000000001941 $106.56 Volunteer Driver 

6/1/2012 V75 Martin, Ronald EFT000000001942 $526.64 Volunteer Driver 

6/1/2012 V76 McGrath, Mary EFT000000001943 $291.93 Volunteer Driver 

6/1/2012 V78 Needle, Stephen EFT000000001944 $438.45 Volunteer Driver 

6/1/2012 V80 Paige, Anita EFT000000001945 $327.45 Volunteer Driver 

6/1/2012 V81 Paige, Charles EFT000000001946 $303.03 Volunteer Driver 

6/1/2012 V82 Parah, Donna EFT000000001947 $397.36 Volunteer Driver 

6/1/2012 V83 Parah, Maurice EFT000000001948 $581.03 Volunteer Driver 

6/1/2012 V84 Peake, Theresa EFT000000001949 $280.83 Volunteer Driver 

6/1/2012 V85 Philip, Robert EFT000000001950 $196.47 Volunteer Driver 

6/1/2012 V86 Pike, Gail EFT000000001951 $480.57 Volunteer Driver 

6/1/2012 V89 Sayers, Gail EFT000000001952 $411.81 Volunteer Driver 

6/1/2012 V93 Timm, Marta EFT000000001953 $198.12 Volunteer Driver 

6/1/2012 V522 Turcotte, S Jeanette EFT000000001954 $118.20 Volunteer Driver 

6/1/2012 V96 Welker, Gary EFT000000001955 $253.61 Volunteer Driver 

6/1/2012 V397 White, Brian EFT000000001956 $709.24 Volunteer Driver 

6/1/2012 V97 Yandow, Dennis EFT000000001957 $675.97 Volunteer Driver 

6/6/2012 V24 Frank, Aaron EFT000000002002 $30.00 


6/6/2012 V17 Cram, Jamie EFT000000002001 $72.55 

6/6/2012 V59 Armstrong, David EFT000000002000 $96.15 


6/6/2012 V38 Moore, Jon EFT000000002005 $96.15 

6/6/2012 V51 Prive, Alfred EFT000000002006 $240.79 FSA Reimbursement 


6/8/2012 V250 Fisher Auto Parts EMIT00000000000002 $0.00 

6/8/2012 V417 Dion Security, Inc. 62465 $1.30 

6/8/2012 V706 Mobbs, Cynthia 62494 $7.83 


6/8/2012 V245 Drive Intern'l 62468 $25.00 

6/8/2012 V304 St. Albans Messenger 62519 $27.75



6/8/2012 V189 Vincelette, Theodore 62528 $29.97 

6/8/2012 V615 Phelps, Denis 62508 $30.00 

6/8/2012 V687 Arsenault, William 62443 $33.30 

6/8/2012 V410 Vermont Gas Systems, Inc. 62527 $34.80 

6/8/2012 V67 Jewett, Sheryl EFT000000001980 $35.52 

6/8/2012 V201 Dragoon, Shelia Jewett- 62467 $36.63 

6/8/2012 V665 Beaderstadt, Andrea 62449 $38.85 

6/8/2012 V622 St. Lawrence, Kerri 62520 $39.95 

6/8/2012 V246 Duffy Waste & Recycling 62469 $40.00 


6/8/2012 V397 White, Brian 62529 $42.00 

6/8/2012 V618 Ionta, Andy 62479 $42.18 

6/8/2012 V441 Bressette, Joseph 62453 $44.40 

6/8/2012 V185 Robinson, Elizabeth 62514 $45.00 

6/8/2012 V203 Ladd, Joyce 62482 $49.95 

6/8/2012 V371 Gagne, Jean-Paul 62473 $50.00 

6/8/2012 V276 Metalworks 62492 $51.39 

6/8/2012 V129 Lawrence, Richard 62485 $58.92 

6/8/2012 V180 Norton, Kelly 62502 $64.08 

6/8/2012 V232 Petty Cash 62507 $64.84 

6/8/2012 V188 Tardy, Astrid 62523 $67.71 

6/8/2012 V133 Mezetovic, Nusret 62493 $70.00 

6/8/2012 V423 Plastics Plus 62509 $70.50 

6/8/2012 V131 Luhrs, Terry 62488 $75.00 

6/8/2012 V165 Deuso, Raeline 62464 $75.60 

6/8/2012 V164 Burrus, Janet 62458 $76.59 

6/8/2012 V226 Burlington Public Works-Water 62457 $83.51 

6/8/2012 V93 Timm, Marta EFT000000001995 $87.68 

6/8/2012 V210 Richardson, Theodore 62513 $88.79 

6/8/2012 V548 Burnor, David EFT000000001974 $91.01 

6/8/2012 V475 Birkett, Meredith 62451 $92.69 


6/8/2012 V396 United Way 62525 $102.50 

6/8/2012 V80 Paige, Anita EFT000000001988 $105.45 Volunteer Driver 

6/8/2012 V175 LeBlanc, Richard 62486 $115.44 Volunteer Driver 

6/8/2012 V700 Panama Supplies & Equipment 62504 $118.90 

6/8/2012 V552 Quill Corporation 62512 $121.35 

6/8/2012 V610 Kilburn, Floyd 62480 $121.60 Travel Reimbursement 

6/8/2012 V683 Fiorini, Kelly 62470 $125.28 Volunteer Driver 



6/8/2012 V94 Aube, Peter 62446 $147.09 FSA Reimbursement 



6/8/2012 V192 Willard, James 62530 $153.18 Volunteer Driver 

6/8/2012 V704 Government Finance Officers Association 62475 $160.00 



6/8/2012 V300 Seven Days 62517 $173.46 



6/8/2012 V310 Swish Kenco Ltd. 62522 $191.70 

6/8/2012 V562 WSKI-AM 62531 $200.00 

6/8/2012 V468 Vermont Department of Motor Vehicles 62526 $205.00 

6/8/2012 V161 Belville, Walter 62450 $222.00 Volunteer Driver 



6/8/2012 V279 ABC Bus Companies-Muncie 62440 $240.28 



6/8/2012 V283 Neopart LLC 62498 $289.40 

6/8/2012 V281 New York State Child Support Process Cent 62499 $300.00



6/8/2012 V280 Mutual of Omaha Insurance Co. 62496 $300.44 

6/8/2012 V667 Maxham, Robert 62490 $309.68 Volunteer Driver 

6/8/2012 V244 DNH Services 62466 $324.00 


6/8/2012 V224 Burlington Communications 62454 $362.50 




6/8/2012 V708 L. Brown & Sons Printing, Inc. 62481 $395.00 

6/8/2012 V156 Anthony, Peter 62442 $407.37 Volunteer Driver 






6/8/2012 V257 Gillig Corp. 62474 $478.40 

6/8/2012 V174 Langlois, Paulette 62483 $519.48 Volunteer Driver 

6/8/2012 V471 Constantine, Julia 62462 $536.63 Volunteer Driver 

6/8/2012 V255 G&K Services 62472 $544.37 

6/8/2012 V92 Sweet, James EFT000000001994 $547.23 Volunteer Driver 

6/8/2012 V703 Chance Rides Manufacturing, Inc 62461 $549.99 

6/8/2012 V214 AT&T Mobility 62444 $566.04 




6/8/2012 V260 Green Mountain Kenworth, Inc. 62476 $755.60 

6/8/2012 V350 Point, The 62510 $800.00 


6/8/2012 V269 Loso's Professional Janitorial Services, Inc. 62487 $862.78 


6/8/2012 V183 Peltier, Ronald 62505 $890.11 Volunteer Driver 


6/8/2012 V690 Lavallee, Lydia 62484 $893.46 Volunteer Driver 

6/8/2012 V301 Sovernet 62518 $916.05 

6/8/2012 V657 Access-AriZe 62441 $1,000.00 Belt Part 

6/8/2012 V253 FleetWave Partners, LLP 62471 $1,034.00 Radios 

6/8/2012 V181 Owen, Helen 62503 $1,096.68 Volunteer Driver 

6/8/2012 V176 Marrier, Michael 62489 $1,218.72 Volunteer Driver 

6/8/2012 V362 Burlington Free Press 62456 $1,272.15 Advertising 

6/8/2012 V290 Peterson Consulting, Inc. 62506 $1,457.25 Shelter Planning 

6/8/2012 V149 Thompson, Gary 62524 $1,721.29 HRA Reimbursement 

6/8/2012 V287 Northeast Delta Dental 62500 $1,743.78 Dental Insurance 

6/8/2012 V341 Autopart International - 2085 62447 $1,821.60 2 Parts Invoices 

6/8/2012 V282 NABI Inc. 62497 $2,229.73 Parts 

6/8/2012 V229 Camerota Truck Parts 62460 $2,285.00 Truck Parts 

6/8/2012 V308 Steadman Hill Consulting, Inc. 62521 $3,933.17 Consulting with Planning 

6/8/2012 V218 Atlantic Detroit Diesel - Allison LLC 62445 $4,023.91 2 Parts Invoices 

6/8/2012 V296 Rouse Tire Sales 62515 $4,077.44 Tires 

6/8/2012 V225 Burlington Electric Department 62455 $4,633.61 Electric 

6/8/2012 V294 RHR Smith & Company 62532 $9,000.00 Audit Prep work 

6/8/2012 V228 C.I.D.E.R., Inc. 62459 $12,611.68 E&D April 

6/8/2012 V264 IBF Solutions, Inc. 62478 $13,222.63 12 Uniform orders 


6/8/2012 V332 Northern Bus Sales, Inc. 62501 $377,502.84 6 Cutaways 

6/13/2012 V34 Maple, Walter EFT000000002016 $69.00 



6/13/2012 V38 Moore, Jon EFT000000002017 $96.15 

6/13/2012 V42 Duma, William EFT000000002010 $111.82 HRA Reimbursement 

6/13/2012 V28 Hewes, Ashley EFT000000002013 $168.41 HRA Reimbursement 

6/13/2012 V19 Delphia, Pam EFT000000002009 $177.01 HRA Reimbursement 

6/13/2012 V30 Keech, John EFT000000002014 $192.27 HRA Reimbursement



6/13/2012 V51 Prive, Alfred EFT000000002018 $240.79 FSA & HRA Reimburse 

6/13/2012 V24 Frank, Aaron EFT000000002011 $377.45 DCAP Reimbursement 

6/13/2012 V45 Commo, Theresa EFT000000002008 $804.44 FSA Reimbursement 

6/13/2012 V26 Getch, Rose EFT000000002012 $1,505.00 FSA Reimbursement 


6/15/2012 V426 Hulbert Supply Co., Inc. 62566 $1.25 

6/15/2012 V282 NABI Inc. 62580 $5.53 

6/15/2012 V232 Petty Cash 62586 $13.49 

6/15/2012 V615 Phelps, Denis 62587 $14.00 

6/15/2012 V332 Northern Bus Sales, Inc. 62582 $14.40 

6/15/2012 V485 Allen Lumber Co. 62537 $16.74 

6/15/2012 V103 Carlson, Stephen 62547 $20.00 

6/15/2012 V238 Crystal Rock Bottled Water 62552 $28.00 

6/15/2012 V261 Green Mountain Power 62563 $28.00 

6/15/2012 V300 Seven Days 62595 $29.82 

6/15/2012 V302 Sports & Fitness Edge Inc. 62596 $33.25 


6/15/2012 V455 County Courier 62551 $42.00 

6/15/2012 V309 Stride Creative Group 62598 $60.00 

6/15/2012 V47 Ivey, Denise 62568 $61.63 


6/15/2012 V427 Lynn Publications 62575 $68.00 


6/15/2012 V80 Paige, Anita EFT000000002040 $77.70 

6/15/2012 V593 Line, Corey 62571 $78.14 

6/15/2012 V132 Messier, Bernie 62579 $85.00 

6/15/2012 V69 C.E Wendel Electric 62546 $93.00 

6/15/2012 V437 Maric, Branko 62577 $99.99 

6/15/2012 V56 Bullock, Lynne EFT000000002022 $101.00 Volunteer Driver 

6/15/2012 V298 Sanel Auto Parts Co. 62593 $105.22 

6/15/2012 V66 Hurlbut, Sarah EFT000000002030 $107.10 Volunteer Driver 

6/15/2012 V337 Wesco Distribution 62603 $111.50 


6/15/2012 V399 Axle Tech International 62539 $124.23 

6/15/2012 V217 Airgas East 62535 $127.65 


6/15/2012 V611 Northwestern Occupational Health 62583 $146.00 








6/15/2012 V136 Pilav, Omer 62588 $174.97 FSA & HRA Reimbursement 

6/15/2012 V646 Keystone 62569 $176.21 


6/15/2012 V130 Leclair, Paul 62570 $186.10 HRA Reimbursement 

6/15/2012 V320 EM Cahill Company, Inc. 62555 $188.22 

6/15/2012 V268 Loomis 62572 $195.91 


6/15/2012 V235 Clark's Truck Center 62549 $210.00 

6/15/2012 V248 Bay State Elevator Company 62541 $210.19 

6/15/2012 V154 Good News Garage 62561 $223.11 





6/15/2012 V255 G&K Services 62559 $248.82 

6/15/2012 V213 All Seasons Janitorial, Inc. 62536 $260.00 


6/15/2012 V690 Lavallee, Lydia EFT000000002033 $272.46 Volunteer Driver






6/15/2012 V570 Chittenden Co. Metropolitan Planning Orga 62548 $325.16 

6/15/2012 V116 Greenwood, Gregory 62564 $329.66 HRA Reimbursement 



6/15/2012 V241 D & W Diesel, Inc. 62554 $347.21 




6/15/2012 V272 Mageeop Office Plus 62576 $396.03 


6/15/2012 V672 Climate Systems, Inc 62550 $409.00 



6/15/2012 V711 Thompson Publishing Group 62600 $428.50 

6/15/2012 V257 Gillig Corp. 62560 $439.54 

6/15/2012 V392 Vision Service Plan 62602 $462.20 


6/15/2012 V114 Fajobi, Adeleke 62557 $491.88 HRA Reimbursement 

6/15/2012 V539 Martell, Sharon 62578 $498.03 FSA Reimbursement 



6/15/2012 V654 IBP Industries, Inc 62567 $543.10 

6/15/2012 V270 Lowe's 62573 $544.19 

6/15/2012 V260 Green Mountain Kenworth, Inc. 62562 $548.13 


6/15/2012 V227 Burlington Telecom 62545 $624.13 



6/15/2012 V289 People's United Businesscard Services 62584 $771.59 


6/15/2012 V500 Blueprints, Etc. 62542 $840.00 


6/15/2012 V131 Luhrs, Terry 62574 $1,010.31 HRA Reimbursement 

6/15/2012 V218 Atlantic Detroit Diesel - Allison LLC 62538 $1,403.60 Diesel 

6/15/2012 V350 Point, The 62589 $1,900.00 Advertising 

6/15/2012 V290 Peterson Consulting, Inc. 62585 $1,979.15 Shelters 

6/15/2012 V362 Burlington Free Press 62544 $2,040.00 Advertising 

6/15/2012 V296 Rouse Tire Sales 62592 $2,164.60 Tires & parts 

6/15/2012 V303 SSTA 62597 $2,346.88 Community Transportation Expo 

6/15/2012 V220 Barnes Distribution 62540 $2,470.47 9 Parts Invoices 

6/15/2012 V284 New G.H. Berlin Oil Company 62581 $2,789.89 Oil 

6/15/2012 V465 Queen City Printers, Ins. 62591 $7,852.00 Bus Mapping Guides 

6/15/2012 V702 Lincoln National Life Insurance Company, T 62604 $9,706.18 Insurance 

6/15/2012 V334 Vanasse Hangen Brustlin, Inc. 62601 $25,594.22 Transit Project 


6/18/2012 V665 Beaderstadt, Andrea EFT000000002055 $21.09 


6/18/2012 V66 Hurlbut, Sarah EFT000000002064 $77.69 











6/18/2012 V71 Lightholder, Stephen EFT000000002068 $256.41 Volunteer Driver







6/18/2012 V690 Lavallee, Lydia EFT000000002066 $315.21 Volunteer Driver 















6/19/2012 V714 State of Vermont 62605 $200.00 

6/21/2012 V28 Hewes, Ashley EFT000000002095 $41.85 

6/21/2012 V137 Plante, Karen EFT000000002099 $60.57 



6/21/2012 V38 Moore, Jon EFT000000002098 $96.15 

6/21/2012 V18 Curry, Elizabeth EFT000000002090 $112.32 ER FSA Reimbursement 

6/21/2012 V19 Delphia, Pam EFT000000002091 $162.14 HRA Reimbursement 

6/21/2012 V39 Sweeney, Cecil EFT000000002100 $247.84 FSA & HRA Reimbursement 

6/21/2012 V37 Meigs, Dale EFT000000002097 $290.06 HRA Reimbursement 

6/21/2012 V11 Asper, Sheryl EFT000000002088 $446.70 FSA Reimbursement 

6/21/2012 V14 Bruce, Judith EFT000000002089 $470.94 HRA Reimbursement 

6/21/2012 V21 Elezovic, Sebina EFT000000002093 $693.20 FSA Reimbursement 

6/21/2012 V24 Frank, Aaron EFT000000002094 $888.30 FSA & HRA, DCAP Reimbursement 


6/21/2012 V20 Dion, Dennis EFT000000002092 $2,181.74 FSA & HRA Reimbursement 

6/22/2012 V283 Neopart LLC 62673 $3.59 

6/22/2012 V216 Advance Auto Parts 62609 $5.00 

6/22/2012 V185 Robinson, Elizabeth 62691 $5.76 

6/22/2012 V267 Lincoln Financial Group 62662 $10.21 

6/22/2012 V441 Bressette, Joseph 62616 $11.10 

6/22/2012 V218 Atlantic Detroit Diesel - Allison LLC 62611 $12.04 

6/22/2012 V691 Rogers, Robert 62692 $12.60 



6/22/2012 V234 Charlebois Truck Parts, Inc. 62626 $20.68 

6/22/2012 V377 Hasler 62652 $23.95 

6/22/2012 V679 Rice, George 62688 $26.64 

6/22/2012 V16 Charbonneau, Paul 62625 $27.58 

6/22/2012 V188 Tardy, Astrid 62698 $27.75 

6/22/2012 V189 Vincelette, Theodore 62705 $29.97 

6/22/2012 V298 Sanel Auto Parts Co. 62693 $30.00 

6/22/2012 V236 Colonial Supplemental Insurance 62631 $34.95 

6/22/2012 V47 Ivey, Denise 62655 $46.23 

6/22/2012 V694 Centerpiece Florist, Inc. 62620 $55.00 

6/22/2012 V678 Jarvis, Karen 62657 $58.80 

6/22/2012 V128 Redalieu, Patsy 62687 $61.79 

6/22/2012 V191 White, Olive 62710 $65.49 

6/22/2012 V233 Central Vermont Public Service Corp. 62621 $66.68 

6/22/2012 V195 Chalmers, Robert 62623 $75.47 

6/22/2012 V165 Deuso, Raeline 62638 $75.60 

6/22/2012 V179 Modica, Robert 62669 $79.92 

6/22/2012 V468 Vermont Department of Motor Vehicles 62712 $82.00



6/22/2012 V210 Richardson, Theodore 62689 $84.35 

6/22/2012 V219 Aubuchon C/O Blue Tarp Financial, Inc. 62612 $94.45 

6/22/2012 V109 Clodgo, Nancy Desrochers - 62629 $100.00 Vision Reimbursement 


6/22/2012 V164 Burrus, Janet 62619 $101.01 Volunteer Driver 

6/22/2012 V259 Grainger 62649 $102.32 

6/22/2012 V712 Ward, Jacqueline 62707 $106.77 Volunteer Driver 

6/22/2012 V647 Lake Street Auto Sales & Service 62658 $107.90 

6/22/2012 V331 North Avenue News 62678 $112.00 

6/22/2012 V326 J&B International Trucks, Inc. 62656 $115.05 


6/22/2012 V710 Smedy, Courtney 62694 $127.65 Volunteer Driver 

6/22/2012 V285 New York Life 62675 $142.93 

6/22/2012 V114 Fajobi, Adeleke 62642 $147.09 HRA Reimbursement 

6/22/2012 V192 Willard, James 62711 $153.18 Volunteer Driver 

6/22/2012 V667 Maxham, Robert 62666 $156.47 Volunteer Driver 


6/22/2012 V238 Crystal Rock Bottled Water 62633 $168.00 

6/22/2012 V158 Action Towing Service 62608 $175.00 

6/22/2012 V161 Belville, Walter 62613 $182.04 Volunteer Driver 

6/22/2012 V175 LeBlanc, Richard 62660 $194.25 Volunteer Driver 

6/22/2012 V224 Burlington Communications 62617 $213.25 

6/22/2012 V545 Pitney Bowes - Leasing 62685 $255.66 

6/22/2012 V583 Griffith, Tom 62651 $258.80 FSA Reimbursement 

6/22/2012 V110 Dodge, Gordon 62639 $269.06 HRA Reimbursement 

6/22/2012 V707 Westward Equipment Service 62709 $272.43 

6/22/2012 V174 Langlois, Paulette 62659 $280.83 Volunteer Driver 

6/22/2012 V322 Fox Printing 62646 $281.78 

6/22/2012 V127 Omanovic, Nezim 62680 $293.48 FSA Reimbursement 

6/22/2012 V255 G&K Services 62647 $299.75 

6/22/2012 V281 New York State Child Support 62676 $300.00 

6/22/2012 V336 W.B Mason Co., Inc. 62706 $300.84 

6/22/2012 V314 Unum Life Insurance 62702 $311.90 


6/22/2012 V166 Deuso, Delores 62637 $326.34 Volunteer Driver 

6/22/2012 V282 NABI Inc. 62672 $328.79 

6/22/2012 V288 Occupational Health Centers 62679 $375.00 

6/22/2012 V156 Anthony, Peter 62610 $388.50 Volunteer Driver 


6/22/2012 V602 Ricoh USA, Inc. 62690 $449.00 

6/22/2012 V183 Peltier, Ronald 62684 $483.37 Volunteer Driver 

6/22/2012 V697 Municipal Leasing Consultants 62671 $550.00 


6/22/2012 V407 Paramed Plus, Inc. 62683 $594.92 

6/22/2012 V176 Marrier, Michael 62665 $626.57 Volunteer Driver 

6/22/2012 V471 Constantine, Julia 62632 $627.08 Volunteer Driver 

6/22/2012 V653 McKee, Giuliani & Cleveland PC 62668 $641.00 

6/22/2012 V241 D & W Diesel, Inc. 62636 $650.48 

6/22/2012 V131 Luhrs, Terry 62664 $681.02 HRA Reimbursement 

6/22/2012 V487 Champlain Radio Group 62624 $700.00 

6/22/2012 V148 Tavekelian, Stephen 62699 $707.49 Vision & HRA Reimbursement 

6/22/2012 V430 Curtis Lumber Co. Inc 62635 $774.95 

6/22/2012 V104 Chagnon, Robert 62622 $781.79 HRA Reimbursement 

6/22/2012 V182 Parah, David 62682 $796.42 v 


6/22/2012 V269 Loso's Professional Janitorial Services, Inc. 62663 $862.78 

6/22/2012 V312 Stowe, Town of 62696 $866.96 

6/22/2012 V170 Hertz, Kenneth 62654 $868.02 Volunteer Driver 

6/22/2012 V286 Nick & Morrissey Development LLC 62677 $1,030.00 July Rent/Church St 

6/22/2012 V291 Prevost Parts 62686 $1,072.11 4 Parts Invoices 

6/22/2012 V260 Green Mountain Kenworth, Inc. 62650 $1,115.56 7 Parts Invoices 

6/22/2012 V509 Warehouse Distributors of NE 62708 $1,123.60 Parts



6/22/2012 V284 New G.H. Berlin Oil Company 62674 $1,130.30 Oil 

6/22/2012 V226 Burlington Public Works-Water 62618 $1,172.17 Water Bill 

6/22/2012 V253 FleetWave Partners, LLP 62644 $1,368.00 Analog Repeater Billing 

6/22/2012 V394 Formula Ford Inc. 62645 $1,409.56 5 Parts Invoices 

6/22/2012 V181 Owen, Helen 62681 $1,471.86 Volunteer Driver 

6/22/2012 V223 Bond Auto Parts 62615 $1,605.56 15 Invoices 

6/22/2012 V385 Vermont Offender Work Program 62704 $1,639.00 Bus Cleaners 

6/22/2012 V309 Stride Creative Group 62697 $1,935.90 System Map updates 

6/22/2012 V709 Civil Engineering Associates, Inc 62627 $2,232.00 New Bus Shelter work 

6/22/2012 V235 Clark's Truck Center 62628 $3,281.04 4 Parts Invoices 

6/22/2012 V239 Cummins Northeast LLC 62634 $3,508.81 2 Parts Invoices 

6/22/2012 V600 Cody Chevrolet 62630 $4,155.57 3 Parts Invoices 

6/22/2012 V713 Euclid Products Co., Inc. 62641 $4,565.42 Fare Boxes for GMTA buses 

6/22/2012 V308 Steadman Hill Consulting, Inc. 62695 $11,575.55 Transit Asst. Contract 

6/22/2012 V257 Gillig Corp. 62648 $13,191.51 Parts Invoices Inc Window kit 

6/22/2012 V334 Vanasse Hangen Brustlin, Inc. 62703 $26,494.80 Downtown transit Project 

6/22/2012 V313 Travelers 62700 $78,292.96 Insurance 

6/22/2012 V222 BlueCross Blue Shield of Vermont 62614 $90,448.04 Health Insurance 

6/29/2012 V221 Batteries Unlimited,Inc. EMIT00000000000002 $0.00 

6/29/2012 V250 Fisher Auto Parts EMIT00000000000002 $0.00 

6/29/2012 V273 MCI Fleet Support EMIT00000000000002 $0.00 

6/29/2012 V291 Prevost Parts EMIT00000000000002 $0.00 


6/27/2012 V370 Ballou, Philip EFT000000002102 $25.00 


6/29/2012 V139 Prell, Susan 62745 $27.99 

6/29/2012 V600 Cody Chevrolet 62723 $28.57 

6/29/2012 V715 Green Mountain Electric Supply 62728 $32.24 



6/29/2012 V56 Bullock, Lynne EFT000000002115 $52.17 

6/29/2012 V283 Neopart LLC 62740 $54.20 

6/29/2012 V665 Beaderstadt, Andrea EFT000000002113 $64.38 


6/29/2012 V340 Mayville, Michael 62736 $74.62 

6/29/2012 V716 Hardy, Gerald 62732 $79.95 

6/29/2012 V113 Moffat, Thomas 62738 $83.75 

6/29/2012 V118 Gyscek, Carol 62730 $92.10 



6/29/2012 V100 Raymond, Kerry 62749 $96.94 

6/29/2012 V39 Sweeney, Cecil 62765 $100.00 Shoe Reimbursement 

6/29/2012 V131 Luhrs, Terry 62734 $102.49 HRA Reimbursement 


6/29/2012 V412 Capitol Copy 62717 $112.50 

6/29/2012 V104 Chagnon, Robert 62719 $121.46 HRA Reimbursement 

6/27/2012 V30 Keech, John EFT000000002105 $129.27 HRA Reimbursement 



6/27/2012 V38 Moore, Jon EFT000000002109 $157.15 DCAP&FSA Reimbursement 

6/29/2012 V117 Guyette, Howard 62729 $161.24 FSA Reimbursement 

6/29/2012 V505 Radio Vermont 62748 $166.50 

6/29/2012 V128 Redalieu, Patsy 62750 $182.99 FSA Reimbursement 


6/29/2012 V562 WSKI-AM 62763 $190.00 





6/29/2012 V255 G&K Services 62726 $248.82 


6/29/2012 V78 Needle, Stephen EFT000000002129 $249.75 Volunteer Driver





6/29/2012 V292 Professional Plaza LLC 62746 $285.95 

6/27/2012 V613 Potter, Shawn EFT000000002110 $293.01 FSA Reimbursement 





6/29/2012 V16 Charbonneau, Paul 62721 $369.78 FSA Reimbursement 

6/29/2012 V410 Vermont Gas Systems, Inc. 62761 $372.60 



6/29/2012 V416 Auto Paint Plus 62713 $426.90 

6/29/2012 V132 Messier, Bernie 62737 $427.93 HRA Reimbursement 

6/29/2012 V690 Lavallee, Lydia EFT000000002124 $433.95 Volunteer Driver 

6/27/2012 V31 King, Arnold EFT000000002106 $436.26 HRA Reimbursement 




6/29/2012 V231 Casella Waste Mgt., Inc. 62718 $491.10 

6/29/2012 V304 St. Albans Messenger 62756 $500.00 




6/29/2012 V302 Sports & Fitness Edge Inc. 62754 $517.00 

6/29/2012 V402 Fastenal Company 62725 $531.81 

6/29/2012 V433 Workplace Solutions, Inc. 62762 $568.75 

6/27/2012 V44 Chadwick, Patricia EFT000000002103 $580.91 HRA Reimbursement 


6/29/2012 V262 Hall Communication, Inc. 62731 $660.00 


6/29/2012 V350 Point, The 62744 $760.00 


6/29/2012 V452 Times Argus, The 62759 $784.90 

6/27/2012 V371 Gagne, Jean-Paul EFT000000002104 $794.57 FSA Reimbursement 




6/29/2012 V293 Charlebois, R.R Inc. 62722 $1,049.40 Diesel Exhaust fluid 

6/29/2012 V290 Peterson Consulting, Inc. 62742 $1,120.00 Shelters 

6/29/2012 V423 Plastics Plus 62743 $1,656.05 Bus Signs 

6/29/2012 V686 Shearer Chevrolet 62753 $1,889.76 Pump&Charger 

6/29/2012 V445 Front Porch Forum, Inc 62764 $2,080.00 Renewal for Custom Access 

6/29/2012 V289 People's United Businesscard Services 62741 $2,614.32 (2) Credit Cards 

6/29/2012 V271 M.T. Plaza 62735 $2,647.63 Rent for St Albans 

6/29/2012 V296 Rouse Tire Sales 62751 $3,596.10 Tires 

6/29/2012 V311 Teamsters Local 597 62758 $4,639.00 Union Dues 

6/29/2012 V225 Burlington Electric Department 62715 $5,279.62 Electric 

6/29/2012 V465 Queen City Printers, Ins. 62747 $7,049.00 Bus Map Guides 

6/29/2012 V228 C.I.D.E.R., Inc. 62716 $13,131.25 Medicaid/May 

6/29/2012 V159 Champlain Oil Company, Inc. 62720 $21,471.09 Oil 


6/29/2012 V303 SSTA 62755 $100,684.18 ADA May 

6/29/2012 V257 Gillig Corp. 62727 $1,951,130.00 (5) Gillig Buses


Chittenden County Transportation Authority 

Financials Memo for the Month Ending May 31, 2012 

Prepared by: Michelle Daley, Director of Finance 

TheMay 31, 2012financialstatements have been reviewedforcompletenessand accuracy.The 

following isafurtherexplanationof someofthedifferentaspectsofthefinancialsforyourinformation. 

AttheendofMay,thebalance of cashonhand was$2,490,581. 

Ofthisamount$57,605wastheUrbanCashEnding Balance.The most recent update on the Preventative 

Maintenance Grant availability is now slated to be more like August, 2012. If you recall, last year we were 

not able to drawdown the Preventive Maintenance Grant funds until late August. 

TheagedaccountsreceivableforMay 31,2012were$413,058at monthend.Theagingdetailsareas follows: 

Current 341,674 

31-60 Days 52,126 

61-90 Days 11,982 

91 and Over 7,276 

Last month the total A/R balance was $665,582. 

Of the amount due over 60 Days at the end of May all but $1,945 was received in June. The majority of the 

remaining amount due over 60 days is from one customer. CCTA grants staff has been working to remedy 

this cycle of late payments from this customer. We are confident that the past due amount will be brought 

current within the next quarter. 

The urban operating budget is adjusted at the end of each month to reflect a net of zero, which is due to one of 

our federal operating grants which, at best, allow us to breakeven. The rural operating budget does not have a 

similar grant, and since the rural grants are prepaid,the finance team has traditionally accrued/deferred at a rate 

of 1/12 th of the grant rather than adjusting based on the actual expenses during the fiscal year. However, I do 

want to point out that at year end the final reconciliations will adjust for actuals. 

After reviewing the Budget vs. Actual report there are a few line items that need a little further explanation. The 

explanations and line items are as follows: 

Operating Revenue in total is right at the targeted budget as of May based on an11/12 th analysis of revenuesthe 

expected target this month is 91%. The few line items below are the ones that stand out the most and require a 

little further explanation. 

• Planning Revenuecontinues to trend under budget, this is not concerning since the expense line 

related to this revenue titled “MPO Planning” expense is also trending under budget by nearly the 

same percentage as urban planning revenues. 

• Sale of Equipment is the gain from the insurance proceeds we received on the buses that 

weredisposedbecauseofTropicalStormIreneontheruralside. 

Theseinsuranceproceedswereusedto purchasesevennewbuses. 

Wehadinitiallyreceived5newbusesfromthepreviousyear’scapital planwhich helped us 

gettheservicesbackupandrunningimmediatelyandmakesure theMountain Services 

werestartedontime. 

• Medicaid Admin Revenue is over budget because we had anticipated the bus pass program would 

be changing mid-year and DVHA (Department of VT Health Access) extended the contract through 

the end of the fiscal year. 

Subsidies and Grant Revenues are slightly under the projected target budget level. 

TheStateOperatingGrantishigherthan budgetedandthisisduetothe additionalfunds we’vereceived from 

theState OfVermonttostarttheCommuter LinkrunsforthedisplacedVTWorkersfromIrene. 

Personnel Wages and Benefits are in total within budget targets and in some cases under budget.

• Driver Wages for both the urban and rural regions are higher than would be expected according to 

the expected budget target. In the Rural areas this is explained because we operatea service with 

extreme winter peak. By April 8 th , all of the Mountain services were concluded and we should start to 

see wages level back out. For the urban service area we have added the commuter service for the 

State of Vermont Office workers who have been displaced by Irene with two morning and afternoon 

runs which began in October. In mid-February we added an additional Montpelier PM Link trip. At 

the end of April we started the Hinesburg 116 Commuter. None of theassociated expenses for these 

services were budgeted, although as noted above, we are receiving unbudgeted revenues to offset 

the expenses. 

• Unemployment tax expenseis way below budget. CCTA is a reimbursement employer for 

Unemployment tax rather than a quarterly payer. What this means is that we pay the benefits when 

they are incurred. Recently, I spoke with the VT Department of Labor and it was explained to me that 

because of the look back period on unemployment benefits CCTA most likely will not incur any 

expense for Rural unemployed individuals until some point next fiscal year. 

• PensionPlanExpenseisoverbudgetontheruralside,atthetimeofbudgetingitwasn’tclearhow 

manyoftheemployeeswouldsignontothepensionplan. Weusedhistoricalusageandwedidn’t 

accountfora fewothersenrolling. 

Allotheroperating expensesarewithintheexpectedbudgetrange. Thefollowing accounts arefurtherexplained 

tohelpyoubetterunderstandwhereweare. 

• DuesandSubscriptionsappearstobewayoverbudget. In prior years, CCTA prepaid and then 

amortized association memberships. This year we paid it in July. 

• AuditingFeesfor the FY2011 audit have been paid in full and the audit report has been issued 

along with the single audit has been filed. We were billed extra for services that were 

outside of the scope of the audit. RHR Smith reviewed our combined cost allocation 

plan for completeness and accuracy prior to the submission to the Federal Transit 

Administration. 

• FacilityMaintenanceishighandthisisprimarilyduetothefloodrelatedrecoverycosts. Weare 

expectingtorecoupafairmajorityofthesecostsandtheboardwillreceiveafullaccounting ofthe 

costsandwhattheactualcosttouswillbeonceallpartieshavepaid. Over the course of the next 

couple of months, we will be working to reconcile the costs with the reimbursements and once 

the grant is closed we will report this to the board. 

• ADA/SSTA Paratransit we are expecting this line item to be approximately 8% over the 

budgeted amount within this entitlement program. Staff continues working hard to contain 

costs. The increases are due to increase in the ridership in the ADA program. 

• Fare Media on the rural side has expenses to replace the fare media tickets that were lost 

during the flood. 

• Marketing Expenses in total are within the target budget range. 


CCTA/GMTA 

Statement of Net Assets 

For the Eleven Months Ending May 31, 2012 

ASSETS 


As Of 2012 As Of 2011 

Current Assets: 

Cash and Investments 

Receivables: 

2,490,581 671,510 

Grant 63,760 2,107,250 

Other 2,077,337 422,971 

Deferred Cost Pool 13,816 13,816 

Inventories 503,685 444,686 

Prepaid Expenses 194,443 88,889 

Total Current Assets 5,343,622 3,749,122 

Noncurrent Assets: 

Land, Structures And 

Equipment - net of accumulated depreciation 21,031,426 18,638,659 

TOTAL ASSETS 

LIABILITIES AND FUND EQUITY 

26,375,048 22,387,780 

Current Liabilities: 

Accounts Payable 1,375,120 398,949 

Accrued Payroll Expenses 80,302 80,302 

Other Accrued Expenses 32,375 33,668 

Deferred Revenue 458,594 14,370 

Line of Credit 0 950,000 

Total Current Liabilities 1,946,391 1,477,288 

Long-Term Liabilities: 

Accrued Compensated Absences 642,370 547,447 

Retirement Benefits Accrued 88,084 100,000 

Total Long-Term Liabilities 730,454 647,447 

Total Liabilities 2,676,845 2,124,735 

Fund Equity: 

Invested in capital assets, net of related debt 21,749,988 18,638,659 

Restricted 345,808 345,808 

Unrestricted, Designated 514,855 459,418 

Unrestricted 1,722,040 819,161 

Current Year Change in Net Assets (634,489) 0 

Total Fund Equity 23,698,203 20,263,045 

TOTAL LIABILITIES AND FUND EQUITY 26,375,048 22,387,780


and CCTA dba Green Mountain Transit 

Urban Rural Budget Vs. Actuals 



Target 91% 

Urban Rural Combined Urban Rural Combined Urban Rural Combined 

Year To Date Total Budget Budget Variance 

REVENUES 

OPERATING REVENUE 

Passenger Revenue 2,375,221.08 75,413.77 $2,450,634.85 2,487,743.00 72,987.00 $2,560,730.00 95.48% 103.32% 95.70% 

Advertising Revenue 85,217.50 4,940.00 90,157.50 120,000.00 5,755.00 125,755.00 71.01% 85.84% 71.69% 

Planning Revenue 232,966.57 5,163.79 238,130.36 337,395.00 12,000.00 349,395.00 69.05% 43.03% 68.16% 

Interest Earnings 1,943.32 4,569.69 6,513.01 1,000.00 2,500.00 3,500.00 194.33% 182.79% 186.09% 

Miscellaneous Revenue 38,354.10 3,609.27 41,963.37 20,000.00 11,400.00 31,400.00 191.77% 31.66% 133.64% 

Sales Of Equipment (1,860.71) 86,507.34 84,646.63 5,000.00 0.00 5,000.00 -37.21% 0.00% 1692.93% 

Medicaid Admin. Revenue 36,190.00 316,192.70 352,382.70 19,200.00 347,107.00 366,307.00 188.49% 91.09% 96.20% 

Medicaid Purchase Of Svc 0.00 1,032,784.47 1,032,784.47 0.00 1,283,770.00 1,283,770.00 0.00% 80.45% 80.45% 

Purchase of Service 33,685.18 92,541.32 126,226.50 89,172.00 99,400.00 188,572.00 37.78% 93.10% 66.94% 

Warranty Revenue 25,618.51 10,921.50 36,540.01 0.00 0.00 0.00 0.00% 0.00% 0.00% 

---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------- ----------- ------------- 

Operating Revenue 2,827,335.55 1,632,643.85 4,459,979.40 3,079,510.00 1,834,919.00 4,914,429.00 91.81% 88.98% 90.75% 

---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------- ----------- ------------- 

SUBSIDIES AND GRANT REVENUE 

Municpal Memeber Assessments 1,752,441.08 0.00 1,752,441.08 1,906,943.00 0.00 1,906,943.00 91.90% 0.00% 91.90% 

Municipal Paratransit Assessments 495,433.58 0.00 495,433.58 540,473.00 0.00 540,473.00 91.67% 0.00% 91.67% 

Local Operating Assistance 0.00 350,091.77 350,091.77 0.00 377,763.00 377,763.00 0.00% 92.67% 92.67% 

Federal Urban Formula Grant 937,141.28 0.00 937,141.28 1,776,414.00 0.00 1,776,414.00 52.75% 0.00% 52.75% 

Federal Rural Operating Grant 0.00 1,374,519.00 1,374,519.00 0.00 1,499,475.00 1,499,475.00 0.00% 91.67% 91.67% 

State Regular Subsidy Operating Grant 1,813,582.00 750,403.00 2,563,985.00 1,740,777.00 818,621.00 2,559,398.00 104.18% 91.67% 100.18% 

E&D Grants and Local Match 0.00 1,062,388.06 1,062,388.06 0.00 1,203,684.00 1,203,684.00 0.00% 88.26% 88.26% 

Federal Grants 2,634,544.90 260,683.07 2,895,227.97 2,778,733.00 258,941.00 3,037,674.00 94.81% 100.67% 95.31% 

Capital Reserve Revenue 0.00 0.00 0.00 0.00 12,600.00 12,600.00 0.00% 0.00% 0.00% 

---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------- ----------- ------------- 

Total Subsidies and Grant Revenue 7,633,142.84 3,798,084.90 11,431,227.74 8,743,340.00 4,171,084.00 12,914,424.00 87.30% 91.06% 88.52% 

---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------- ----------- ------------- 

Total Revenue 10,460,478.39 5,430,728.75 15,891,207.14 11,822,850.00 6,006,003.00 17,828,853.00 88.48% 90.42% 89.13% 

---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ---------------------- ----------- ----------- ------------- 

EXPENSES 

SALARIES AND WAGES 

Admin Wages 1,356,236.00 643,139.26 1,999,375.26 1,697,618.00 710,954.00 2,408,572.00 79.89% 90.46% 83.01% 

Driver/Operator Wages 2,895,199.67 1,076,077.90 3,971,277.57 2,987,957.00 1,122,043.00 4,110,000.00 96.90% 95.90% 96.62% 

Vehicle Repair Wages 691,264.47 78,599.26 769,863.73 810,797.00 91,420.00 902,217.00 85.26% 85.98% 85.33% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Salaries and Wages 4,942,700.14 1,797,816.42 6,740,516.56 5,496,372.00 1,924,417.00 7,420,789.00 89.93% 93.42% 90.83% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

PERSONNEL TAXES AND BENEFITS 

Page 1 of 4 (Budget vs. Actual Report)






Target 91% 



Payroll Taxes (FICA/MC) 375,580.67 135,521.26 511,101.93 412,228.00 144,331.00 556,559.00 91.11% 93.90% 91.83% 

Unemployment Tax Exp 3,660.05 1,065.99 4,726.04 35,000.00 20,000.00 55,000.00 10.46% 5.33% 8.59% 

Medical Insurance/HRA 861,036.20 275,962.01 1,136,998.21 1,186,285.00 357,663.00 1,543,948.00 72.58% 77.16% 73.64% 

Pension Plan Expenses 206,932.58 57,899.60 264,832.18 302,300.00 24,055.00 326,355.00 68.45% 240.70% 81.15% 

Other Employee Beneifts 191,189.08 65,895.77 257,084.85 242,382.00 82,307.00 324,689.00 78.88% 80.06% 79.18% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Personnel Taxes and Benefits 1,638,398.58 536,344.63 2,174,743.21 2,178,195.00 628,356.00 2,806,551.00 75.22% 85.36% 77.49% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

GENERAL AND ADMIN EXPENSES 

Admin Supplies and Expenses 41,838.09 17,688.31 59,526.40 39,770.00 21,100.00 60,870.00 105.20% 83.83% 97.79% 

Recruiting Expenses 10,309.60 5,921.80 16,231.40 20,500.00 7,000.00 27,500.00 50.29% 84.60% 59.02% 

Dues and Subscriptions 18,546.50 5,184.61 23,731.11 20,325.00 5,765.00 26,090.00 91.25% 89.93% 90.96% 

Travel and Meetings 20,102.95 7,988.46 28,091.41 22,000.00 11,000.00 33,000.00 91.38% 72.62% 85.13% 

Communications 24,983.78 13,412.57 38,396.35 29,640.00 20,208.00 49,848.00 84.29% 66.37% 77.03% 

Computer Service Exp 46,633.40 18,598.26 65,231.66 53,740.00 16,946.00 70,686.00 86.78% 109.75% 92.28% 

Legal Fees 28,469.80 4,608.35 33,078.15 25,000.00 20,000.00 45,000.00 113.88% 23.04% 73.51% 

Insurance 411,809.00 236,089.94 647,898.94 523,130.00 345,366.00 868,496.00 78.72% 68.36% 74.60% 

Audit Fees 21,665.00 750.00 22,415.00 21,000.00 4,500.00 25,500.00 103.17% 16.67% 87.90% 

Consulting Fees 2,696.40 0.00 2,696.40 3,000.00 3,000.00 6,000.00 89.88% 0.00% 44.94% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

General and Admin Expenses 627,054.52 310,242.30 937,296.82 758,105.00 454,885.00 1,212,990.00 82.71% 68.20% 77.27% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

OPERATIONS EXPENSES 

Employee Testing 9,421.62 11,326.22 20,747.84 12,440.00 14,800.00 27,240.00 75.74% 76.53% 76.17% 

Driver's Uniforms 28,889.86 11,417.88 40,307.74 35,395.00 20,170.00 55,565.00 81.62% 56.61% 72.54% 

Misc. Operating Exp 6,537.75 100.00 6,637.75 9,000.00 300.00 9,300.00 72.64% 33.33% 71.37% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Operations Expenses 44,849.23 22,844.10 67,693.33 56,835.00 35,270.00 92,105.00 78.91% 64.77% 73.50% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

PLANNING EXPENSES 

Other Planning Expenses 0.00 18,157.35 18,157.35 0.00 12,000.00 12,000.00 0.00% 151.31% 151.31% 

MPO Planning Expenses 92,156.11 0.00 92,156.11 138,000.00 0.00 138,000.00 66.78% 0.00% 66.78% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Planning Expenses 92,156.11 18,157.35 110,313.46 138,000.00 12,000.00 150,000.00 66.78% 151.31% 73.54% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 







Target 91% 



VEHICLE/BUILDING MAINTENANCE EXP 

Parts Expense - Non-Revenue Vehicles 9,659.84 6,246.09 15,905.93 10,000.00 9,500.00 19,500.00 96.60% 65.75% 81.57% 

Parts Expense - Revenue Vehicles 126,114.04 122,394.16 248,508.20 172,005.00 139,909.00 311,914.00 73.32% 87.48% 79.67% 

Tires 44,749.22 30,904.87 75,654.09 63,200.00 31,419.00 94,619.00 70.81% 98.36% 79.96% 

Facility Maintenance 43,991.11 151,924.42 195,915.53 52,000.00 57,200.00 109,200.00 84.60% 265.60% 179.41% 

Passenger Facility Expenses 13,832.57 743.57 14,576.14 22,217.00 8,100.00 30,317.00 62.26% 9.18% 48.08% 

Cleaning Expense 35,705.94 9,480.72 45,186.66 64,708.00 15,120.00 79,828.00 55.18% 62.70% 56.61% 

Light, Heat and Water 97,883.68 48,273.09 146,156.77 140,000.00 58,749.00 198,749.00 69.92% 82.17% 73.54% 

Fuel - Vehicles 1,144,483.62 356,864.66 1,501,348.28 1,300,191.00 424,010.00 1,724,201.00 88.02% 84.16% 87.08% 

Maintenance Tools/Supplies/Uniforms 49,002.69 6,798.73 55,801.42 63,753.00 19,240.00 82,993.00 76.86% 35.34% 67.24% 

Misc Maint Expenses and fees 3,668.25 18,378.25 22,046.50 11,400.00 22,500.00 33,900.00 32.18% 81.68% 65.03% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Vehicle/Building Maintenance Exp 1,569,090.96 752,008.56 2,321,099.52 1,899,474.00 785,747.00 2,685,221.00 82.61% 95.71% 86.44% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

CONTRACTOR EXPENSES 

ADA/SSTA Paratransit 1,171,644.08 0.00 1,171,644.08 1,177,595.00 0.00 1,177,595.00 99.49% 0.00% 99.49% 

Medical Consulting 0.00 0.00 0.00 50,000.00 0.00 50,000.00 0.00% 0.00% 0.00% 

Volunteer Drivers 0.00 602,066.91 602,066.91 0.00 640,223.00 640,223.00 0.00% 94.04% 94.04% 

Other Transportation (incl Cabs) 11,209.60 576,476.68 587,686.28 63,540.00 751,566.00 815,106.00 17.64% 76.70% 72.10% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Contractor Expenses 1,182,853.68 1,178,543.59 2,361,397.27 1,291,135.00 1,391,789.00 2,682,924.00 91.61% 84.68% 88.02% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

MARKETING EXPENSE 

Bus Tickets/Fare Media 16,653.87 4,592.61 21,246.48 17,000.00 5,250.00 22,250.00 97.96% 87.48% 95.49% 

Marketing Expense 99,519.63 47,939.57 147,459.20 164,400.00 23,760.00 188,160.00 60.54% 201.77% 78.37% 

Public Information 33,993.24 39,643.86 73,637.10 44,745.00 102,660.00 147,405.00 75.97% 38.62% 49.96% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Marketing Expense 150,166.74 92,176.04 242,342.78 226,145.00 131,670.00 357,815.00 66.40% 70.01% 67.73% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

OTHER EXPENSES 

Allowance for Doubtful Accounts 0.00 0.00 0.00 0.00 1,788.00 1,788.00 0.00% 0.00% 0.00% 

Debt Service/Capital Reserve 0.00 0.00 0.00 26,300.00 0.00 26,300.00 0.00% 0.00% 0.00% 

Bond Interest 3,382.50 0.00 3,382.50 0.00 0.00 0.00 0.00% 0.00% 0.00% 

Capital Match 180,739.17 162,891.67 343,630.84 214,670.00 177,700.00 392,370.00 84.19% 91.67% 87.58% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Other Expenses 184,121.67 162,891.67 347,013.34 240,970.00 179,488.00 420,458.00 76.41% 90.75% 82.53% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

TOTAL EXPENSES 10,431,391.63 4,871,024.66 15,302,416.29 12,285,231.00 5,543,622.00 17,828,853.00 84.91% 87.87% 85.83% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 







Target 91% 



ALLOCATIONS BETWEEN PROGRAMS (29,086.76) 29,086.76 0.00 462,381.00 (462,381.00) 0.00 -6.29% -6.29% 0.00% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Balance Of Operating Budget (0.00) 588,790.85 588,790.85 0.00 0.00 0.00 0.00% 0.00% 0.00% 

================= ================= ================= ================= ================= ================= ======== ======== ========== 

Capital Revenue 

Federal Revenue 746,201.34 1,261,059.39 2,007,260.73 0.00 0.00 0.00 0.00% 0.00% 0.00% 

State Revenue 81,045.87 111,143.38 192,189.25 0.00 0.00 0.00 0.00% 0.00% 0.00% 

Paratransit Lease Revenue 45,258.69 10,565.40 55,824.09 0.00 0.00 0.00 0.00% 0.00% 0.00% 

Local Match Revenue 180,739.17 162,891.67 343,630.84 0.00 0.00 0.00 0.00% 0.00% 0.00% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Total Capital Revenue 1,053,245.07 1,545,659.84 2,598,904.91 0.00 0.00 0.00 0.00% 0.00% 0.00% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Capital Expenses 

Vehicles 551,549.25 2,158,886.63 2,710,435.88 0.00 0.00 0.00 0.00% 0.00% 0.00% 

Maintenance Parts and Equipment 268,412.55 9,114.71 277,527.26 0.00 0.00 0.00 0.00% 0.00% 0.00% 

Passenger Amenities 489,100.64 5,124.95 494,225.59 0.00 0.00 0.00 0.00% 0.00% 0.00% 

Facility Repairs and Improvements 258,920.41 22,391.81 281,312.22 0.00 0.00 0.00 0.00% 0.00% 0.00% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Total Capital Expenses 1,567,982.85 2,195,518.10 3,763,500.95 0.00 0.00 0.00 0.00% 0.00% 0.00% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Balance of Capital Budget (514,737.78) (649,858.26) (1,164,596.04) 0.00 0.00 0.00 0.00% 0.00% 0.00% 

================= ================= ================= ================= ================= ================= ======== ======== ========== 

Transfer of Purchases to Fixed Assets 633,523.87 1,767,030.24 2,400,554.11 0.00 0.00 0.00 0.00% 0.00% 0.00% 

Depreciation Expense (1,844,626.26) (614,611.65) (2,459,237.91) 0.00 0.00 0.00 0.00% 0.00% 0.00% 

--------------------------- --------------------------- --------------------------- --------------------------- --------------------------- --------------------------- ------------- ------------- ---------------- 

Subtotal (1,211,102.39) 1,152,418.59 (58,683.80) 0.00 0.00 0.00 0.00% 0.00% 0.00% 

================= ================= ================= ================= ================= ================= ======== ======== ========== 

Current Change in Net Assets (1,725,840.17) 1,091,351.18 (634,488.99) 0.00 0.00 0.00 0.00% 0.00% 0.00% 


Revised Purchasing Policy 

Prepared By: Aaron Frank, Assistant General Manager; 

Liz Curry, Grants Manager 


Attached for your approval is a revised Purchasing Policy based on a February 2011 revision to 

the Federal rules contained in FTA Circular 4220.1F (11/01/08 Rev. 3, February 15, 2011R). In 

preparation for our Triennial review this month, the CCTA policy needed to be updated to 

comply with the federal regulation. 

Revisions made to the FTA Circular in February 2011 were not substantive; the primary purpose 

of federal revisions was to codify in the main document much of the content that had 

accumulated in footnotes. 

CCTA made changes that reflect federal circular revisions and federal guidance provided in 

recent procurement training classes. Specific changes to the CCTA policy are as follows: 

• Increase in the micro-purchase threshold from $2,500 to $3,000 to follow federal policy 

• Inclusion of new definition language for the following terms: 

• Best value 

• Cardinal change 

• Change order 

• Contract 

• Contract administration 

• Design-bid-build project 

• Design-build project 

• Dollar amounts 

• Electronic commerce 

• Joint procurement 

• Modification 

• Piggy-backing 

• Specifies responsible contractors and responsive bids in large purchase procedures 

• Clarification of pre-qualification procedures for large purchases 

• Clarification for formal advertising procedures for large purchases 

• Strengthens five-year limit language on all rolling stock purchases 

• Revises all footnotes to conform with appropriate FTA circular section cited

CCTA PURCHASING POLICY 

CCTA 

PURCHASING 

POLICY 

Revised July 6, 2012 

1 



Table of Contents 

I. Purpose 

II. Definitions 

III. Ethics / Standards of Conduct 

A. Personal Conflicts of Interest 

B. Proper Personal Conduct 

C. Organizational Conflicts of Interest 

D. Special Exceptions under FTA 4220.1F § 7c 

E. Issuance of Standards of Conduct 

F. Sanctions for Violation of Ethics / Standards of Conduct 

IV. Disadvantaged Business Enterprises 

V. General Procurement Practices 

A. Awards to Responsible Contractors 

B. Review of Procurement Requests to Avoid Duplicate or Unnecessary 

Purchases 

C. Competition; Non-Collusive Bids and Proposals 

D. Splitting Purchases 

E. Purchase Orders 

VI. Methods of Procurement 

A. Micro-Purchases (0 to $3,000) 

B. Small Purchases ($2,501 to $100,000) 

C. Large Purchases (over $100,000) 

1. General Requirements for All Large Purchases 

a. Practices Deemed Restrictive of Competition 

b. Pre-qualification Criteria 

c. Specifications, Plans, and Drawings 

d. Purchase Description 

e. Alternate Articles 

f. Formal Advertising 

g. Written Record of Procurement History 

h. Capital project approval 

2. Invitation for Bid (IFB) 

a. Contents of Invitation for Bids 

b. Methods for Solicitation and Safeguarding of Bids 

d. Opening of Bids 

e. Recording of Bids 

f. Award of Bids 

g. Amendment of Invitation for Bids 

h. Cancellation of Invitations Before Opening 

i. Modification or Withdrawal of Bid 

2 



j. Rejection of All Bids 

k. Rejection of Individual Bids 

l. Disposition of Late Bids 

m. Minor Informalities or Irregularities in Bids 

n. Mistakes in Bids 

o. Change Order Policy 

p. Concurrent Pre-Qualification and Invitation for Bid 

3. Request for Proposals (RFP) 

a. Publicizing the Proposal 

b. Selection Criteria 

c. Evaluation of Proposals 

d. Award of Proposals 

e. Request for Revised Proposals 

f. Discussions and Clarifications (Negotiations) 

g. Request for Best and Final Offer 

h. Award Based on Initial Proposals 

i. Withdrawal of Proposal 

j. Debrief Unsuccessful Offerors 

4. Architectural and Engineering Services (A&E) 

5. Procurement by Non-competitive Proposals (Sole Source) 

a. General Guidelines for Sole Source Procurements 

b. Sole Source Procurement of Preventative Maintenance Items (Bus 

Parts) 

c. Sole Source Justifications 

6. Single Bids 

7. Awards to Other than the Lowest Bidder 

8. Acquisition of Real Property 

9. Leasing Project Property to Another Party 

VIII. Protest Procedures 

A. Pre-award Protests 

B. Post-award Protests 

C. Appeals to FTA 

IX. Contract Administration 

X. Contract Clauses 

A. Required Contract Clauses 

B. General Clauses (apply to all large purchases) 

C. Special Clauses (applied selectively to purchases based on contract type or 

other variable criteria) 

D. Procuring Equipment or Materials Using Option Clauses 

1. Definition of Option Contract 

2. FTA Requirements for Option Contracts 

3. Purchasing Options on Other Grantee’s Bus Procurements 

3 



XI. Contract Guidance 

A. Maximum Length of Service and/or Supply Contracts 

B. Purchasing Extended Warranties with Capital Grant Funds 

C. Payment Provisions In Contracts 

1. Using Advance Payments 

2. Using Progress Payments 

a. Progress Payments Based on Costs 

b. Progress Payments Based on Percentage of Completion 

3. Withholding and Final Payment 

XII. Specific Contract Types 

A. Revenue Contracts 

B. Time and Materials Type Contracts 

XIII. Methods for Performing Cost and Price Analyses 

A. Cost Analysis 

1. When to Perform a Cost Analysis 

2. Cost Analysis Process 

B. Price Analysis 

C. Profit 

D. Federal Cost Principles 

XIV. Rental / Leasing in Lieu of Purchase 

XV. Purchasing / Leasing Buses with FTA Funds (Bus Testing) 

XVI. Disposition of Surplus and Scrap 

A. Premature Withdrawal of Property from Use 

B. Capital Inventory 

C. Identification of Surplus and Scrap 

D. Disposition of Surplus Stock 

E. Disposition of Scrap 

F. Specific Procedures for Disposition of Surplus and Scrap 

XVII. References 

XVIII. Appendices 

Examples of Forms that may be used in Procurement Process 

XIX: End Notes 

4 



I. Purpose 

The purpose of these policies and procedures is to establish guidelines relating to the use 

of FTA assistance for the purchase or sale of real and personal property, the granting of 

concessions, and the making of certain contracts by the Chittenden Count Transit 

Authority (CCTA), in accordance with U.S. Department of Transportation ( U.S. DOT) 

Federal Transit Administration (FTA) documents, [FTA Circular 4220.1F (11/01/08 

Rev. 3, February 15, 2011R), 49 C.F.R. 18, Master Agreement (FY 2012), Best Practices 

Procurement Manual (FY06 Update), Grants Management Seminars Workbook (FY 

2003)]. 

II. Definitions 

Abstract of Bids - document used to record the results of sealed bids for each bidder, 

which is subsequently made available for public inspection, after completion of the bid 

process. 

Board – will mean the Board of Commissioners of CCTA. 

Chairman – will mean the Chairman of the Board of Commissioners of CCTA and will 

include the Vice-Chairman when the Chairman is unavailable. 

Contract – means a mutually binding legal relationship obligating the seller to furnish the 

supplies or services (including construction) and the buyer to pay for them. It includes all 

types of commitments that obligate the recipient to an expenditure and that, except as 

otherwise authorized, are in writing. In addition to bilateral instruments, contracts include 

(but are not limited to) awards and notices of awards; job orders or task letters issued 

under basic ordering agreements; letter contracts; orders, such as purchase orders, under 

which the contract becomes effective by written acceptance or performance; and bilateral 

contract modifications. Contracts do not include grants and cooperative agreements 

covered by 31 U.S.C. 6301, et seq. 

Contract Administration: the post award administration of the contract to ensure 

compliance with the terms of the contract by both the contractor and CCTA. 

Contract Administration File Documentation: the documentation contained in the 

contract file maintained by, or on behalf of, the contract administrator. It reflects the 

actions taken by the contracting parties in accordance with the requirements of the 

contract and documents the decisions made, and the rationale therefore, of matters which 

may result (or have resulted) in controversy or dispute. 

Design-Bid-Build Project: a construction project under which a recipient commissions an 

architect or engineer to prepare drawings and specifications under a design services 

contract, and separately contracts for construction, by engaging the services of a 

contractor through sealed bidding or competitive negotiations to complete delivery of the 

project. 

5 



Design-Build Project: a construction project under which a recipient enters into a contract 

with a seller, firm, or consortium of firms both for design and construction of a public 

transportation facility. 

Dollar Amounts - In the event a contract is entered into for an extended period (i.e. 3 

years), or there are multiple purchases of one or more items, the dollar amount for the 

entire length of the contract, or the total cost of all items anticipated to be purchased (for 

multiple purchases), must be considered in determining whether it is a micro, small, or 

large purchase. For example, if for a certain contract $2,000 is expended per month for a 

service, over five years the total contract would be $120,000. The contract would, 

therefore, be considered a large purchase and require a formally advertised procurement. 

Electronic Commerce (E-Commerce): consists of electronic techniques for accomplishing 

business transactions including electronic mail or messaging, World Wide Web internet 

technology, electronic bulletin boards, purchase cards, electronic funds transfer, 

electronic signatures, and electronic data interchange. 

FTA – Federal Transit Administration – an operating administration of the U.S. 

Department of Transportation. 

Joint Procurement: a method of contracting in which two or more purchasers agree from 

the outset to use a single solicitation document and enter into a contract with a vendor for 

delivery of property or services in a fixed quantity, even if expressed as a total minimum 

or maximum. 

Large Purchase – purchases over $100,000, may include: Invitation for Bids (IFB), 

Request for Proposals (RFP), and Architectural and Engineering Services (A&E). 1 

Local Government – includes a public transit authority as well as county, municipality, 

city, town, township, special district, council of governments (whether or not 

incorporated as a private nonprofit organization under State law), regional or interstate 

government entity, or any agency or instrumentality thereof. 2 

Micro-Purchase – purchases / contracts that do not exceed $3,000. May be made with 

telephone quotes. 1 

Modification – means any written change to the terms of a contract. 

Noncompetitive Proposals (sole source) - procurement only if you can justify not 

soliciting additional competition in the manner explicitly defined in FTA Circular 

4220.1F Chapter VI, § 3.i. . 1 

Piggybacking - the post-award use of a contractual document/process that allows 

someone who was not contemplated in the original procurement to purchase the same 

6 



supplies/equipment through that original document/process. ("FTA Dear Colleague" 

letter, October 1, 1998). 

Purchase – will mean the procurement by purchase, lease, or otherwise of real or personal 

property by CCTA, and awarding of contracts for construction, alterations, supplies, 

equipment, repairs or maintenance, or for rendering any services to CCTA. 

Recipient - means CCTA or any organization receiving funds directly from FTA. 2 

Sale – will mean the sale, lease, or other disposition of any real or personal property by 

CCTA. 

Small Purchase – purchases / contracts between $3,000 and $100,000. FTA imposes the 

small purchase threshold at $100,000. 1 May include documented telephone quotes for 

purchases up to $100,000, for fuel purchases only, when vendors are not willing to 

provide written quotes. 

Statute of Frauds – Generally, the Statue of Frauds dictates whether contracts should be 

oral or written. In order to be enforceable, the Statute of Frauds requires certain contracts 

to be written and signed by the party charged with performing the contract. For example, 

contracts for the sale of goods in excess of $500 must be in writing in order to be 

enforceable. (See Best Practices Procurement Manual, Section 1.2.2 for a list of other 

instances where Statute of Frauds applies.) 

Subrecipient - any organization receiving FTA funds from CCTA, but does not include 

contractors or subcontractors. 

Subagreement is the actual agreement between CCTA and the subrecipient 3 

Telephone quote - quote for micro-purchase obtained by calling vendor, verbally stating 

specifications for goods or services in order to solicit a quote. Documentation for 

telephone quote must be recorded on “Micro Purchase” form. 

Third party contract – any purchase order or contract awarded by CCTA to a vendor or 

contractor using Federal financial assistance awarded by FTA. 4 

U.S. DOT – United States Department of Transportation 

Written quote - document submitted by vendor to CCTA in writing via fax, mail, or 

electronic means. May be used for Micro or Small purchases. 

7 



III. Ethics/Standards of Conduct 

It is the policy of CCTA to adopt an arm’s length relationship in regard to all suppliers, 

vendors, service companies, and passengers, with whom CCTA may have a relationship 

as part of its normal daily operations. It is important that CCTA not only remain free 

from all conflict of interest situations, but that CCTA must also remain free from the 

appearance of a conflict of interest. 

A. Personal Conflicts of Interest 

No employee, officer, board member, or agent of CCTA may participate in such 

activities as contract specifications, solicitations, selection, or award, if a real or 

apparent conflict of interest would be involved. Such a conflict would arise when 

any of the following parties has a financial or other interest in the entity selected 

for award: (1) an employee, officer, board member, or agent of CCTA; (2) any 

member of his or her immediate family; (3) his or her partner; (4) an organization 

that currently employs, or intends to employ, any of the above. 5 

No employee, board member, officer, or agent of CCTA will make investments or 

act for personal gain based upon special knowledge obtained, whether directly or 

inadvertently, as a result of employment with CCTA. 

No employee, board member, officer, or agent of CCTA will have any 

relationship or engage in any activity which might involve or lead to personal 

obligations which could impair the objectivity of such person’s judgment, or 

imply to others that favoritism or obligations exist between such persons and third 

party contractors, or subrecipients. 

B. Proper Personal Conduct 

No employee, board member, officer, or agent of CCTA will solicit nor accept 

gifts, gratuities, favors, or anything of monetary value from contractors, potential 

contractors, or parties to subagreements. Unsolicited gifts or items of nominal 

intrinsic value may be accepted. Entertainment in any form must not be accepted 

if either party might feel obligation or if third party might infer that an obligation 

exists. 5,6 

C. Organizational Conflicts of Interest 

When conducting business with third party contractors and subrecipients, 

disclosing information that may give them an unfair competitive advantage, or 

that may impair its objectivity in performing contract work is prohibited. 5,6 

Furnishing advice or services to a firm bidding on or planning to bid on a contract 

with CCTA, or which is currently doing business with CCTA is prohibited. 5,6 

D. Special Exceptions under FTA 2008 Master Agreement Section 3 a and 

the 2012 Triennial workbook section 6-3 

8 



Any interest as an owner, partner, joint venturer or stockholder, in each case 

comprising one percent (1%) or less in any such organization, will not be deemed 

a “financial interest” prohibited hereunder, but serving as a Director, Officer, 

Consultant, or Employee of such organizations, or any other pecuniary capacity 

with such organization, will be deemed a “financial interest.” 

E. Issuance of Standards of Conduct 

CCTA will issue these standards as a pre-employment orientation document to be 

read and signed by each employee involved in the procurement process, and 

placed into his/her personnel file. A copy of these standards will also be issued to 

each board member at the time of their appointment, or whenever an amendment 

is made. 

F. Sanctions for Violation of Ethics / Standards of Conduct 

Anyone violating the regulations for proper ethics and standards of conduct will 

receive appropriate disciplinary action (i.e. written warning, termination, 

dismissal from board). 

IV. Disadvantaged Business Enterprises 

CCTA maintains a Disadvantaged Business Enterprises program. The program is 

updated, in accordance with 49 C.F.R. Part 26, as amended. 

V. General Procurement Practices 

A. Awards to Responsible Contractors 

CCTA will make every effort to ensure that all procurement activities be entered 

into with responsible businesses, persons, and contractors. A responsible 

contractor is one which: 

• Has adequate financial resources, or the ability to obtain such resources as 

required during the performance of the contract, if adequate security is not 

otherwise furnished; 

• Is able to comply with the required or proposed delivery or performance 

schedule; 

• Has a satisfactory record of performance or the equivalent, and 

• Has a satisfactory record of and reputation of integrity. 7 

B. Review of Procurement Requests to Avoid Duplicate or Unnecessary 

Purchases 8 

CCTA has purchasing procedures for micro-purchases, small purchases, and large 

purchases, respectively. The Parts Clerk, managers, and other staff members with 

budget responsibility, as designated by the General Manager, may complete micro 

and small purchases. The Maintenance Director, the Grants Manager, Director of 

Planning and Marketing, Assistant General Manager, or the General Manager 

may conduct large purchases through IFB/RFP/A&E procedures in addition to 

micro and small purchases. 

9 



Because of the collaborative effort involved in conducting large purchases, it is 

not possible to make duplicate or unnecessary purchases under this process. 

Because a single designated person completes small and micro purchases in each 

area of responsibility, there is no duplication of these purchases either. 

Budget compliance is the responsibility of each department manager. All requests 

for purchases or contracts for services must be reviewed and approved by each 

department head prior to purchase. The Department manager must review his/her 

budget to ensure that funds are available and that the purchase or contract is 

necessary. 

C. Competition; Non-Collusive Bids and Proposals 

All purchases and sales, whether by formal advertising or otherwise, will be made 

on a competitive basis to the maximum practicable extent 

In the event identical bids are submitted on any contract for the sale or purchase 

of property, the procuring manager shall report such fact to CCTA’s Assistant 

General Manager or General Manager, who shall report such fact to CCTA’s 

General Counsel if there is any reason to suspect collusion. 

D. Splitting Purchases 

Purchases will not be split, so as to place them in a smaller procurement category 

for the purpose of circumventing the terms and conditions of this Policy. 

E. Purchase Orders 

Purchase orders or other written documentation of purchases are required for all 

purchases. Blanket purchase orders may be issued for up to one year for some 

items such as legal and other regularly occurring services, and/or goods that have 

been quoted or bid from a particular supplier. 

VI. Methods of Procurement 

A. Micro-Purchases 

Micro-purchases are purchases or contracts that do not exceed $3,000. As defined 

in U.S. DOT / FTA 4220.1F, § VI-7, 3a., purchases below that threshold may be 

made without obtaining competitive quotes, if CCTA determines that the price is 

fair and reasonable. Minimum documentation requirements include determination 

that the price is fair and reasonable, and how this determination was made. The 

Davis-Bacon Act must be applied to construction contracts over $2,000. 

Whenever feasible, it is CCTA’s preference to complete a “Micro-Purchase” form 

documenting at least two telephone quotes, or obtain copies of at least two written 

quotes for such purchases. (See definition of written quote.) 

10 



Micro-purchases phone and other quotes should be obtained in such a manner as 

to permit equitable distribution among qualified vendors, assuming they are able 

to provide the most competitive pricing for the item or items procured. 

All micro-purchases with only 1 quote must include the “Fair and Reasonable 

Price Determination” Stamp, signed, dated, and the reason checked off. (See 

Appendices for example of Stamp.) 

If submitted electronically, the written quote must be printed. If the quote is 

obtained by telephone, the dates, names of vendors, addresses, phone numbers, 

and contact persons must be submitted for at least 2 vendors, and documented on 

the “Micro-Purchase” form. (See example in appendices). 

Any and all procurement documentation must retained by the procuring 

department, according to the record retention policy produced by the Accounting 

department. 

B. Small Purchases 

Small purchases, as defined in U.S. DOT / FTA 4220.1F § VI-7, 3b. are purchases 

of services, supplies, or other property that exceed $3,000, but not more than 

$100,000. CCTA will adopt a maximum threshold of $100,000 for small 

purchases. Small purchases must be made by obtaining at least two written 

quotes. 

Written quotes are documents submitted by the vendor to CCTA in writing via 

fax, mail, or electronic means. Any and all procurement documentation must 

retained by the procuring department, according to the record retention policy 

produced by the Accounting department. 

Purchase of items between $3,001 and $100,000 available only from the 

equipment manufacturer may be made without the use of competitive quotes if 

CCTA can determine the price of the item(s) is no more than the price paid by 

other customers for similar volumes. 

C. Large Purchases 

FTA Circular 4220.1F § VI-7, 3b.1. states that purchases over $100,000 must 

provide for full and open competition. CCTA’s policy is $100,000 for large 

purchases. These contracts will be awarded by sealed bid or request for proposals, 

unless there is an explicit exception. Independent cost estimates must be made 

before receiving bids or proposals. 

1. General Requirements for all Large Purchases 

(a) Practices Deemed Restrictive of Competition, and therefore not 

allowable include: 9 

• Unreasonable requirements placed on firms in order for them 

to qualify to do business; 

11 



• Unnecessary experience and excessive bonding requirements; 

• Noncompetitive pricing between firms or between affiliated 

companies; 

• Noncompetitive awards to any person or firm on retainer 

contracts; 

• Organizational conflicts of interest (also applies to micro and 

small purchases); 

• Restrictive use of brand names (also applies to micro and small 

purchases); 

• Any arbitrary action in the procurement process (also applies to 

micro and small purchases); 

• Geographic preferences (With the exception of Architectural 

and Engineering services). 

(b) Pre-qualification Criteria – Prequalification lists: are generally 

used in procurements that require lengthy evaluations to determine 

whether the product is satisfactory to certain standards. CCTA may 

prequalify people, firms, and property if: 1) CCTA ensures that all 

prequalification lists it uses are current; 2) CCTA ensures that all 

prequalification lists it uses include enough qualified sources to provide 

for maximum full and open competition; and 3) CCTA permits potential 

bidders or offerors to qualify during the solicitation period (from the 

issuance of the solicitation to its closing date). 10 

(c) Specifications, Plans, and Drawings - Plans, drawings, or 

specifications will state only CCTA’s actual minimum needs and will 

describe the property or service to be acquired or sold, as the case may be, 

in a manner which will encourage maximum competition and eliminate, 

insofar as possible, any restrictive features which might limit acceptable 

offers to relatively few bidders. 

Where CCTA’s requirements for a commodity can only be estimated, and 

bids are to be submitted based upon that estimate, the specifications for 

the commodity may provide that CCTA’s requirements may vary within a 

given range from the estimate. Specifications and drawings with 

references to brand names, or items manufactured by a single company, 

will be used to the minimum extent feasible and the salient characteristics 

of the commodity shall be detailed in the specifications. 11 CCTA may not 

add quantities or options solely to allow them to be reassigned to another 

agency at a later date. 

(d) Purchase Description - A purchase description may be used in lieu 

of a specification where the use of a specification is not feasible. A 

purchase description should set forth the essential characteristics and 

functions of the items or materials required. Purchase descriptions will not 

be written so as to specify a product, or a particular feature of a product, 

12 



explicit to one manufacturer, unless it is determined that the particular 

feature is essential to CCTA’s requirements, and that similar products of 

other companies lacking the particular feature would not meet the 

minimum requirements of the item. 

Generally, the minimum acceptable purchase description is the 

identification of a requirement by use of a brand name followed by the 

words “or equal.” Where a “brand name or equal” purchase description is 

used, the “salient characteristics” of the brand name must be described so 

that bidders may offer an “or equal” product. Known, acceptable products 

should be listed. 9 

If use of a brand name product is unavoidable and no equals are permitted, 

written justification shall be provided in the procurement file. 

(e) Alternate Articles - Invitations for bids and requests for proposals 

may provide for alternate bids or proposals on different articles or 

quantities of material (e.g., where two or more articles will be equally 

acceptable to CCTA depending upon relative price); however, the 

alternate articles or quantities must be precisely described to assure that 

the same degree of competition is obtainable. 

(f) Formal Advertising - Formal advertising means purchases and 

sales by competitive bids and awards, and involves the following steps: 

• Determining whether an Invitation for Bid, Request for 

Proposal, or an Architectural and Engineering services process is 

appropriate; 

• Preparation of the invitation for bids, describing CCTA’s 

requirements clearly, accurately, and completely, but avoiding 

unnecessary restrictive specifications or requirements which might unduly 

limit the number of bidders; 

• Publicizing the invitation for bids, through broad distribution to 

prospective bidders and advertising in newspapers or trade journals; 

• Issuing contract addendums to all bidders in response to 

questions/clarifications from any bidder; 

• Submission of bids by prospective contractors; and 

• Awarding the contract, after the bids are opened, to 

the responsible bidder whose bid is responsive conforms with all material 

terms and conditions of the invitations for bids or request for proposals, 

and is the lowest in price, and; 

• Where specified in the bidding documents, factors such as 

DBE participation, discounts, transportation costs, and life cycle costs will 

be considered in determining which bid is lowest. 12 

(g) Written Record of Procurement History - Large purchases must be 

documented by written procurement selection procedures. Such 

13 



documentation may include records of specifications, plans and drawings, 

purchase descriptions, and alternate articles, in addition to formal 

advertising. Each contract file will contain documentation of actions taken 

with respect to the purchase, sale, or contract, including final disposition, 

sufficient to constitute a full history of the transaction in order to: 13 

• Support actions taken by various employees of CCTA in 

connection with the purchase, sale, or contract; 

• Provide information for reviews conducted by the Board or 

others having the right to conduct such reviews; and 

• Furnish essential facts in the event of legal proceedings. 

In the case of purchases, sales, or contracts in which formal advertising is 

required, each file will include the following documentation, in addition to 

such records as may be required by the above paragraph: 

• Rationale for the method of procurement; 

• Selection of contract type; 

• Basis for contract price; 

• A copy of the budget, estimates, or other form of independent cost 

estimate; 

• A copy of valid approval or request for the purchase, sale, or 

request, or appropriate reference thereto; 

• A list of the bidders solicited or a memorandum explaining 

why the list of bidders was limited; 

• A copy of the invitation for bids, or request for proposal, 

including any drawings and specifications, or a reference thereto; 

• One copy of each signed bid or proposal received; 

• A record of the abstract of bids (Section 2.e.); 

• A document showing the reasons for the selection of the 

successful contractor; 

• A copy of the contract or award; 

• All pertinent correspondence; 

• Copies of all amendments or supplements to the contract, with 

supporting documents; and 

• Any additional documents reflecting actions peculiar to the 

specific purchase or sale; and 

• Documentation of late bids. 

(h) Capital project approval - Major Capital Projects, defined as contracts 

for construction, land purchase, or vehicles which do or could reasonably 

be anticipated to exceed $100,000, shall require Board approval prior to 

entering into a contract with the vendor. Approval shall be in the form of a 

board motion authorizing the General Manager to enter into a contract for 

a specific amount to a specific vendor. After such approval, so long as all 

funds are included in a Board approved budget, the General Manager will 

have the authority to expend contingency amounts, CPI adjustments for 

multi-year purchases, change orders utilizing CCTA’s change order 

14 



process, and for multi-year capital procurements exceeding the $100,000 

threshold, the ability to contract with the vendor for additional goods or 

services contemplated in the initial procurement, which received board 

approval. 

2. Invitation for Bid (IFB) 

In order to ensure that the sealed bidding process is feasible, CCTA will 

make every effort to ensure that: 14 

• A complete, adequate, and realistic specification or purchase 

description is available; 

• Two or more responsible bidders are willing and able to compete 

effectively for the business; 

• The procurement lends itself to a firm fixed price contract when 

feasible, and the selection of the successful bidder can be made 

principally on the basis of price. 

• No discussion with bidders is needed. 

• There is sufficient time to prepare the bids prior to the date set for 

opening the bids. 

(a) Contents of Invitation for Bid: Invitation for bids will 

contain the applicable information described, and any other 

information required for a particular purchase or sale. 

In the case of purchases, the invitation for bids will contain the 

following information, if applicable to the purchase involved: 

• CCTA’s address and name of issuing activity; 

• Date of issuance; 

• Date, hour, and place of opening; 

• Description of the supplies or services to be furnished by the 

bidder in sufficient detail to permit full and free competition; 

• Time of delivery or performance requirements; 

• Permission, if any, to submit alternate bids; 

• Bid Guarantee, performance bond, and payment bond 

requirements, if any; 

• When considered necessary, a requirement that all bids must 

allow a period for acceptance by CCTA of not less than a 

minimum period stipulated in the invitation for bids, and that bids 

offering less than the minimum stipulated acceptance period will 

be rejected (the minimum period so stipulated should be no more 

than reasonably required for evaluation of bids); 

• In cases where bidders are required to have special technical 

qualifications, a statement of such qualifications; 

• Directions for obtaining copies of any documents, such as 

plans, drawings, and specifications, which have been incorporated 

by reference; 

15 



• A statement that CCTA reserves the right to reject any or all 

bids; and 

• A statement that CCTA reserves the right to cancel the 

invitation to bids, at its sole discretion, without penalty. 15 

• A statement that bids received after the exact time set for 

opening are “late bids,” and will not be considered for award, 

except in certain circumstances, such as registered or certified 

mail that was not delivered on a timely bases, or it was 

determined that there was mishandling on CCTA’s part. 16 

• A statement that any modifications or bid withdrawals must be 

received prior to the set time for bid opening. 17 

• Standard contract provisions provided by the Federal Transit 

Administration, as applicable. CCTA maintains a number of 

boilerplate instructions and conditions that contain general and 

special provisions for certain contract types. This boilerplate is 

constantly being updated through changes to the numerous federal 

documents that control it as well as occasional input from CCTA 

staff and attorneys who work together on larger procurements, the 

result of which is used to improve our boilerplate incrementally. 

• In the case of sales, the invitation for bids will contain a 

description of the property to be sold by CCTA in sufficient detail 

to permit full and free competition. 

(b) Methods for Soliciting Invitations for Bids - Specific 

methods used in solicitation of bids may include the following: 

18 

• All purchases and sales in which formal advertising is required 

will be awarded only after publication of the essential details of 

the invitation for bids in a newspaper of general circulation in 

the metropolitan area at least two weeks prior to the bid 

opening. 

• A reasonable number of copies of invitations for bids, 

including specifications and other pertinent information, will be 

maintained at CCTA’s administrative office, unless the solicitation 

is being offered only in easily duplicated electronic form. 

(c) Receipt and Safeguarding of Bids will be as follows: 19 

• All bids (including modifications) received prior to the time of 

opening will be kept secure, and except as provided in the 

paragraph below, unopened. 

• If an invitation for bids is canceled, or if a bidder effectively 

withdraws his/her bid in accordance with the specifications set 

forth, all bids, or the withdrawn bid, as the case may be, will be 

returned to the bidder(s). 

• Unidentified bids may be opened solely for the purpose of 

16 



identification, and then only by an official specifically 

designated for this purpose by the Assistant General Manager or 

the General Manager. 

• If a sealed bid is opened by mistake, the person who opens the 

bid will immediately write his/her signature and position on the 

envelope, along with the date and time opened, as well as an 

explanation of why/how it was opened. The envelope will then be 

delivered to the Assistant General Manager or the General 

Manager, and will be resealed. 

(d) Opening of Bids - The following steps are taken in regard 

to the opening of bids: 19 

The Assistant General Manager, the General Manager, or the 

Maintenance director will decide and set the time for bid opening, 

and will so declare to those present. He/she or a designated official 

of CCTA will then personally and publicly open all bids received 

prior to that time, and when practicable, read them aloud to the 

persons present, and have the bids recorded. The original of each 

bid will be carefully safe-guarded until the Abstract of Bids has 

been made and its accuracy verified. 

• Examination of bids by interested persons will be permitted if 

it does not interfere unduly with the performance of CCTA’s 

business. However, original bids will not be allowed to pass out of 

the hands of an official of CCTA, unless a duplicate bid is not 

available for public inspection. In such cases, the original bid may 

be examined by the public only under the immediate supervision of 

an official of CCTA, and under conditions which preclude 

possibility of a substitution, addition, deletion, or alteration in the 

bid. 

• Bids will not be opened if a protest is received within the time 

limits specified in the protest procedures within this document. 

(e) Recording of Bids - All legitimate bids will be abstracted 

and recorded on the “Abstract to Bids” document. Information 

recorded will include: 19 

• An identification of the invitation for bids; 

• Opening date 

• General description of the item/contract being purchased or 

sold 

• Names of each bidder 

• Prices bid 

• And any other information required by bid evaluation 

When the items are too numerous to warrant the recording of all 

bids completely, entry should be made of the opening date, general 

17 



description of the material, item number, and the price bid. 

The abstract will be completed as soon as practicable after the bids 

have been opened. When all bids have been opened, the Assistant 

General Manager, General Manager, or the Maintenance Director 

will so certify on the abstract. 

(f) Award of Bids - In the awarding of bid, CCTA will execute 

the following actions: Unless all bids are rejected, award will be 

made by the, the Assistant General Manager, Maintenance 

Director, or the General Manager, within the time for acceptance 

specified in the bid, or extension thereof, to the responsible bidder 

whose bid, conforming to the invitation for bids, is the lowest 

bidder. Awards given to the “other than lowest bidder” are 

addressed in a succeeding section in this document. 

Where the bids sought are for the award of concessions, CCTA 

will accept the bid of that responsible and responsive bidder whose 

base bid and other material terms, conforming to the invitation for 

bids will be most advantageous to CCTA, price and other factors 

considered. 

In the event identical low bids are received, the, Assistant General 

Manager or General Manager may, at his/her discretion, award the 

contract equally among the identical bidders, award the bid to the 

bidder who submitted his/her bid first, or may reject all bids and 

re-advertise. (See also section on Competition; Non-Collusive Bids 

and Proposals.) 

Awards will be made by mailing, or presenting the bidder with a 

formal award. All provisions of the invitation for bids, including 

any acceptable additions or changes made by a bidder in the bid 

will be clearly and accurately set forth (either expressly, or by 

reference in the formal award document), since the award is an 

acceptance of the bid, and the bid and award constitute the 

contract. 

(g) Amendment of Invitation for Bids - If after issuance of an 

invitation for bids, but before the time for bid opening, it 

becomes necessary to make changes in quantity, specification, 

delivery, schedules, opening dates, etc., or to correct a defective or 

ambiguous invitation, such changes will be accomplished by 

issuance of an amendment to the invitation for bids. The 

amendment will be sent to everyone to whom invitations have been 

furnished. The following actions will also be taken: 20 

• Before issuing an amendment to an invitation for bids, the 

18 



period of time remaining until bid opening, and the need for 

extending this period must be considered. 

• Where only a short time remains before the time set for 

bid opening, consideration should be given to notifying bidders of 

an extension of time by facsimile, telephone, or electronic mail. 

Such notification should be confirmed in the amendment. 

• Acknowledgement of receipt of the amendment of invitation 

for bid should be received from each bidder. 21 

• Any information given to a prospective bidder concerning an 

invitation for bids will be furnished promptly to all other 

prospective bidders, as an amendment to the invitation, if such 

information is necessary to the bidders in submitting bids on the 

invitation, or if the lack of such information would be prejudicial 

to uninformed bidders. 

• No award will be made on the invitation, unless such 

amendment has been issued insufficient time, to permit all 

prospective bidders to consider such information in submitting, or 

modifying their bids. 

(h) Cancellation of Invitations Before Opening - CCTA will 

include in all solicitations for invitations for bid a statement that 

CCTA reserves that right to cancel the solicitation without penalty, 

at its sole discretion. 22 

Since cancellations of an invitation for bids usually involves the 

loss of time, effort, and money spent by CCTA and bidders in 

carrying the bidding process up to the point of cancellation, 

• Invitations for bids should not be canceled unless cancellation 

is clearly in the public interest, such as where there is no longer a 

requirement for the supplies or services, or where amendments to 

the invitation would be of such magnitude that a new invitation is 

desirable. 

• When an invitation is canceled prior to bid opening, bids which 

have been received will be returned unopened to the bidders, and a 

notice of cancellation will be sent to all prospective bidders. 

• The notice of cancellation will identify the invitation for bid, 

briefly explain the reason for cancellation, and where appropriate, 

assure prospective bidders that they will be given an opportunity to 

bid on any re-solicitation of bids or any future requirements for the 

type of material or services involved. 

(i) Modification or Withdrawal of Bids - Bids may be 

modified or withdrawn in writing, by telecommunication, by 

facsimile, or by electronic mail. Modifications or withdrawals must 

be received by CCTA no later than the exact time set for opening 

of bids. 

19 



Acceptable procedures for modification or withdrawal of bids are 

as follows: 

• Modifications received by facsimile transmission or by printed 

or electronic mail, will be sealed in an envelope by an official of 

CCTA who will write thereon the date and time of receipt and by 

whom, the invitation for bid number and his/her signature. No 

information contained therein will be disclosed prior to the time set 

for bid opening. 

• A bid may be withdrawn in person by a bidder or his/her 

authorized representative, provided his/her identity is made known, 

and he/she signs a receipt for the return of the bid, but only if the 

withdrawal is prior to the exact time set for opening of bids. 23 

(j) Rejection of All Bids - CCTA recognizes that the 

preservation of the integrity of the competitive bid system indicates 

that after bids have been opened, award must be made to that 

responsible bidder who submitted the lowest responsive bid, or in the 

case of a sale, to that responsible bidder who made the highest 

responsive bid. Every effort will be made to anticipate changes in a 

requirement prior to the date of opening and to notify all prospective 

bidders of any resulting modification or cancellation, thereby 

preventing the unnecessary exposure of bid prices. Invitations for bids 

may be canceled after opening but prior to award, and all bids 

rejected, where the Assistant General Manager or General Manager 

determines in writing that: 24 

• Inadequate or ambiguous specifications were given in the 

invitation; 

• The supplies or services being purchased are no longer 

required; 

• All otherwise acceptable bids received are at unreasonable 

prices; 

• Reasonable evidence exists that bids were not independently 

arrived at in open competition, were collusive, or were submitted 

in bad faith; or 

• For other reasons, cancellation is clearly in the best interest of 

CCTA. 

(k) Rejection of Individual Bids - Any bid which fails to 

conform to the essential requirements or specifications of the 

invitation for bids will be rejected, unless the invitation authorized 

the submission of alternate bids. Alternate bids must meet the 

requirements specified in the invitation. Other reasons for rejection 

of individual bids may include: 24 

20 



• Any bid which fails to conform to the delivery schedule or 

permissible alternates thereto stated in the IFB will be rejected as 

non-responsive. 

• Bids where the bidder attempts to impose conditions which 

would modify requirements of the IFB, or limit his/her liability to 

CCTA, such practices may include: 

• Attempts to protect himself/herself against future 

changes in conditions, such as increased costs, or the total 

possible costs to CCTA cannot be determined; 

• Failure to state a price and in lieu thereof, states that the 

price will be “price in effect at time of delivery” or 

equivalent; or 

• States a price but qualifies such price as being subject 

to “price in effect at time of delivery,” or equivalent. A low 

bidder may be requested to delete objectionable conditions 

from his/her bid, provided these conditions do not go to the 

substance, as distinguishable from the form of the bid, or 

work an injustice on other bidders. A condition goes to the 

substance of a bid, where it affects price, quantity, quality, 

or delivery of the item offered. 

• Any bid may be rejected if it is determined to be priced 

unreasonably. 

• Low bids received for concerns determined to not be 

responsive, or from bidders determined to not be responsible, 

as stated in the section on Responsible Bidders, will be 

rejected. 

• Where a bid guarantee is required and a bidder fails to furnish 

it in accordance with the requirements of the IFB, the bid will 

be rejected. 

The originals of all rejected bids, and any written findings with 

respect to such rejection, will be preserved in the contract file. 

(l) Disposition of Late Bids - Late bids which are not 

considered for award will be held unopened until after award, and 

then returned to the bidder, unless other disposition is requested, or 

agreed to by the bidder. An unidentified bid however may be 

opened solely for the purpose of identification. 

The following will, if available, be included in the contract file 

with respect to each late bid: 

• The date and hour of mailing, filing, or delivery, as the case 

may be; 

• The date and hour of receipt; 

• The determination of whether or not the late bid was 

considered for award, with supporting facts; 

21 



• A statement of the disposition of the late bid; and 

• The envelope or covering, if the late bid was considered for 

award. 

(m) Minor Informalities or Irregularities in Bids - A minor 

informality is one which is merely a matter of form, or is some 

immaterial variation from the exact requirements of the invitation 

for bids, having no effect or merely a trivial or negligible effect on 

the price, quantity, quality, or delivery of the supplies or 

performance of the services being procured, and the correction or 

waiver of which would not affect the relative standing of, or be 

otherwise prejudicial to other bidders. The Maintenance Director, 

Assistant General Manager, or the General Manager will either 

give the bidder an opportunity to correct the deficiency, or waive 

any such deficiency, where it is to CCTA’s advantage. 

(n) Mistakes in Bids - After opening of bids, the, Maintenance 

Director, Assistant General Manager, or the General Manager will 

examine all bids for mistakes. In cases of apparent mistakes, and in 

cases where there is reason to believe that a mistake may have 

been made, he/she will request from the bidder a verification of the 

bid, calling attention to the suspected mistake. If the bidder alleges 

a mistake, the matter will be processed in the manner set forth 

below. Such actions will be taken prior to award: 25 

Any clerical mistake apparent on the face of a bid may be 

corrected by the, Assistant General Manager, or the General 

Manager, if he/she has first obtained from the bidder, verification 

of the bid actually intended. Examples of such apparent mistakes 

are: 

• Obvious error in placing decimal point; 

• Obvious reversal of price f.o.b. destination and the price f.o.b. 

factory; 

• Obvious error in destination of unit. 

Correction will be reflected in the award document. 

The, Assistant General Manager, or the General Manager are 

authorized to make the following administrative determination in 

connection with mistakes in bids, other than apparent clerical 

mistakes, alleged after opening of bids and prior to award: 

• Where an official of CCTA knows, or has reason to suspect, 

that a mistake in a bid has been made, a “Request for verification 

in bid” may be submitted to assure that the bid as confirmed is 

without error, or to elicit the allegation of a mistake by the bidder. 

22 



In such case, a written request to the bidder that it verify its bid 

price will be prepared and submitted. 

• Where the bidder requests permission to withdraw a bid, and 

clear and convincing evidence establishing the existence of a 

mistake, a determination permitting the bidder to withdraw his/her 

bid may be made; 

• If the evidence is clear and convincing, as to the existence of a 

mistake, and as to the bid actually intended, and if the bid, 

(whether corrected or uncorrected) is the lowest bid received, a 

determination may be made to correct the bid and not permit its 

withdrawal. 

• Where the bidder requests permission to correct a mistake in 

his/her bid, and clear and convincing evidence establishes the 

existence of a mistake, and as to the bid actually intended, a 

determination permitting the bidder to correct the mistake may be 

made; provided that, in the event such correction would not result 

in displacing one or more lower bids. If the evidence of the 

mistake, and the bid actually intended are not ascertainable 

substantially from the invitation and bid itself as opposed to 

evidence brought to CCTA in response to a request for 

verification, correction will not be allowed. 

• If the evidence is clear and convincing only as to the mistake, 

but not as to the intended bid, a determination permitting the 

bidder to withdraw his/her bid may be made. 

• Where the evidence is not clear and convincing that the bid as 

submitted was not the bid intended, a determination may be made 

requiring that the bid be considered for award in the form 

submitted. 25 

(o) Change Order Policy - Changes to contract agreements 

after award will be approved by the Maintenance Director, 

Assistant General Manager, or the General Manager. All change 

orders must be documented in writing, be supported by a written 

justification, including a cost or price analysis, and signed and 

dated by the authorized officials. 

(p) Concurrent Pre-Qualification and Invitation for Bid 

When a concurrent prequalification and invitation for bid process 

is used, both the bids and qualification information will be 

submitted by the bid due date. First the prequalification 

information is evaluated through the objective qualification 

process, which is defined in advance of any bid procurement 

requiring qualifications. Then bids are opened only from 

contractors who meet the qualification criteria. Unopened bids are 

returned to bidders who do not meet the qualification criteria. 

23 



3. Request for Proposals (RFP) 26 

Large purchases may be procured through competitive proposal/request 

for proposals, when conditions are not appropriate for the use of sealed 

bids. In such cases, either a fixed price, or cost reimbursement type 

contract is warded. 

(a) Publicizing the proposal: Proposals will be advertised in 

metropolitan newspapers, as well as solicitation from an adequate 

number of qualified sources. When appropriate, the RFP 

advertisement will be posted on Vermont’s Department of 

Economic Development website. 

(b) Selection Criteria - CCTA will list, in the request for proposals, the 

selection criteria. Price should always be a selection criterion. 

CCTA may list selection criteria in the request for proposals, in 

order of priority with weights, if any. This is the preferred method, 

because if it is not done, CCTA must establish the priority, weights 

and scoring method on an internal document prior to the day the 

RFP becomes available to potential proposers. 

(c) Evaluation of Proposals - Criteria for evaluation of proposals will 

be established prior to a request for proposals, and may include: 

• Responsibility criteria, such as financial, human, and physical 

capacity to perform the contract (Refer to section 5.1 Best 

Practices Procurement Manual - Responsibility of Contractor), 

which may include but not be limited to technical design, technical 

approach, length of delivery schedules, quality of proposed 

personnel, and experience or past performance. 

• Technical criteria - may include the technical experience of the 

proposer, the suitability of the products or methods proposed for 

CCTA’s needs, or objective performance criteria (fuel efficiency, 

percent savings guaranteed, proven ridership increases, etc.). 

• Price criteria - price must be evaluated, unless the Brooks Act 

applies (where price is only considered after the most qualified 

proposer is identified for procurement of A&E services). 

• Awards will be made to the responsible firm whose proposal is 

most advantageous to CCTA’s program, with price and other 

factors considered. 

• Compliance criteria - will include responsiveness to proposal 

requirements. 

• Management criteria - may include the qualifications of the 

project managers, the budget and schedule performance proposed 

and recorded on past projects, and the projected effectiveness of 

the management plan proposed. 

24 



(d) Award of Proposals - CCTA will make awards only to 

responsible contractors possessing the ability to perform 

successfully under the terms and conditions of the proposed 

agreement. 

Consideration will be given to such factors as contractor integrity, 

compliance with public policy, record of past performance, and 

financial and technical resources and capacity. Additionally, as 

stated above, awards will be made to the responsible firm whose 

proposal is most advantageous to CCTA’s program with price and 

other factors considered. 

(e) Request for Revised Proposals - In the event CCTA finds 

it necessary to revise an initial request for proposal because of 

deficiencies, the decision to do so will be approved by the 

Maintenance Director, Assistant General Manager, or the General 

Manager, and the deficiencies must be listed and explained. 

• A complete revised proposal, including price (except as 

applicable under the Brooks Act) will be requested from each 

offeror in the competitive range. 

• Unless explicitly stated otherwise, the revised offer 

extinguishes the prior offer. 

• The proposer should identify all changes in the revised offer. 

• CCTA may exercise the right to request revised proposals as 

many times as necessary in order to obtain the most advantageous 

offer. 27 

(f) Discussions and Clarifications (Negotiations) - CCTA will 

exercise its right to hold discussions for clarifications with all 

offerors in the competitive range. At such time, negotiations and 

bargaining may be made that do not result in substantive changes 

to the RFP criteria. At which time, the offeror will have an 

opportunity to revise or modify his/her proposal. The discussions 

and negotiations may initially be written or oral, with appropriate 

documentation following the discussions. Strict confidentiality in 

such cases will be maintained. Emphasis will be made known to 

the offeror that the name and number of proposals received is not 

normally considered a public record and need not be released to 

competitors or the public at large. 28 

(g) Request for Best and Final Offer - A best and final offer 

(BAFO) may be requested from each offeror in the competitive 

range at the conclusion of discussions (negotiations) with those 

25 



offerors. If an offeror does not respond to the request, CCTA may 

consider the most recent offer to be the best and final offer. The 

request for best and final offer will include: 

• Specific notice that discussions are concluded; 

• Notice that this is the opportunity for the offeror to submit a 

best and final offer 

• A definite, common cutoff date and time that allow a 

reasonable opportunity for the preparation and submission of the 

best and final offer, and 

• Notice that the final offer must be received at the place 

designated by the time and date set in the request and is subject to 

any provisions dealing with the submissions, modifications, and 

withdrawals of proposals set forth in the solicitation. 

Following receipt of the best and final offers, officials of CCTA 

will evaluate them in accordance with terms of the solicitation and 

recommend award in accordance with those terms. CCTA will 

make every attempt to submit only one request for best and final 

offer, however, in the event additional technical or price/cost 

related issues surface as a result of the offerors’ final submissions 

or other factors that preclude a reasonable justification for 

contractor selection and award, CCTA may submit request for 

subsequent best and final offers, as it may be clearly in the best 

interest of CCTA. 29 

(h) Award Based on Initial Proposals - CCTA may accept one 

of the initial proposals if it can be demonstrated that acceptance of 

the most favorable initial proposal without discussion will result in 

a fair and reasonable price. Solicitations for proposals will contain 

a notice that award may be made without discussion of proposals 

received, and that proposals should be submitted initially on the 

most favorable terms possible, from a price and technical 

standpoint. 30 

(i) Withdrawal of Proposal - In order to avoid frivolous offers, 

or offers submitted with the sole intention of casting light on other 

offers, the solicitation for the request for proposals will state a date 

and time by which offers must be submitted, and a period 

following that date during which offers remain firm. Proposers will 

be allowed to withdraw or modify their proposals up to the time 

due. However, it will also be stated that after that date all proposals 

are firm and cannot be withdrawn, regardless of whether the 

proposer has had second thoughts. 31 

26 



(j) Debriefing Unsuccessful Offerors - CCTA will maintain 

complete records on its award decision, and how it came to that 

decision. CCTA will remain as objective as possible in making that 

decision. In the event a proposer was excluded from competitive 

range, and requests a debriefing, the, 

Assistant General Manager, or the General Manager, at his/her 

discretion will offer a candid explanation of the process. However, 

if CCTA foresees that a dispute is probable, it is not required to 

notify or debrief unsuccessful offerors. 32 

4. Procurement of Architectural and Engineering Services (A&E) 33 

When procuring architectural, engineering, or related services, CCTA will 

use competitive proposal procedures based on the Brooks Act, as defined 

in 40 U.S.C. Chapter 11 §1101. Other types of services considered A&E 

services include program management, construction management, 

feasibility studies, preliminary engineering, design, surveying, mapping, 

and services which require performance by a registered or licensed 

architect or engineer. Provided a sufficient number of qualified firms are 

eligible to compete for the third party contract, the contractor’s geographic 

location may be a selection criterion. 

The Brooks Act requires that: 

• An offeror’s qualifications be evaluated; 

• Price be excluded as an evaluation factor; 

• Negotiations be conducted with only the most qualified offeror; and 

• Failing agreement on price, negotiations with the next most qualified 

offeror be conducted until a contract award can be made to the most 

qualified offeror whose price is fair and reasonable to CCTA. 

• Geographic location of the A & E firm may be considered as a 

selection criterion. This is prohibited in all other types of procurement. 

This “qualification based procurement method” can only be used for the 

procurement of A&E services. This method of procurement cannot be 

used to obtain other types of services even though a firm that provides 

A&E services is also a potential source to perform other types of services. 

5. Procurement by Noncompetitive Proposals (Sole Source) 34 

Sole source procurements are procurements accomplished through 

solicitation or acceptance of a proposal from only one source, or after 

solicitation of a number of sources, competition is determined inadequate. 

A contract amendment or change order that is not within the scope of the 

original contract is also considered a sole source procurement that must 

comply with the guidelines below. Generally, sole source procurements 

27 



may be negotiated by the, the Maintenance Director, 

the Assistant General Manager, or the General Manager. 

(a) General Guidelines for Sole Source Procurements 

Procurement by noncompetitive proposals may be used when the award of 

a contract is infeasible under small purchase procedures, sealed bids, or 

competitive proposals and at least one of the following circumstances 

applies: 

• The item is available only from a single source (i.e. utility services, 

checking prior procurements for the same or similar items, no identical 

or compatible parts or equipment available from any other source); 

• The public exigency or emergency for the requirement will not permit 

a delay resulting from competitive solicitation (i.e. health and safety 

concerns); and 

• FTA authorizes noncompetitive negotiations. 

After solicitation of a number of sources, competition is determined 

inadequate, and after determining that the solicitation process was 

conducted appropriately, CCTA may enter into negotiations with a single 

bidder. 

(b) Sole Source Procurements of Preventive Maintenance Items - 

(Bus Parts) Over $100,000 

Preventive maintenance items such as bus parts may be procured under 

large purchases using: 

• A price or cost analysis of the item(s) with appropriate documentation. 

• CCTA will certify in writing to FTA regional offices: (1) that such 

manufacturer or supplier is the only source for such item; and (2) that the 

price of the item is no higher than the price paid for such item by like 

customers. 34,35 

(c) Sole Source Justifications 

All sole source procurements, except bus parts covered above and under 

small purchases must include a written cost or price analysis in accordance 

with FTA rules. In addition, the circumstances necessitating sole source 

procurement should be included in the written cost or price analysis. 

6. Single bids 

In the event CCTA advertises through Invitation for Bid, or Request for 

Proposals, and receives only one bid, before award of such bid, the Assistant 

General Manager or the General Manager will re-evaluate the process to 

determine if the invitation or proposal inadvertently disqualifies some potential 

competitors. Other factors that will be taken into consideration include the 

28 



market conditions during the period of procurement and comments from 

respective bidders regarding the requirements in the bid. If it is determined that 

the initial invitation or proposal inadvertently disqualified some potential 

competitors, the requirements will be revised, and re-advertised. If after 

evaluation it is determined that the process and requirements set forth were not 

unnecessarily restrictive, CCTA may make a decision to award the contract to 

the single bidder. In such a case, a cost or price analysis will be performed, and 

determination that the price is fair and reasonable will be established, using the 

guidelines in the section on cost and price analysis. Documentation as to the 

reason for the single bid will be maintained. 36 

7. Awards to Other than the Lowest Bidder 

CCTA may award a third party contract to other than lowest bidder, when such an 

award is in the best interest of CCTA. 37 

8. Acquisition of Real Property 

CCTA will comply with the Uniform Relocation Assistance and Real Property 

Acquisition Policies Act of 1970, as amended, 42 U.S.C. § 4601 et seq. and FTA 

Circular 5010.1D Chapter II-2; when purchasing real property. In addition, 

it will reference 49 CFR 18.31 and 49 CFR 24 Subpart B, and FTA Circular 

4220.1F. 38 

9. Leasing Project Property to Another Party 

In the event CCTA chooses to lease property purchased with federal funds to another 

party, CCTA agrees to retain ownership of the property, and assure that the lessee will 

use the property appropriately, either through a “Lease and Supervisory Agreement,” 

or another similar document. Upon request by FTA, CCTA agrees to provide a copy 

of any relevant documents. 39 

VIII. Protest Procedures 

Protests concerning CCTA’s purchasing policies, the contract requirements, the 

specifications, the bidding procedures, or the contract award, or any other request for 

explanation or clarification must be submitted in writing and must include the following 

information: 40 

• The name and address of the protester. 

• The name and telephone number of the protester’s contact person having 

responsibility. 

• A complete statement of the grounds of the protest with full documentation of the 

protester’s claim. 

A. Pre-award Protests 

Pre-award protests must be received by CCTA no less than ten (10) working days 

before the scheduled bid opening. CCTA will respond to the protest in writing 

and render its final decision at least five (5) working days prior to bid opening. 

CCTA will report such protests to the FTA regional office. 

29 



B. Post-award Protests 

Post-award protests will be received no later than five (5) working days after 

notification of the award bid. CCTA will have ten (10) working days after receipt 

of the formal protest package to evaluate, and issue a response, except in cases 

where the original bid has been awarded by the Board. In such cases, the decision 

to protest will be handled at the next regularly scheduled Board meeting, 

following completion of the staff review of the protests. CCTA will report such 

protests to the FTA regional office. 

C. Appeals to FTA 

It is the responsibility of CCTA to settle contract issues and disputes. CCTA is 

committed to using good sound administrative practices and business judgments, 

as well as professional ethics. Reviews of protests by FTA will be limited to 

alleged failure by CCTA to have followed proper protests procedures, or its 

failure to review a complaint or protest. Protesters dissatisfied with CCTA’s final 

decision may appeal to FTA regional or Headquarters Office within five (5) 

working days of the date the protester knew or should have known of the 

violation. 41 

IX. Contract Administration System 

CCTA will actively manage all contracts. This is generally done by the person at CCTA 

who requested the service or goods. For example, the Project Manager oversees 

fabrication of bus shelters through meetings with the fabricator, monitoring installation of 

shelters, and notifying the fabricator if any warranty work is necessary. Likewise, the 

Drug and Alcohol Officer manages the testing contract. Contracts will be managed by the 

person requesting the goods or services, or assigned to other staff by the person 

requesting the goods or services. 42 

X. Contract Clauses 

A. Required Contract Clauses 

CCTA maintains a current list of required contract clauses applicable to contract type 

as required by the FTA. When establishing contract agreements, all contracts will 

include provisions to define a sound and complete agreement. CCTA will also refer to 

the U.S. DOT FTA Master Agreement, U.S. DOT FTA Third Party Procurement 

Manual, and the U.S. DOT Best Practices Procurement Manual, Chapter 8 - Contract 

Clauses, and Appendix A.1, when establishing required contract clauses. 43 

B. General Contract Clauses 

CCTA maintains a boilerplate of general contract clauses that apply to many types of 

purchases (see the Appendices for an example of the general contact clauses). 

C. Special Contract Clauses and Additional Special Contract Clauses 

30 



. 

Special contract clauses may be applied selectively to purchases based on contract 

type or some other variable criteria. In the case of special contract clauses, CCTA 

may consult FTA rules and regulations and/or CCTA General Counsel, before such 

clauses are incorporated into any contract agreement (see the Appendices for an 

example of the special contact clauses). 

D. Procuring Equipment or Materials Using Option Clauses 

1. Definition of Option Contract 

An option is a unilateral right in a contract by which, for a specified time, CCTA 

may elect to purchase additional equipment, supplies, or services called for by the 

contract, or may elect to extend the term of the contract. 

2. FTA Requirements for Option Contracts 

If CCTA elects to use option clauses in contracts, the FTA requires the following: 

• Evaluation of Options. The option quantities or periods contained in the 

contractor’s bid or offer must be evaluated in order to determine contract award. 

When options have not been evaluated as part of the award, the exercise of such 

options will be considered sole source procurement, and will be subject to a cost 

or price analysis before exercising. 

• Exercise of Options. CCTA will ensure that the exercise of an option is in 

accordance with the terms and conditions of the option stated in the initial 

contract award. It will also be determined that the option price is fair and 

reasonable or better than prices available in the market or that the option is the 

more advantageous offer at the time the option is exercised. 44 

3. Purchasing Options on Other Grantee’s Bus Procurement 

In the event CCTA elects to purchase options on another grantee’s bus 

procurement it will be established that the original Purchaser’s options are 

reduced by the same number that has been assigned to CCTA, otherwise CCTA 

understands that this may constitute a sole source procurement. A price analysis 

must also be performed before CCTA exercises such an option. 45 

XI. Contract Guidance 

A. Maximum Length of Service and/or Supply Contracts 46 

Contracts for bus rolling stock are not permitted to fulfill more than five years worth 

of needs. 

Contracts for services and or supplies may exceed five years so long as there is a 

written documentation of the term and a rationale for the time period of the contract. 

B. Purchasing Extended Warranties with Capital Grant Funds 

CCTA will not purchase any extended warranties with capital grant funds, unless it 

can be determined that such warranties do not exceed industry accepted standards, 

31 



and service agreements will extend the life of equipment or increase its value. For the 

most part, warranties and service agreements will be treated as a normal expense of 

operations. 

In the case of warranty provisions for bus procurements, CCTA will adopt the 

American Public Transit Association’s (APTA) Standard Bus Procurement 

Guidelines, which have been accepted as industry standard by FTA, and are 

summarized as follows for 12 year buses: 

• Complete Bus - 1 year or 50,000 miles 

• Body and Chassis (structural integrity) - 3 years or 150,000 miles 

• Body and Chassis (corrosion/fatigue) - 12 years or 500,000 miles 

• Propulsion System (i.e. engine, transmission, axles) - 5 years or 300,000 miles 

• Major Subsystems (i.e. brakes, signs, heat, A/C, doors, air compressor/dryer, W/C 

lifts, ramps, starter, alternator) - 3 years or 150,000 miles 

All RFPs, IFBs, and other solicitation documents and contracts will be maintained in 

the procurement files for purchase of such warranties or extended services. 47 

C. Payment Provisions In Contracts 

1. Using Advance Payments 

CCTA will not enter into any contractual agreement to pay any or part of the 

payments prior to costs incurred by the contractor, unless prior written 

concurrence is obtained from the FTA Administrator. 48 

2. Using Progress Payments 

The two major types of progress payments are payments based on costs, and 

payments based on completion of work. FTA considers both types as contract 

financing methods. Instances CCTA may use progress payments in accordance 

with FTA guidelines are: 

• When payments are only made to the contractor for costs incurred in the 

performance of the contract, and 

• When CCTA is allowed to obtain title to property (materials, work in 

progress, and finished goods) for which progress payments are made. In lieu of 

obtaining a title, CCTA may require n irrevocable letter of credit or equivalent 

means to protect its interest. 

Additional guidelines may be adopted on a case by case basis from U.S. DOT 

FTA Best Practices Procurement Manual, section 2.4.4, which asserts that 

progress payments may be appropriate if: 

• The contractor will not be able to bill for the first-delivery of products, or 

other performance milestones, for a substantial time after work begins. The usual 

time period for using progress payments is four months or more for small 

businesses, and six months or more for others, and 

32 



• The contractor’s expenditures prior to delivery of the first items will have a 

significant impact on his/her working capital. 

(a) Progress Payments Based on Costs – The Federal Government’s 

customary progress payment rate is 80% of contract costs for large businesses 

and 85% of contract costs for small businesses. The total amount of progress 

payments may not exceed 80% of the total contract price. 

(b) Progress Payments Based on Percentage of Completion - The 

Federal government authorizes progress payments on its contracts based on 

a percentage stage of completion of the work. This type of progress payment is 

standard for construction contracts for all Federal agencies. 49 CFR Part 

18.21(d) allows the use of percentage of completion method to pay 

construction contractors. 49 

3. Withholding and Final Payment 

CCTA will refer to specific contract provisions that expressly authorize the 

withholding of payments, such as the Davis Bacon Act Clause, or the Contract 

Work Hours and Safety Standards Act Clause. CCTA may also establish payment 

withholding based on the standard Federal government clause for the payment of 

fixed fee on Cost Plus Fixed Fee contracts, which call for a 15% withholding of 

the fixed fee until the contractor submits a certified final indirect cost rate 

proposal and otherwise complies with the final deliverable documentation 

requirements of the contract. 

In the event CCTA decides to withhold payments on a contract, it will ensure that 

the amount of money withheld bears a reasonable relationship to the 

unsatisfactory work (e.g. the amount withheld will represent a reasonable estimate 

of the contractor’s potential liability). The amount withheld will not be so great 

however, such that it impairs the contractor’s ability to perform. 

Final payment will be made to the contractor when it has satisfied all of the 

deliverable requirements called for by all provisions of the contract, including all 

required documentation. Before making final payment, CCTA may obtain a 

signed release from the contractor releasing it from further claims by the 

contractor. 50 

XII. Specific Contract Types 

A. Revenue Contracts 

A revenue contract is any contract whose primary purpose is to either generate 

revenues in connection with a transit-related activity or to create business 

opportunities using an FTA-funded asset. Examples may include, advertising, 

concessions (food and news stands), use of right-of-ways, licenses, and land and 

property leasing. CCTA will adhere to the following conditions regarding such 

contracts: 

33 



Contract time limits or written justifications for exceeding limits as noted earlier in 

this document. 

• CCTA will use competitive selection procedures for award of such contracts; and 

• CCTA will not exclude Disadvantaged Business Enterprises (DBEs) from 

participating in business opportunities by entering into long-term, exclusive 

agreements with non-DBEs for the operation of major transportation-related activities 

or major activities for the provision of goods and services. 51 

B. Use of Time and Materials Type Contracts 

CCTA will use time and materials type contracts only: 

• After a determination that no other type contract is suitable; and 

• If the contract specifies a ceiling price that the contractor will not exceed 

except at its own risk. 52 

XIII. Methods for Performing Cost and Price Analyses 

CCTA will conduct a cost or price analysis in connection with every large procurement 

action, including contract modifications. For small and micro purchases, refer to the 

appropriate sections. 

A price analysis may be used in all other instances to determine the reasonableness of the 

proposed contract. 53 

: 

A. Cost Analysis 

1. When to Perform a Cost Analysis 

A cost analysis will be performed when: 

• The offeror is required to submit the elements (i.e., Labor Hours, Overhead, 

Materials, etc.) of the estimated cost, e.g., under architectural and engineering 

services contracts; or 

• Adequate price competition (2 or more bids or proposals) is lacking, and for 

sole source procurements, including contract modifications or change orders, 

unless price reasonableness can be established on the basis of a catalog or market 

price of a commercial product sold in substantial quantities to the general public, 

or on the basis of prices set by law or regulation. 

A price analysis may be used in all other instances to determine the 

reasonableness of the proposed contract. 53 

2. Cost Analysis Process 

Some common elements in performing cost analysis may include the following: 

• Making an estimate based on inspection of the product itself (with technical 

guidance), review of drawings, specifications, and prior data (such as cost data 

from prior procurements); 

• Review of each element of cost to determine whether the offeror’s estimate 

34 



contains an accurate and reasonable prediction of the cost incurred during 

performance; and/or 

• Adding a rate of profit to the cost that has been determined to be fair. 

All reasonable costs of performance can be considered, however, the cost will be 

consistent with Federal cost principles found in Federal Acquisition Regulation 

Part 31. 53 

B. Price Analysis 

Some common price analysis techniques that may be considered may include: 

• Comparison of proposed prices received in response to the solicitation; 

• Comparison with competitive, published price lists, published market price of 

commodities, similar indexes, and discount or rebate arrangements; 

• Comparison of proposed prices with the cost estimate performed prior to 

solicitation, if it can be performed such that it can render a reasonable determination 

that the price is reasonable; and 

• Comparison of proposed prices received with prior procurement actions for the 

same or similar end items, with consideration given to: 

• Changes in economic conditions between the times of the two procurements; 

• Differences in quantities; and 

• Inclusion of nonrecurring cost in the prices, such as design, capital equipment, 

production facilities, etc. To make a fair comparison, nonrecurring costs may be 

removed from both prices. 53 

C. Profit 

CCTA will negotiate profit as a separate element of the price for each contract in 

which there is no price competition and in all cases where cost analysis is performed. 

To establish a fair and reasonable profit, consideration will be given to the complexity 

of the work to be performed, the risk borne by the contractor, the contractor’s 

investment, the amount of subcontracting, the quality of its record of past 

performance, and industry profit rates in the surrounding geographical area for similar 

work. 53 

D. Federal Cost Principles 

CCTA will make every effort to ensure that all cost estimates included in negotiated 

prices are consistent with Federal cost principles. In doing so, CCTA will reference 

past and current cost principles that comply with applicable Federal cost principles. 

The cost plus a percentage of cost and percentage of construction cost methods of 

contracting will not be used. 53 

XIV. Rental/Leasing in Lieu of Purchase 

In certain situations, CCTA’s equipment requirements may be more economically filled 

by rental/lease than by purchase. The decision to rent rather than purchase must be made 

on a case-by-case basis, and should only be used when it is in CCTA’s best interest. The 

35 



Grants Manager or Assistant General Manager should perform a lease versus purchase 

analysis to support the decision to rent or lease for amounts over $100,000. 

Decisions to rent/lease may be made for short-term leases of equipment which is required 

for a short time or for a unique task, or when it can be determined that it is easier to have 

equipment maintained if it is leased. Conversely, long term leases and leases for items 

that should be purchased and capitalized but cannot be because of budget constraints are 

not considered economically prudent. 

• A lease versus purchase analysis should be appropriate to the size and complexity of 

the procurement. In determining whether the lease of equipment is feasible, the 

following factors must be considered: estimated length of the period the equipment is 

required and the amount of time of actual equipment usage; 

• Financial and operating advantages of alternative types and makes of equipment; 

• Total rental/lease cost for the estimated period of use; 

• Net purchase price, if acquired by purchase; 

• Transportation and installation costs; 

• Maintenance and other service costs; 

• Trade-in or salvage value; 

• Imputed interest costs; and 

• Availability of a servicing facility especially for highly complex equipment (can 

CCTA service the equipment if it is purchased?) 54 

For description of other leases and requirements such as Capital leases, leases involving 

Certificates of Participation, and Cross-Border leases, refer to U.S. DOT FTA Master 

Agreement, section 16. 

XV. Purchasing / Leasing Buses with FTA Funds (Bus Testing) 

To the extent applicable, CCTA agrees to comply with the requirements of 49 U.S.C. § 

5323(C) and FTA regulations, “Bus Testing,” 49 C.F.R. Part 665, and any revision 

thereto, for buses purchased or leased with FTA funds. CCTA will certify to FTA that 

any new bus model required to be tested has been tested at the FTA-sponsored test 

facility in Altoona, Pennsylvania. 

A new bus model is a bus design variation of a bus design (usually designated by the 

manufacturer by a specific name and/or model number) that has not been in use in U.S. 

mass transit service prior to October 1, 1988, or that has been in service prior to that date, 

but is being procured with a major change in configuration or components. A new bus 

model must be tested. 

Bus testing requirements apply to different mass transit vehicles including vans, other 

small vehicles, medium-light-duty mid-size buses, and heavy-duty small and large buses. 

Bus testing does not apply to unmodified mass-produced vans, bus prototypes, some 

electric buses, or trolley buses (meaning genuine trolleys, not the replica trolleys popular 

today). 

36 



CCTA will maintain documentation in the procurement files to demonstrate how this 

requirement has been implemented. This documentation will indicate whether a bus 

model has been tested and whether testing is required. For buses that require testing, a 

copy of the test report must be obtained prior to acceptance of the buses and expenditure 

of Federal funds. 

Refer to U.S. DOT FTA Grants Management Seminars Workbook FY 2003, Exhibit 

6.3,for a list of buses tested as of August 2002. Also refer to web site: 

www.vss.psu.edu/fta . 55 

XVI. Disposition of Surplus and Scrap 

A. Premature Withdrawal of Property from Use 

CCTA will notify FTA immediately when any Project real property, equipment, or 

supplies are prematurely withdrawn from appropriate use, whether by planned 

withdrawal, misuse, or casualty loss. 

Unless otherwise approved by the FTA, CCTA will remit to FTA its share of the fair 

market value of real property, equipment, or supplies prematurely withdrawn from 

appropriate use. The amount of Federal share in the property will be determined on 

the basis of the ratio of the Federal assistance awarded by the Federal Government for 

the property to the actual cost of the property. 

CCTA agrees that the fair market value of the property prematurely withdrawn from 

use will be calculated as outlined in the U.S. DOT FTA Master Agreement. 56 

B. Capital Inventory 

CCTA will conduct a physical inventory of equipment and reconcile the results with 

the equipment records every two years. Documentation of the inventory and any 

reconciliation with equipment records will be kept until a triennial review of that 

inventory. 57 

C. Identification of Surplus and Scrap 

The identification of surplus and scrap will be the responsibility of the Maintenance 

Director. The following justifications may apply: 

• Equipment will be surplus when it becomes obsolete to CCTA either because it 

has been replaced by more cost-efficient equipment, or because it serves equipment 

no longer in the CCTA fleet. 

• Parts are surplus when stock on hand exceeds a maximum, as established or 

revised due to use history, and are not expected to be used. This includes useful parts 

for vehicles no longer in the CCTA fleet. 

• Parts will be scrapped when they are not useful to CCTA and other operators 

contracted, and they cannot be returned to the supplier. 

• Equipment will be scrapped when it is non-functional and non-repairable, or when 

it is obsolete to CCTA and all other operators CCTA has contracted. 

37 



D. Disposition of Surplus Stock 

Surplus stock uses both inventory space and working capital. It is the policy of CCTA 

to dispose of surplus and scrap in the most effective manner available. Steps to be 

followed include, but are not necessarily limited to: 

• Returning to vendor for credit 

• Sale to other operators. 

Surplus stock which cannot be returned or sold to another operator will not be sold as 

scrap while it is still applicable to vehicles in the CCTA fleet. All sales over $5,000 

will be by cashier’s check. 

E. Disposition of Scrap 

Parts or equipment identified as scrap will be sold to the highest bidder of at least two 

(2) scrap dealers willing to make bids, or to the highest bidder in a publicly advertised 

sale. Disposition of equipment identified as scrap will be coordinated with the Grants 

Manager and the Maintenance Director, since its disposition may have grant or 

property record implications. All sales over $5,000 will be by cashier’s check. 

F. Specific Procedures for Disposition of Surplus and Scrap 

Specific procedures may include: 

• Direct of third party Competitive bidding procedures for all material offered for 

sale. 

• Development of specifications for the surplus items to be offered for sale and 

review by the Parts Clerk, Maintenance Director, or the Grants Manager. 

• Preparation of a solicitation and advertising of the items being offered for sale. 

• Analysis of bids by the Grants Manager or the Maintenance Director, with a 

written recommendation for award. 58 

38 



XVII. References 

U.S. DOT FTA Circular 4220.1F - Third Party Contracting Requirements 

U.S. DOT FTA Master Agreement FY 2012 

U.S. DOT FTA Best Practices Procurement Manual, FY2006 Update 

U.S. DOT FTA Grants Management Seminars Workbook FY 2003 

U.S. DOT FTA 49 C.F.R 18 - Uniform Administrative Requirements for Grants and 

Cooperative Agreements to State and Local Governments 

U.S. DOT FTA Orientation to Transit Procurement 

U.S. DOT FTA Circular 5010.1D - Grant Management Guidelines, November 2008 

XVIII. Appendices 

Examples of Forms that May be Used in Procurement Process 

Fair and Reasonable Determination Stamp 

Micro Purchase Form 

Small Purchase Form (Items available only from equipment manufacturer) 

Abstract of Bids Form 

Office Supply Order Sheet 

Bid Opening Sign in Sheet 

Change Order Form 

General Contract Provisions 

Special Contract Provisions 

Additional Special Contract Provisions 

XIX: End Notes 

1 

U.S. DOT FTA Circular 4220.1F § I-5, See also Best Practices Procurement 

Manual Chapter 4, 4.0 Overview 

39 



2 U.S. DOT FTA Master Agreement, § 1(l,o), pgs. 17-19, Definitions 

3 U.S. DOT FTA Master Agreement, § 1(p), pg. 19, Definitions 

4 U.S. DOT FTA Circular 4220.1F § I-5(dd) 

5 U.S. DOT FTA Circular 4220.1F § III-1(a). See also U.S. DOT FTA Master 

Agreement, Section 3, page 26, Ethics. 

6 -U.S. DOT FTA Best Practices Manual, section 2.4.2.2.2, Written Standards of 

Conduct and Conflicts of Interest: Personal and Organizational. 

7 U.S. DOT FTA Circular 4220.1F § VI-8(b) 

8 U.S. DOT FTA Circular 4220.1F § IV-1(b) 

9 U.S. DOT FTA Circular 4220.1F § VI-2(a)(3&4), See also U.S. DOT FTA Best 

Practices Procurement Manual section 2.4.2.1 Full and Open Competition 

Principle 

10 U.S. DOT FTA Circular 4220.1F, § VI-1(c) 

11 U.S. DOT FTA Circular 4220.1F § VI-3(c&d), See also U.S. DOT FTA Best 

Practices Procurement Manual, section 3.1, Types of Specifications and Risks 

12 U.S. DOT FTA Best Practices Procurement Manual section 4.3.2.1 Advertising 

and Publicizing Solicitation, See also U.S. DOT FTA Circular 4220.1F § VI- 

3(c)(1) 

13 U.S. DOT FTA Circular 4220.1F § III-3(d)(1) - See also, U.S. DOT FTA Best 

Practices Procurement Manual section 5.4.1.2, Documentation of Award Decision 

14 U.S. DOT FTA Circular 4220.1F § VI-3(c)(1)_ 

15 U.S. DOT FTA Orientation to Transit Procurement 

16 U.S. DOT FTA Best Practices Procurement Manual, section 4.4.2, Bid Opening 

17 U.S. DOT FTA Best Practices Procurement Manual section 4.3.2.3, 

Solicitation, & section 4.4.6, Bid Withdrawal 

18 U.S. DOT FTA Circular 4220.1F § VI-3(c)(2) 

19 U.S. DOT FTA Best Practices Procurement Manual, section 4.4.2, Bid 

Opening(The process of receiving bids) 

40 



20 U.S. DOT FTA Best Practices Procurement Manual - section 4.3.2.5 - 

Amendment of Solicitations 

21 U.S. DOT FTA Best Practices Procurement Manual, section 4.3.3.3.1 - 

Acknowledgement of Solicitation Addenda 

22 U.S. DOT FTA Orientation to Transit Procurement 

23 U.S. DOT FTA Best Practices Procurement Manual sections 4.4.6, Bid Withdrawal 

24 U.S. DOT FTA Circular 4220.1F § VI-3(c)(2) 

25 

U.S. DOT FTA Best Practices Procurement Manual - section 4.4.5 - Bid 

Mistakes 

26 U.S. DOT FTA Circular 4220.1F § VI-3(d), also, U.S. DOT FTA Best Practices 

Procurement Manual, section 4.5 – Competitive Proposals (Request for 

Proposals) 

27 

U.S. DOT FTA Best Practices Procurement Manual, section 4.5.5.1, Request 

for Revised Proposals 

28 

U.S. DOT FTA Best Practices Procurement Manual, section 4.5.4, Discussions 

and Clarifications 

29 

U.S. DOT FTA Best Practices Procurement Manual, section 4.5.5.2, Request 

for Best and Final Offer 

30 

U.S. DOT FTA Best Practices Procurement Manual, section 4.5.6, Award 

Based on Initial Proposals. 

31 

U.S. DOT FTA Best Practices Procurement Manual, section 4.5.7, Withdrawal 

of Proposals. 

32 

U.S. DOT FTA Best Practices Procurement Manual, section 4.5.8, Debriefing 

Unsuccessful Offerors 

33 

U.S. DOT FTA Circular 4220.1F § VI-3(f), also U.S. DOT FTA Master 

Agreement, section 15(p). 

34 U.S. DOT FTA Circular 4220.1F § VI-3(i)(1)(b), See also U.S. DOT FTA Best 

Practices Procurement Manual, Section 4.6 Non-Competitive (Sole Source) 

Proposals 

35 

U.S. DOT FTA Best Practices Procurement Manual, section 4.6.3 Associated 

Capital Maintenance Item 

36 U.S. DOT FTA Grants Management Seminar FY2003, Chapter 6, question 14 

41 



37 U.S. DOT FTA Master Agreement, section 15r 

38 U.S. DOT FTA Master Agreement sections 22a, See also U.S. DOT FTA Best 

Practices Procurement Manual, section 1.3.3.4, Real Estate Contracts 

39 U.S. DOT FTA Master Agreement, section 19l(1a) 

40 U.S. DOT FTA Circular 4220.1F § VII-1(a) 

41 U.S. DOT FTA Circular 4220.1F § VII-1(b) 

42 U.S. DOT FTA Circular 4220.1F § III-3 

43 U.S. DOT FTA Circular 4220.1F - § V-4(b) 

44 U..S. DOT FTA Circular 4220.1F § V-7(a)(1) 

45 U.S. DOT FTA Grants Management Seminars Workbook FY 2003, Chapter 6, 

Question 15.See also FTA Administrator’s “Dear Colleague Letter” dated 

October 1, 1998 (C-98-25) 

46 U.S. DOT FTA Circular 4220.1F § IV-2(e)(10), 

47 

U.S. DOT FTA Grants Management Seminars Workbook, FY 2003, chapter 6, 

Question 19. 

48 U.S. DOT FTA Circular 4220.1F, § IV-2(b)(5)(b), Also see U.S. DOT Best 

Practices Procurement Manual section 2.4.4. Payments 

49 U.S. DOT FTA Circular 4220.1F, § IV-2(b)(5)(c)(3), & U.S. DOT FTA Best 

Practices Procurement Manual section 2.4.4.3, Progress Payments 

50 U.S. DOT FTA Best Practices Procurement Manual, section 2.4.4.4 - 

Withholding and Final Payment 

51 

U.S. DOT FTA Best Practices Procurement Manual, section 1.3.3.8 Revenue 

Contracts. 

52 U.S. DOT FTA Circular 4220.1.F § VI-2(c)(2)(c), See also, U.S. DOT FTA 

Best Practices 2.4.3.3 Time and Materials Contracts 

53 U.S. DOT FTA Circular 4220.1F, § VI-6(a), See also U.S. DOT FTA Best 

Practices Procurement Manual, section 5.2, Cost and Price Analysis 

42 



54 U.S. DOT FTA Best Practices Procurement Manual, section 1.3.3.7, Equipment 

Leases, See also U.S. DOT FTA Circular 4220.1F, § IV-1(e) 

55 U.S. DOT FTA Master Agreement section 15n(4), See also, U.S. DOT FTA 

Grants Management Seminars Workbook FY 2003, Chapter 6, Question 20 

56 U.S. DOT FTA Master Agreement, section 19g(4) 

57 U.S. DOT FTA Circular 5010.1D Chapter IV Section 3(k)(4) 

58 U.S. DOT FTA Best Practices Procurement Manual, section 1.3.3.10, 

Disposition of Surplus. 

43 



To: Steve Magowan, Chair and members of the Board of Commissioners 

From: Tim Bradshaw, Director of Operations 


Date: July 9, 2012 

Subject: System Security and Emergency Preparedness Program Revisions 

In 2009 CCTA developed a System Security andEmergency Preparedness Program (SSEPPP). 

The initial program design was based on materials from other transit systems, some of which 

were much larger than CCTA. After three years of implementation, the program has been revised 

to an appropriate scale for a system CCTA’s size. 

The revised program updates personnel involved in oversight, such as the Director of Operations, 

and incorporates more concrete details related to regular practices, procedures, training and drills 

that lead to a secureenvironment for agency employees and passengers.


FY13 CMAQ Applications – Approval to Seek Grant Funds 

Prepared By: Meredith Birkett, Director of Planning & Marketing 

Background 

At the June 2012 CCTA Board meeting, the Board supported moving forward with further 

analysis of two urban commuter routes and two rural commuter routes for possible CMAQ 

funding in FY13. In accordance with CCTA’s “New Service Planning and Implementation 

Process” Policy, staff has developed rough service designs and estimated the gross costs and 

ridership for the four routes. 

“Approval to Seek Funds: The CCTA Board of Commissioners will be asked to vote 

on whether staff should complete and submit a grant application for funding for a new 

service which will be described generally but will include estimates of gross operating 

costs and ridership by the end of the first, second and third year.” 

At the July Board meeting, the Board will be asked to vote on whether to grant approval to 

seek CMAQ funds for specific new services in FY13. Staff recommends the Board select one 

urban and one rural service for which staff will prepare and submit CMAQ grant applications to 

VTrans when CMAQ funding is made available in FY13. 

Urban Services 

The two potential new urban commuter routes that were analyzed further were a Jeffersonville- 

Burlington Commuter and a Grand Isle/Ferry-Burlington Commuter. In addition, staff also 

analyzed a shortened version of the Jeffersonville-Burlington Commuter that would only travel 

as far east as Underhill. 

1a) Jeffersonville-Burlington Commuter – This route is envisioned to begin as a peak-hour 

only commuter route, with two morning trips and two afternoon/evening trips at peak 

commuting times. The proposed eastern terminus of the route is Jeffersonville, with 

additional stops along VT 15 in Cambridge, Underhill, Jericho, and Essex Town. It is 

also expected that this route would serve Susie Wilson Road in Essex Junction, an area 

with significant ongoing development, but currently no transit service. In Burlington, 

there would be a stop at FAHC/UVM before heading to Cherry Street. 

1b) Underhill-Burlington Commuter – This is a truncated version of the Jeffersonville- 

Burlington Commuter that would only travel as far east as Underhill. This shortened 

route’s running time is approximately 75% of the length of the longer Jeffersonville 

route, but has the potential to capture up to 83% of the full route’s ridership. The intent of 

analyzing this option is to demonstrate the route is still viable if local funding were not 

sufficient to extend it all the way to Jeffersonville. 

2) Grand Isle/Ferry-Burlington Commuter – This route is envisioned to begin as a peak-hour 

only commuter route closely coordinated with the Grand Isle Ferry from New York. It 

would operate two morning trips and two afternoon/evening trips at peak commuting 

times. The western terminus of the route would be the ferry dock at Gordon’s Landing,

with stops in South Hero along US 2. The route would enter I-89 at Exit 17, with a byrequest 

stop in Winooski and stops at FAHC/UVM and Cherry Street. 

Estimated Route Statistics 

Annual Gross Cost Annual Ridership Year 3 Year 3 Annual 

Route Year 1 Year 2 Year 3 Year 1 Year 2 Year 3 Cost/Pass. Bding/Trip Local Match 

Jeffersonville-Burlington $226,440 $235,498 $244,918 17,850 21,420 24,990 $9.80 12.25 $37,556 

Underhill-Burlington $162,282 $168,773 $175,524 14,790 17,850 20,655 $8.89 10.13 $31,005 

G.I. Ferry-Burlington $188,700 $196,248 $204,098 10,200 12,240 14,280 $14.29 7.00 $33,803 

Note: The ridership estimates are based on applying an anticipated market share (%) to the potential 

commuter market as indicated by the Longitudinal Employer–Household Dynamics (LEHD) data set. 

LEHD data has replaced the Census Journey to Work data that was available from the 2000 Census. The 

market share for these urban commuter routes was calculated by comparing the ridership on the St. 

Albans Link Express, Milton Commuter, and 116 Commuter to the total potential market for those routes. 

Summary of Urban Commuter Route Analysis: 

VTrans sets annual performance measurements for routes throughout the state. For commuter 

routes, the two metrics used are cost per passenger and boardings per trip. The most recent 

statewide peer assessment set the cost per passenger metric acceptable level at $30.59 and the 

successful level at $15.30. VTrans has set the boardings per trip levels at 4.40 for acceptable and 

8.80 for successful. 

In terms of ridership and cost-effectiveness, the Jeffersonville-Burlington Commuter 

outperforms the Grand Isle/Ferry Commuter. While the longer round trip running time of the 

Jeffersonville-Burlington Commuter results in a higher gross cost, the higher ridership figures 

produce a lower cost per passenger ($9.80 vs. $14.92) and higher boardings per trip (12.25 vs. 

7.0) than the Grand Isle/Ferry Commuter 

Based on these cost and productivity measures, the Jeffersonville-Burlington Commuter is 

projected to be the more successful route. 

Rural Services 

The two potential new rural services that have been analyzed are: 


1) Northfield-Montpelier Commuter – The concept for this route is two morning peak hour 

trips, two afternoon/evening peak hour trips, and one mid-day trip, for a total of five 

round trips per weekday. The route would travel primarily on VT 12 between Northfield 

and Montpelier. In Northfield, likely stops include Norwich University and the Northfield 

Common area. In Montpelier, stops would likely include National Life, State Street, and 

Main Street. Trips times would be coordinated with other GMTA routes, including the 

Montpelier Link Express to Burlington to the extent possible. 

2) Hardwick-Montpelier Commuter – This route is envisioned to begin as a peak-hour only 

commuter route, with two morning trips and two afternoon/evening trips at peak 

commuting times. The route would travel between Montpelier and Hardwick primarily on

VT 14 through East Montpelier, Calais, and Woodbury. Stops in Montpelier would 

likely include National Life, State Street, and Main Street. Trips times would be 

coordinated with other GMTA routes, including the Montpelier Link Express to 

Burlington to the extent possible. It is assumed that RCT would operate half the service 

on this route. 

Estimated Route Statistics 


Annual Gross Cost Annual Ridership Year 3 Year 3 Annual Local 

Route Year 1 Year 2 Year 3 Year 1 Year 2 Year 3 Cost/Pass. Bding/Trip Match 

Northfield-Montpelier $116,663 $120,162 $123,767 8,925 10,455 11,985 $10.33 4.70 $16,485* 

Hardwick-Montpelier $171,105 $176,238 $181,525 7,650 8,925 10,200 $17.80 5.00 $16,290** 

* The annual local match amount for the Northfield-Montpelier Commuter assumes that $4,800 from the existing 

Northfield Community Shuttle can be put towards the commuter and the Northfield Community Shuttle would cease 

to operate. 

** The annual local match amount for the Hardwick-Montpelier Commuter represents only half the local match 

amount for the entire route due to RCT’s expected participation. 

Note: The ridership estimates are based on applying an anticipated market share (%) to the potential 

commuter market as indicated by the Longitudinal Employer–Household Dynamics (LEHD) data set. 

LEHD data has replaced the Census Journey to Work data that was available from the 2000 Census. The 

market share for these rural commuter routes was calculated by comparing the ridership on the Route 

100 Commuter and the US 2 Commuter to the total potential market for these commuter routes. 

Summary of Rural Commuter Route Analysis: 

The VTrans performance metrics discussed above are also applicable to the rural commuter 

routes. The most recent statewide peer assessment set the cost per passenger metric acceptable 

level at $30.59 and the successful level at $15.30. VTrans has set the boardings per trip levels at 

4.40 for acceptable and 8.80 for successful. 

The Northfield-Montpelier route is projected to outperform the Hardwick route in total ridership 

and cost per passenger ($10.33 vs. $17.80). However, because Northfield estimates are based on 

five round trips per weekday as compared to four round trips on the Hardwick route, its 

boardings per trip are below that of the Hardwick route (4.7 vs. 5.0). Therefore, the Northfield 

and Hardwick routes each have the better performance in one of the two key metrics. 

The significantly lower cost per passenger (42% less) for the Northfield route is directly related 

to its shorter distance and running time. While proximity to Montpelier drives operating costs 

down, it could serve as a disincentive to ridership, as the costs of SOV commuting are not as 

great. It is important to keep in mind that a Northfield Commuter route was discontinued by 

GMTA in January 2005 due to low ridership (15 passengers per day on average). However, since 

2005, general interest in public transportation and requests for service to Northfield have 

increased. 

GMTA has received ongoing correspondence about a possible Hardwick-Montpelier Commuter 

route over the past several months from residents and State representatives along the VT 14 

corridor. In many ways, the Hardwick route is similar to the Route 100 Commuter, connecting a 

community in Lamoille County along VT 15 to a larger Washington County community. While 

the Route 100 Commuter has been in existence since 2004, its performance has been mixed over


the years. While operating the route in conjunction with RCT would produce operational 

efficiencies and reduce the local match burden on GMTA, jointly operating a service with 

another transit provider does add complexity and challenges from time to time. 

Given the higher total ridership and substantially lower cost per passenger, it is staff’s 

recommendation that the Northfield Commuter is the better service option at this time. 

Additionally, the Town of Northfield has been anxious for a reinstatement of service since 2005. 

Since GMTA’s last CMAQ-funded new start service was a inter-county commuter (US 2 

Commuter to St. Johnsbury), it seems appropriate to now focus on a connection to Washington 

County town within GMTA’s existing service area.

Manager Reports 

July 17, 2012 

Grants Report 

May ADA Ridership Report 

CCTA Performance Report 

Maintenance Report 

Marketing Report 

Operations Report 

Planning Report 

Ridership Report 


GMTA 

Project Development Report 


Grants 

Grants Report 

Aaron Frank, Assistant General Manager 


VTrans provided us with an initial grant award announcement and supported the CCTA/GMTA 

operating requests, with the types of funding we requested. Capital funding was generous considering 

what we understand of needs across the state. 

Elderly and Persons with Disabilities (E&D) Transportation Program and ADA Paratransit 

Statewide Paratransit Software Specification Development 

The final specifications for the statewide software procurement have been completed and are under 

review. The RFP packet will be compiled and VTrans will convene a statewide working committee to 

review the final RFP, with a release date in fall 2012. 

E&D Program: 

VTrans awarded the Chittenden County E&D program an additional $100,000 based on high demand 

experienced in FY12 that prevented many partners from meeting the increased trip requests. The E&D 

partners are pleased with this support and look forward to a year of increased service. 

ADA Program: 

Staff met with the Town Managers and Selectboards in Williston and Shelburne, and have a request to 

meet with Essex about the FY12 changes to ADA service and projected FY14 paratransit assessments. 

The Town of Williston continues to be supportive of current levels of transit services provided to their 

Town and appreciated the advance notification regarding the likely increased ADA assessment. The 

Town of Shelburne will likely see a decrease in its FY 14 ADA assessment but requested an update 

regarding alignment of the ADA service hours with the fixed route timepoints which resulted in 

decreased service primarily to Wake Robin. Essex requested a CCTA staff presentation for the August 

Selectboard meeting to discuss their likely increased ADA assessment for FY 14. 

The May ADA Ridership Report and May Performance Report are attached. 


ADA Ridership Report (by Town) : FY12 through: 5/31/12 


CITY/TOWN July August Sept. Oct. Nov. Dec. Jan. Feb. March April May June Totals 

BURLINGTON 1,389 1,267 1,784 1,847 1,356 1,691 1,651 1,899 2,136 1,942 1,961 

18,923 

SO. BURLINGTON 800 1,029 967 1,083 1,075 1,062 1,194 1,196 1,227 1,160 1,278 

12,071 

WINOOSKI 329 358 435 439 411 470 434 302 390 327 272 

4,167 

SHELBURNE 483 481 377 374 356 373 290 273 272 228 202 

3,709 

COLCHESTER 70 75 78 90 84 60 61 72 59 52 82 

783 

ESSEX 408 466 589 514 532 577 543 489 523 505 550 

5,696 

WILLISTON 174 180 199 189 178 180 215 265 268 287 289 

2,424 

OTHER 19 21 16 18 23 25 27 26 17 19 17 

228 

TOTAL 3,672 3,877 4,445 4,554 4,015 4,438 4,415 4,522 4,892 4,520 4,651 0 48,001 

ADA Ridership Report (by Town) : change from FY 11 to FY12 

July August Sept. Oct. Nov. Dec. Jan. Feb. March April May June Totals 

BURLINGTON 198 10 379 383 (63) 132 245 487 432 174 203 

2,580 

17% 1% 27% 26% -4% 8% 17% 34% 25% 10% 12% 16% 

SO. BURLINGTON (213) 104 7 89 108 17 163 200 36 96 131 

738 

-21% 11% 1% 9% 11% 2% 16% 20% 3% 9% 11% 7% 

WINOOSKI (83) (45) 58 79 82 99 151 (32) (47) (99) (96) 

67 

-20% -11% 15% 22% 25% 27% 53% -10% -11% -23% -26% 2% 

SHELBURNE 98 102 (38) (70) (68) (95) (138) (115) (240) (172) (200) 

(936) 

25% 27% -9% -16% -16% -20% -32% -30% -47% -43% -50% -20% 

COLCHESTER 17 (8) 11 1 21 (8) (14) 18 7 (14) (18) 

13 

32% -10% 16% 1% 33% -12% -19% 33% 13% -21% -18% 2% 

ESSEX (23) 135 287 164 138 174 178 126 48 45 127 

1,399 

-5% 41% 95% 47% 35% 43% 49% 35% 10% 10% 30% 33% 

WILLISTON 72 93 100 87 60 54 89 130 115 115 139 

1,054 

71% 107% 101% 85% 51% 43% 71% 96% 75% 67% 93% 77% 

OTHER 1 (1) (3) (19) (30) (3) (9) (13) (1) (3) (5) 

(86) 

6% -5% -16% -51% -57% -11% -25% -33% -6% -14% -23% -27% 

TOTAL 67 390 801 714 248 370 665 801 350 142 281 - 4,829 

2% 11% 22% 19% 7% 9% 18% 22% 8% 3% 6% 11% 

ADA Ridership Report (by Town) : FY11 

CITY/TOWN July August Sept. Oct. Nov. Dec. Jan. Feb. March April May June Totals 

BURLINGTON 1,191 1,257 1,405 1,464 1,419 1,559 1,406 1,412 1,704 1,768 1,758 

16,343 

SO. BURLINGTON 1,013 925 960 994 967 1,045 1,031 996 1,191 1,064 1,147 

11,333 

WINOOSKI 412 403 377 360 329 371 283 334 437 426 368 

4,100 

SHELBURNE 385 379 415 444 424 468 428 388 512 400 402 

4,645 

COLCHESTER 53 83 67 89 63 68 75 54 52 66 100 

770 

ESSEX 431 331 302 350 394 403 365 363 475 460 423 

4,297 

WILLISTON 102 87 99 102 118 126 126 135 153 172 150 

1,370 

OTHER 18 22 19 37 53 28 36 39 18 22 22 

314 

TOTAL 3,605 3,487 3,644 3,840 3,767 4,068 3,750 3,721 4,542 4,378 4,370 

43,172

CCTA Performance Report Fiscal Year 2012 May 

Fixed-Route and Special Services Bus Service Performance Analysis 

May to May Comparison Year-to-Date Comparision 

Category/Measure FY 2012 FY 2011 % Change FY 2012 FY 2011 % Change 

SERVICE PROVIDED 

Bus Trips 9,834 

Vehicle Revenue Hours (VRH) 9,260 

Vehicle Revenue Miles (VRM) 129,629 

9,039 

8,590 

119,727 

9% 102,751 

8% 97,672 

8% 1,381,461 

89,396 

94,985 

1,205,316 

Total Vehicle Miles 146755 135923 8% 1513674 1453732 4% 

MEASURES OF EFFECTIVENESS 

Ridership 

Total Transit Boardings 227,086 

214,077 

Total ADA Boardings 4,373 

College Street Shuttle Boardings 11,710 

Wheelchair Boardings 2,365 

11,633 

1,869 

Unlimited Access 27,803 

Bicycle Boardings 3,936 

Transfers 17,277 

Reliability 

No. of Roadcalls 10 

Safety 

3,089 

15,421 

9 

6% 2,275,318 

-100% 39,443 

1% 136,128 

27% 22,261 

-100% 349,042 

27% 33,512 

12% 161,861 

11% 25 

2,085,518 

38,797 

140,087 

19,151 

361,117 

26,594 

156,840 

Preventable Accidents-Maintenance 0 0 0 1 -100% 

MEASURES OF EFFICIENCY 

Utilization - Local Routes 


Passengers/Vehicle Revenue Hour 24.52 24.92 -2% 23.30 21.96 6% 

Passengers/Vehicle Revenue Mile 1.75 1.79 -2% 1.65 1.73 -5% 

78 

15% 

3% 

15% 

9% 

2% 

-3% 

16% 

-3% 

26% 

3% 

-68%

CCTA Maintenance Report 

June 2012 

• Burlington location provided $8,113.20 in rural maintenance services in June. 

• Performed 29 Preventative Maintenance Inspections in June. 

• Performed 54 Brake Inspections in June. 

• Provided the following training: 

� Thermo King Training 

� Ford 6.0L Engine Training 

• Received and readied for service (5) Gillig 35’ buses and (2) 40’ Gillig buses. 

• Stripped and waxed office building floors. 

• Bi-annual carpet cleaning. 

• Completed Fiscal Year 2012 Parts Inventory; met with auditor. 

• Up fitted St. Albans buses with Fare Boxes. 



CCTA Public Affairs & Marketing Rprt/GMTA Community Relations & Marketing Rprt 

Prepared by: Meredith Birkett, Director of Planning and Marketing 

Tawnya Kristen, GMTA Community Relations Manager 

CCTA Public Affairs and Marketing Report 

Events and Outreach in June: 

• Curb Your Car Day – Friday, June 1 st 

• South End Art Hop – Meeting with SEABA about coordination with CCTA for the South 

End Art Hop in September including free service on the Pine Street route on the Saturday 

of Art Hop and inclusion of CCTA schedule information in the Art Hop brochure. 

• Kinney Pike Newsletter – Kinney Pike, CCTA’s insurance broker asked to feature CCTA 

in its monthly newsletter. CCTA provided a summary of our services as well as a 

testimonial from a long-time dedicated passenger. 

• Peoples United Transit Passes - CCTA continued to work with the third party transit 

benefits provider to ensure that Peoples United employees received the appropriate 

passes to replace the PARC Shuttle passes that were no longer valid as of June 15 th , the 

last day of PARC Shuttle operation. 

• BBA Downtown Action Group Meeting 

• High Meadows Fund – Attended the most recent quarterly meeting of a transportation 

stakeholders group coordinated by the High Meadows Fund and shared ideas and best 

practices with the attendees from Vermont and New Hampshire. 

Marketing Projects Completed: 

• Milton Commuter Postcard and Survey – In conjunction with the Planning Department, 

created an online survey for Milton residents about travel patterns and commute times. 

Created a direct mail postcard for all Milton households advertising the online survey, 

free WiFi on the Milton Commuter, and the availability of Google Transit. 

• Local First Coupons – Completed the design and submission of CCTA and GMTA free 

ride coupons to be included in the “Local First” fundraising book. 

• CCTA Ad for Newcomers Guide – Ad is a version of the CCTA system map so people 

new to the area can see the various areas where CCTA service is provided. 

• New Fare Price Posters for CCTA front window and Cherry Street kiosk 

• Schedule Boxes 

o CCTA – Completed all schedule box insert revisions to match new June BM&G 

and worked with Planning to complete a schedule box inventory 

o GMTA - Completed all schedule box insert revisions to match new Central 

Vermont/Lamoille Valley Bus Map & Guide 

Media Releases and Media Coverage: 

• Release -CCTA Transit Center Location Selected, June 19, 2012 

o Covered in: 

� Free Press 

� WCAX 

� VPR 

• Multiple Print Articles featuring CCTA in the Free Press, plus a positive “smiley face” 

for the CCTA Transit Center in Seven Days


June Combined CCTA/GMTA Operations Report 

Prepared By: Timothy Bradshaw, CCTA Director of Operations 

• GMTA Capital stepped up its efforts in June to complete training with CDL drivers on the Smith 

System. Smith System teaches drivers an array of safe driving habits including distracted driving 

awareness, right foot fuel economy techniques, paying close attention to surroundings and safe 

following distance. Smith System combines on the road with class room instruction. 

• GMTA Capital open house on June 15 was a great success. We received several applications for 

CDL drivers and have recruited 1 volunteer driver. 

• GMTA Capital made final preparations for the fare increase to be implemented. GMTA Capital 

does not foresee any major glitches going back to the old fare structure that was $1.00 for local 

fares and $2.00 for Commuter fares. 

• CCTA completed a 2 hour Safety and Security training with CCTA drivers on June 26 and 27. 

The training was conducted by the Transit Security Administration and focused on giving drivers 

an education on what security risks are still out there. The training also provides drivers incite on 

how to respond in the event they find a suspicious package on the bus. Training focused on 

hijacking procedures and how to identify potential transit risks. 

• CCTA supervisors have completed the 2 day advance mobility train the trainer class. They are 

now preparing to schedule training with all the CDL drivers at CCTA. 

• 7 new Gillig buses are now in service. They replace the older 500 series 30 foot RTS buses. The 

larger buses have already proven to provide greater flexibility for dispatch when assigning buses. 

The 30 foot buses could only be assigned on the low ridership routes while 5 of the new buses are 

35’ and can be used on virtually all our service routes. The new Gillig buses are also buses more 

fuel efficient, have rear destination signs (route # only), and offer some improvements in the 

wheelchair securement areas. 

• The firework shuttles ran on July 3 rd . The service went very smoothly this year. We transported 

an extra 1000 rider’s compared to last year’s numbers. CCTA had a great deal of help from both 

Burlington Parks and Recreation and the Burlington Police Department. The police also provided 

police motorcycle escorts for all the shuttle buses at the end of the night when they were returning 

passengers to the shuttle lot by the Patrick Gymnasium. All passengers were gone from 1 Main 

Street in approximately 1 hour after the fireworks ended. It took 35 buses standing room only to 

transport all the passengers that were waiting. That involved 2 and ½ trips of buses. CCTA would 

also like to thank all CCTA drivers for the great job they did providing safe and friendly service 

to all the fireworks goers. We also appreciate all the extra work the drivers put in getting all the 

firework shuttle runs covered. 

• GMTA FGI put a great deal of effort into implementing passenger fares for the month of July. 

We established 3 ticket outlets in the St. Albans area including the GMTA office, St. Albans City 

Hall and the Alburgh Beverage Mart. We have completed installing cash boxes in all the buses 

and educated drivers on issuing and receiving transfers. Flyers have been distributed to 

passengers explaining the new fare structure. GMTA is also offering free day passes to paying 

customers.

CCTA Service Area 

Ridership Highlights 

Planning Report 

Prepared by: Meredith Birkett, Director of Planning & Marketing 

Jon Moore, Planning Manager 

David Armstrong, Transit Planner 

CCTA provided over 2.7 million rides in FY12 and increased ridership by 7.5% over 

FY11. 

Route Planning & Studies 


IBM Service Change: A public hearing to present IBM service changes is scheduled for 

Monday July 16 th , the evening before the board meeting. CCTA has conducted a three 

week IBM ridership study to help determine the appropriate amount of service and 

service times to IBM. 

While CCTA is proposing to reduce the number of trips into IBM, the goal is to eliminate 

unproductive trips and improve service for IBM employees by better aligning service 

times with IBM employee travel demands. 

The final service proposal and comments from the public hearing will be presented at the 

July board meeting. We have also reached out directly to IBM staff for their feedback on 

the proposed stop times. 

PARC Shuttle: As of June 19 th the PARC Shuttle no longer operates. Service hours 

from the PARC Shuttle were reallocated to the Pine Street route which now offers 15 

minute peak hour service between 6:45AM – 8:45AM & 3:15PM – 6:15PM. PARC 

Shuttle passengers and the general public can access the Pine Street route at a new 

commuter parking lot near the Baird Center on Pine Street located at the unused lanes of 

the Champlain Parkway. The lot is clearly marked where CCTA passengers can park. 

FY12 Ridecheck: The annual ridecheck data collection is now complete. This project 

involves temporary employees riding every local bus trip CCTA operates and recording 

passenger boardings and deboardings at each stop. This provides staff with stop-level 

passenger counts which are used when analyzing bus stop spacing, potential routing 

changes and passenger shelter placements. The fully populated and searchable ridecheck 

database should be available in a month. 

August Bus Map & Guide: Staff is working on changes for the August BM&G. The 

largest change will be the IBM service modifications mentioned above. Planning staff 

has their quarterly “Driver Suggestion” meeting scheduled for July 10 th which will

provide various items from drivers’ perspectives to analyze for modification in the next 

schedule. 

Chittenden County Regional Planning Commission (and MPO) Projects 

Exit 14 Slip Lane & Intercept Facility: Staff will attend the upcoming Steering 

Committee meeting on July 12 th . 

CCRPC ECOS (Regional Sustainability) Project: Staff continues to participate in the 

Chittenden County Greenhouse Gas Emissions Inventory steering committee and the 

Climate Action Plan advisory committee, which are both feeding into the ECOS Project. 

Most recently, staff helped develop some of the transportation strategies that have been 

included in the Climate Action Plan. 

Long Range Planning Committee: Staff continues to participate in the CCRPC Long 

Range Planning Committee as well as the Transportation Sub-Committee. Most recently, 

staff has participated in the review of transportation project ranking for the MTP/ECOS 

Project. CCTA’s services ranked quite highly at #6 and #14 out of 112 projects. 

Circ Alternatives Task Force: No activity in June. 

GMTA Service Area 

Ridership Highlights 

GMTA provided over 412,000 rides in FY12 and increased ridership nearly 5% over 

FY11. As of this writing, a small percentage of June’s ridership has not been reported 

due to a technical problem with GFI (farebox system). The “probe” which downloads 

ridership from each bus is broken: Staff will forward a complete ridership report as soon 

as this piece of equipment is repaired and all June ridership is available. 

Route Planning and Studies 

FY12 GMTA Capital District Customer Service Survey and Ridecheck were conducted 

over the final two weeks of June. Customer Service Survey results have been 

incorporated into GMTA’s Draft TDP. 

Regional Planning 


TDP: Staff has presented the entire Draft GMTA TDP to the CCTA Board’s Strategy 

Committee as of July 6. The Strategy Committee will review the complete Draft and 

offer edits throughout July and August, and the completed Draft TDP will be presented to 

the full Board for review in August, with a goal of final adoption at the September Board 

retreat. Draft chapters are available online: http://www.gmtaride.org/resources/transitdocs.html

Mad Bus: As discussed in last month’s Planning Report, Staff was approached by Mad 

River Glen ski area with a request for seasonal service. GMTA and Mad River Glen 

have since come to an agreement to expand service to the ski area via three fixed 

timepoints and two Request times on weekends and holidays. The two Request times 

continue the current Snowcap Commuter practice. The three fixed timepoints take 

advantage of underutilized demand response time periods to send a bus from the Lincoln 

Peak area to MRG (arrivals at 9:15am, 12:30pm and 4:25pm). Service around the 

Lincoln Peak area of Sugarbush Resort will not be degraded by this diversion. MRG has 

agreed to provide approximately 25% of the operating costs of this service, based on 

Sugarbush’s local match of approximately 25%, for a total of $2,500. Staff is also 

working to finalize FY13 winter season schedules. 

Stowe/Lamoille Service Addition: Also discussed in last month’s Planning Report, Staff 

was approached by Stowe Family Practice, a medical facility two miles up Route 108 

(the “Mountain Road”) beyond the last year-round stop, regarding daily weekday service. 

GMTA and Stowe Family Practice have since signed an agreement to provide service to 

the Practice twice each weekday; a drop-off at 10:50am and a pick-up at 12:35pm. The 

AM timepoint is at the end of a current Route 100 Commuter deadhead (not currently 

published in BM&G) and the PM timepoint is at the start of the Morrisville Shopping 

Shuttle trip. For GMTA’s October BM&G, the Route 100 deadhead will be changed to a 

published Morrisville Shopping Shuttle trip, (departing Morrisville at 10:20am). This 

will add operating hours to the Shopping Shuttle and would therefore affect the route’s 

performance metrics, but even allowing for zero ridership gain, the route should still meet 

the State’s ridership and cost expectations (based on FY10 metrics and ridership). Stowe 

Family Practice has agreed to fund 100% of the operating costs of this additional service 

at $6,000 per year. 

Capital Projects 


Berlin Mall – Walmart: Staff continues to work on all the necessary permits and has 

provided information as needed to Walmart and the Berlin Mall in support of their permit 

applications.

FY12 CCTA Total Ridership by Month 


Number of Service Days FY12 YTD FY11 YTD 

Saturday 5 4 4 5 4 5 4 4 5 4 4 5 53 50 

Sunday 5 4 4 5 4 3 4 4 4 5 4 4 50 51 

Weekday 20 23 21 21 21 22 22 21 22 21 22 21 257 257 

School Days 0 0 21 19 19 16 20 18 18 15 22 9 177 176 

Difference (FY12-FY11) 

# Route Name Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY12 YTD FY11 YTD riders % 

1 Williston-Wal-Mart 32,103 38,355 46,494 45,222 39,987 39,552 38,285 42,243 41,018 39,266 35,356 33,340 471,221 412,746 58,475 14.2% 

1V Williston Village 924 1,173 1,411 1,492 1,373 1,171 1,326 1,400 1,349 1,325 1,171 1,203 15,319 11,066 4,253 38.4% 

101 Williston-Amtrak 2,376 2,533 2,850 2,364 2,560 2,378 2,373 2,458 2,513 2,485 2,674 3,605 31,169 30,900 268 0.9% 

2 Essex Junction 37,283 43,324 51,771 51,304 45,751 41,419 43,756 48,599 50,468 45,915 42,618 38,702 540,910 481,925 58,985 12.2% 

3 Lakeside Commuter 82 153 247 210 256 208 224 259 206 160 171 151 2,327 2,894 -567 -19.6% 

4 Essex Center 1,913 2,315 2,101 2,177 2,147 2,140 2,277 2,365 2,343 2,033 2,272 2,120 26,205 23,760 2,444 10.3% 

5 Pine Street 9,808 10,680 10,884 10,504 10,424 10,493 10,752 10,466 11,176 10,459 10,511 9,810 125,966 123,371 2,595 2.1% 

6 Shelburne Rd. 21,910 22,984 23,318 23,882 22,962 24,325 23,075 23,871 24,792 22,779 25,495 23,574 282,967 250,067 32,900 13.2% 

7 North Avenue 23,282 22,863 24,825 25,345 24,525 24,545 24,838 24,694 24,883 23,805 25,102 24,374 293,083 297,377 -4,294 -1.4% 

8 City Loop 6,349 6,805 8,500 8,659 8,301 8,235 9,136 9,786 9,180 8,586 7,419 6,686 97,642 86,894 10,747 12.4% 

9 Riverside/Winooski 11,467 12,889 12,711 12,977 12,487 11,753 12,365 13,614 14,750 13,156 13,702 12,552 154,423 154,781 -358 -0.2% 

11 College Street Shuttle 15,529 16,545 16,668 14,689 12,850 10,464 12,380 13,044 12,249 11,905 11,710 13,046 161,080 168,591 -7,511 -4.5% 

12 S.B. Circ 7,522 7,927 9,588 9,440 8,165 7,643 8,119 8,395 8,871 8,526 8,033 7,937 100,164 98,415 1,749 1.8% 

13 PARC Shuttle 1,100 1,059 1,087 1,278 1,169 1,256 1,281 1,187 1,184 1,019 1,016 408 13,045 19,309 -6,264 -32.4% 

16 Hannaford's 216 272 206 200 234 184 184 152 204 181 223 184 2,440 2,210 230 10.4% 

19 Price Chopper #1 208 182 270 256 242 332 240 194 280 232 284 128 2,848 2,917 -69 -2.4% 

20 Price Chopper #2 155 145 136 107 196 162 242 157 202 128 168 134 1,932 1,741 191 11.0% 

21 School Trippers 0 0 24,207 20,983 21,384 19,732 20,799 20,471 19,725 17,097 23,247 7,082 194,726 187,501 7,225 3.9% 

18 Sunday Service 571 280 497 634 579 476 708 596 637 557 389 537 6,461 5,889 572 9.7% 

26 Other 4,449 0 0 0 0 2,043 69 0 0 0 0 0 6,561 6,764 -203 -3.0% 

56 Milton Commuter 1,124 1,220 1,270 1,213 1,216 1,125 1,237 1,229 1,483 1,438 1,354 1,161 15,070 12,901 2,169 16.8% 

76 Middlebury Link 1,632 1,894 2,045 2,044 1,913 1,630 2,006 2,220 2,171 2,083 1,965 1,856 23,459 22,409 1,050 4.7% 

86 Montpelier Link 8,025 8,580 8,254 8,157 7,924 7,470 9,555 9,107 8,766 9,148 9,096 8,684 102,766 89,260 13,506 15.1% 

96 St. Albans Link 1,481 1,620 1,690 1,701 1,740 1,474 1,896 1,877 1,794 1,826 1,713 1,720 20,532 17,769 2,763 15.5% 

97 LINK Special* 0 0 0 41 672 758 1,186 1,055 998 932 959 804 7,405 0 0 0.0% 

46 116 Commuter^^ 0 0 0 0 0 0 0 0 0 107 437 385 929 0 0 0.0% 

SUBTOTAL 189,508 203,799 251,030 244,880 229,058 220,966 228,309 239,440 241,242 225,150 227,086 200,182 2,700,649 2,511,459 189,190 7.5% 

ADA Paratransit 3,670 4,214 4,447 4,551 4,302 4,437 4,415 4,516 4,891 4,520 4,653 48,616 43,175 5,441 12.6% 

TOTAL 193,178 208,013 251,030 244,880 229,058 225,403 232,724 243,956 246,133 229,670 231,739 200,182 2,735,965 2,554,634 194,631 7.6% 

Tilley Drive Jul-Sep Oct-Dec Jan-Mar Apr-Jun Total FY11 difference % change 

Quarterly Ridership 143 158 134 435 189 246 130% 

*Service began on October 31, 2011 

^^Service began April 23, 2012, CCTA operated trips only, total route ridership below 

46 116 Commuter(Total) 289 1,059 912 2,260 0 0 0

FY12 GMTA Total Ridership by Month 

Number of Service Days 


FY12 

Board 

YTD 

Meeting 

FY11 

7/17/12 

YTD 

Page 86 of 88 

Saturday 5 4 4 5 4 5 4 4 5 4 4 5 53 50 

Sunday 5 4 4 5 4 3 4 4 4 5 4 4 50 51 

Weekday 20 23 21 21 21 22 22 21 22 21 22 21 257 257 

School Days 0 0 21 19 19 16 20 18 18 15 22 9 177 176 

Difference (FY12-FY11) 

# Route Name July Aug Sept Oct Nov Dec Jan Feb March April May June FY12 YTD FY11 YTD Riders % 

80 City Route/City Mid-day 2,668 2,984 2,588 2,969 3,330 3,969 3,117 3,424 3,163 2,871 2,831 2,960 36,874 35,510 1,364 3.8% 

81 Barre Hospital Hill 2,504 1,801 2,366 2,085 2,263 2,449 3,223 2,323 2,500 2,144 2,317 2,230 28,205 24,012 4,193 17.5% 

82 Montpelier Hospital Hill 1,936 2,014 1,286 1,967 2,092 2,298 2,090 2,358 2,628 2,234 2,425 2,441 25,769 24,446 1,323 5.4% 

83 Waterbury Commuter 1,452 1,244 914 935 1,282 1,349 1,418 1,379 1,680 1,374 1,280 1,110 15,417 15,423 (6) 0.0% 

84 US 2 Commuter 639 507 615 670 786 668 840 762 852 916 945 804 9,004 6,925 2,079 30.0% 

85 Hannaford Shopping Special 244 222 148 222 262 230 308 240 228 252 312 246 2,914 2,694 220 8.2% 

87 Northfield Shuttle 61 48 44 46 62 37 60 69 66 68 81 124 766 993 (227) -22.9% 

88 Capital Shuttle n/a n/a n/a n/a n/a n/a 1,033 850 1,503 1,042 173 n/a 4,601 5,918 (1,317) -22.3% 

89 City Commuter 4,180 4,174 4,068 5,012 5,221 5,097 4,909 4,765 5,413 4,875 5,233 4,794 57,741 53,181 4,560 8.6% 

90 Plainfield Shuttle 85 70 76 86 60 70 99 103 81 89 116 99 1,034 1,011 23 2.3% 

91 Hospital Hill Demand Response 212 197 151 253 271 174 224 209 213 229 245 164 2,542 1,645 897 54.5% 

92 Montpelier Circulator 692 855 811 1,076 1,179 1,007 1,070 1,144 1,320 1,254 1,238 1,331 12,977 0 0 0.0% 

100 Route 100 Commuter 1,053 990 687 944 812 1,080 1,355 1,292 1,335 895 892 880 12,215 10,499 1,716 16.3% 

101 Mountain Road Shuttle n/a n/a n/a n/a 97 10,054 16,957 18,471 13,315 154 n/a n/a 59,048 56,880 2,168 3.8% 

102 Morrisville Loop 292 329 321 351 348 287 253 310 298 281 296 410 3,776 2,876 900 31.3% 

103 Morrisville Shopping Shuttle 259 229 236 223 228 316 365 374 311 225 265 214 3,245 2,448 797 32.6% 

109 Tuesday Shopping Shuttle (FGI) 88 105 79 81 106 78 87 91 97 86 114 1,012 701 311 n/a 

110 St.Albans DT Shuttle 1,806 1,807 1,749 1,773 2,227 2,162 2,121 2,416 2,847 2,816 2,291 2,187 26,202 20,047 6,155 30.7% 

115 Alburgh-Georgia Commuter 884 990 1,503 1,324 1,439 1,209 1,228 1,164 1,241 1,001 1,222 1,061 14,266 14,983 (717) -4.8% 

116 Richford-St.Albans Commuter 771 767 614 611 593 519 546 582 620 520 540 489 7,172 7,554 (382) -5.1% 

120 Valley Floor n/a n/a n/a n/a n/a 178 1,481 1,991 1,426 11 n/a n/a 5,087 7,357 (2,270) -30.9% 

121 Valley Evening Service n/a n/a n/a n/a n/a 452 596 831 378 0 n/a n/a 2,257 1,535 722 47.0% 

122 Mount Ellen n/a n/a n/a n/a n/a 0 3,575 5,828 4,395 0 n/a n/a 13,798 20,550 (6,752) -32.9% 

123 Warren Shuttle (cancelled) n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 0 2,342 (2,342) -100.0% 

124 Mountain Condos n/a n/a n/a n/a n/a 183 2,966 4,334 1,943 7 n/a n/a 9,433 13,809 (4,376) -31.7% 

125 Access Road n/a n/a n/a n/a n/a 182 3,035 4,224 1,948 3 n/a n/a 9,392 13,633 (4,241) -31.1% 

127 Harwood Freeride Shuttle n/a n/a n/a n/a n/a 0 87 79 34 0 n/a n/a 200 285 (85) -29.8% 

126 SnowCap Commuter n/a n/a n/a n/a n/a 195 194 228 151 0 n/a n/a 768 843 (75) -8.9% 

Oth Special Services 1,420 24 0 0 14 0 0 0 0 530 635 20 2,643 2,867 (224) -7.8% 

SUBTOTAL 21,246 19,357 18,256 20,628 22,672 34,243 53,237 59,841 49,986 23,877 23,451 21,564 368,358 350,967 17,391 5.0% 

Volunteer Driver Trips: 3,646 4,098 3,869 4,352 4,122 3,737 3,961 3,800 3,335 4,116 4,364 0 43,400 52,823 (9,423) -17.8% 

TOTAL 24,892 23,455 22,125 24,980 26,794 37,980 57,198 63,641 53,321 27,993 27,815 21,564 411,758 403,790 7,968 2.0%

Project Development/Management Report 

Prepared by: Aaron Frank, Assistant General Manager 

Solar Shelter Lights in Existing Shelters: The FY12 program of Solar Shelter Lighting is 

complete. There are currently12 aluminum and glass shelters with solar lighting and another 34 

wood post & beam shelters, for a total of 46 shelters that now have solar lighting. 

Bicycle rack installations: Plans are currently being advanced to retrofit eight of our existing 

shelters with bicycle racks. The selected sites have been shared with and supported by Local 

Motion and the Burlington Bike Walk Council. Site plans have been developed and State and 

local permits have been obtained. An RFQ was issued for this work, quotes have been received, 

and the contract has been awarded. Construction is scheduled to begin in July. 

Shelburne Road Corridor Study: The CCRPC is conducting a corridor study for Shelburne 

Road (US7) from IDX Drive to the Burlington City Line. They will be evaluating transportation 

conditions from a “complete streets” perspective that considers how to address varied travel needs, 

including those of motorists, transit riders, pedestrians, bicyclists, freight carriers and other 

potential users. A final draft of the goals and strategies has been prepared and will be presented to 

the South Burlington Planning Commission on July 11 th . 

CCTA Passenger Shelters: 


• Progress continues on installing an aluminumand glass shelter onAbenakiWay across from 

the CCVfacility. Site plans have been completed and approved by the Winooski 

Department of Public Works. The site plan and the License to Use Agreement were 

approved by the Winooski City Council. An Act 250 Permit Application has also been 

approved. An RFQ has been issued, quotes received and an Award Letter was issuedin 

June. 

• Site plans for a shelter on Colchester Avenue in Burlington have been completed. A 

Burlington Encumbrance Permit application has been filed with the city. The 

Encumbrance Permit has been approved by the License Committee and will be presented 

to the City Council. An RFQ was issued for this work, quotes have been received, and a 

contract has been awarded. 

CCTA Transit Center: A letter was sent on June 19th to FTA Regional Administrator, Mary 

Beth Mello, advising her that the CCTA Board of Commissioners has selected the St. Paul Street 

Transit Mall concept as the preferred alternative for the CCTA Transit Center. With the Site 

Selection process now complete, work is moving forward on completing the documentation 

required for the National Environmental Policy Act (NEPA). Data collection and document 

preparation are actively under way with an anticipated fall date to complete the NEPA 

requirements. 

GMTA - Efficient Shop Lighting at Stowe facility: Work has been completed to update the 

lighting at the GMTA facility on Moscow Road in Stowe. The existing lighting fixtures have

een replaced with high-efficiency fixtures that will help to reduce energy consumption and lower 

electricity bills. Electrical inspections have been completed. Total cost for this work was $14,480 

and we will receive a rebate from Efficiency Vermont for $885. 

GMTA Passenger Shelters: 


• An RFQ has been issued for the relocation of two shelters in Berlin and quotes are due 

inJune. The shelters, located on the east and west sides of Route 302 around Big Lots, 

will be relocated approximately 200 feet south of their current location in order to 

improve access for riders. The existing Plexiglas shelters will be relocated to the new 

sites. 

• The owner of the Berlin Mall has requested that we locate a passenger shelter at that 

facility. Site plans have been developed, a License to Use Agreement has been executed, 

and the Act 250 application is under review. An RFQ has also been issued for this work, 

quotes were received, and an Award Letter was issued in June. 

• The existing Plexiglas shelter at The Tilden House on South Main Street in Barrehas 

been replaced with a large timber-frame shelter.

Consent Agenda Items - CCTA

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