Microsoft Access Tutorial B - Cengage Learning

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Find and import your spreadsheet. Be sure to choose Microsoft Excel as Files of Type.Assuming that you just have one worksheet in your Excel file, your next screen looks likethat shown in Figure B-85.Figure B-85First screen in the Import Spreadsheet WizardChoose Next, and then make sure you select the check box that says First Row ContainsColumn Headings, as shown in Figure B-86.Figure B-86Choosing column headings in the Import Spreadsheet Wizard50 Tutorial B
Store your data in a new table, do not index anything (you’ll see this in the next screenof the Wizard), but choose your own primary key, which would be SSN, as chosen inFigure B-87.Tutorial BFigure B-87Choosing a primary key field in the Import Spreadsheet WizardContinue through the Wizard, giving your table an appropriate name. After the table isimported, take a look at it and its design. (Highlight the Table option and use the Design button.)Note the width of each field (very large). Adjust the field properties as needed.FORMSForms simplify adding new records to a table. The Form Wizard is easy to use and can beperformed on a single table or on multiple tables.When you base a form on one table, you simply identify that table when you are in theForm Wizard set-up. The form will have all the fields from that table and only those fields.When data is entered into the form, a complete new record is automatically added to the table.But what if you need a form that includes the data from two (or more) tables? Begin(counterintuitively) with a query. Bring all tables you need in the form into the query. Bringdown the fields you need from each table. (For data-entry purposes, this probably meansbringing down all the fields from each table.) All you are doing is selecting fields that youwant to show up in the form, so you make no criteria after bringing fields down in the query.Save the query. When making the form, tell Access to base the form on the query. The formwill show all the fields in the query; thus, you can enter data into all the tables at once.Suppose that you want to make one form that would, at the same time, enter records intothe EMPLOYEE table and the WAGE DATA table. The first table holds relatively permanentdata about an employee. The second table holds data about the employee’s starting wage rate,which will probably change.The first step is to make a query based on both tables. Bring down all the fields fromboth tables into the lower area. Basically, the query just gathers up all the fields fromboth tables into one place. No criteria are needed. Save the query.Microsoft Access Tutorial 51
Page 1 and 2: Microsoft Access TutorialBTUTORIALM
Page 4 and 5: Adding Records to a TableAt this po
Page 6 and 7: show the SSN, the current wage rate
Page 8 and 9: • Spell, capitalize, and space a
Page 10 and 11: Figure B-17 Query set-up for wages
Page 12 and 13: Figure B-21Choices for statistical
Page 14 and 15: When you run the query, your output
Page 16 and 17: Figure B-31Changing the Group By to
Page 18 and 19: Figure B-35Output of query with dat
Page 20 and 21: order an item from a Web site, the
Page 22 and 23: those records not in Delaware (DE).
Page 24 and 25: 1. Create a query that shows the SS
Page 26 and 27: FieldTableSortShowCriteriaOr:Figure
Page 28 and 29: FieldTableUpdate toCriteriaOr:Figur
Page 30 and 31: Figure B-65Sorting and Summary Opti
Page 32 and 33: To edit the report in the Design Vi
Page 34 and 35: You can change the Grand Total in t
Page 36 and 37: Your goal is to get the Street Addr
Page 40 and 41: The second step is to make a form b
Page 42 and 43: Make sure the Toolbox window is sho
Page 44 and 45: The Switchboard Manager screen will
Page 46 and 47: TROUBLESHOOTING COMMON PROBLEMSAcce
Page 48: Access fits the output all on one p

Microsoft Access Tutorial B - Cengage Learning

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