Microsoft Access Tutorial B - Cengage Learning
Microsoft Access Tutorial B - Cengage Learning Microsoft Access Tutorial B - Cengage Learning
You can change the Grand Total in the same way.Finally, you’ll want to save and then print the file: Select File—Save, then select File—Print Preview. You should see a report similar to that in Figure B-74 (top part is shown).Figure B-74Hours Worked by Week reportNotice that the data are grouped by week number (data for Week 1 is shown) and subtotaledfor that week. The report would also have a grand total at the bottom.Moving Fields in the Design ViewWhen you group on more than one field in the Report Wizard, the report has an odd “staircase”look. There is a way to overcome that effect in the Design View, which you will learn next.Suppose that you make a query showing an employee’s last name, street address, zip code,and wage rate. Then you make a report from that query, grouping on last name, street address,and zip code. (Why you would want to organize a report in this way is not clear, but for themoment, accept the organization for the purpose of the example.) This is shown in Figure B-75.Figure B-75Grouping in the Report Wizard46 Tutorial B
Then, follow these steps:1. Click Next.2. You do not Sum anything in Summary Options.3. Click off the check mark by “Adjust the field width so all fields fit on a page”.4. Select Landscape.5. Select Stepped. Click Next.6. Select Corporate. Click Next.7. Type a title (Wage Rates for Employees). Click Finish.When you run the report, it will have a “staircase” grouped organization. In the reportthat follows in Figure B-76, notice that Zip data is shown below Street Address data, andStreet Address data is shown below Last Name data. (The field Wage Rate is shown subordinateto all others, as desired. Wage rates may not show on the screen without scrolling.)Tutorial BFigure B-76Wage Rates for Employees grouped report (Wage Rate not shown)Suppose that you want the last name, street address, and zip all on the same line. Theway to do that is to take the report into the Design View for editing. At the Databasewindow, select “Wage Rates for Employees” Report and Design. At this point, the headerslook like those shown in Figure B-77.Figure B-77Wage Rates for Employees report Design ViewMicrosoft Access Tutorial 47
- Page 1 and 2: Microsoft Access TutorialBTUTORIALM
- Page 4 and 5: Adding Records to a TableAt this po
- Page 6 and 7: show the SSN, the current wage rate
- Page 8 and 9: • Spell, capitalize, and space a
- Page 10 and 11: Figure B-17 Query set-up for wages
- Page 12 and 13: Figure B-21Choices for statistical
- Page 14 and 15: When you run the query, your output
- Page 16 and 17: Figure B-31Changing the Group By to
- Page 18 and 19: Figure B-35Output of query with dat
- Page 20 and 21: order an item from a Web site, the
- Page 22 and 23: those records not in Delaware (DE).
- Page 24 and 25: 1. Create a query that shows the SS
- Page 26 and 27: FieldTableSortShowCriteriaOr:Figure
- Page 28 and 29: FieldTableUpdate toCriteriaOr:Figur
- Page 30 and 31: Figure B-65Sorting and Summary Opti
- Page 32 and 33: To edit the report in the Design Vi
- Page 36 and 37: Your goal is to get the Street Addr
- Page 38 and 39: Find and import your spreadsheet. B
- Page 40 and 41: The second step is to make a form b
- Page 42 and 43: Make sure the Toolbox window is sho
- Page 44 and 45: The Switchboard Manager screen will
- Page 46 and 47: TROUBLESHOOTING COMMON PROBLEMSAcce
- Page 48: Access fits the output all on one p
Then, follow these steps:1. Click Next.2. You do not Sum anything in Summary Options.3. Click off the check mark by “Adjust the field width so all fields fit on a page”.4. Select Landscape.5. Select Stepped. Click Next.6. Select Corporate. Click Next.7. Type a title (Wage Rates for Employees). Click Finish.When you run the report, it will have a “staircase” grouped organization. In the reportthat follows in Figure B-76, notice that Zip data is shown below Street Address data, andStreet Address data is shown below Last Name data. (The field Wage Rate is shown subordinateto all others, as desired. Wage rates may not show on the screen without scrolling.)<strong>Tutorial</strong> BFigure B-76Wage Rates for Employees grouped report (Wage Rate not shown)Suppose that you want the last name, street address, and zip all on the same line. Theway to do that is to take the report into the Design View for editing. At the Databasewindow, select “Wage Rates for Employees” Report and Design. At this point, the headerslook like those shown in Figure B-77.Figure B-77Wage Rates for Employees report Design View<strong>Microsoft</strong> <strong>Access</strong> <strong>Tutorial</strong> 47
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