Format of Forwarding Letter

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GOVERNMENT OF INDIAOFFICE OF THE MEDICAL SUPERINTENDENTSAFDARJANG HOSPITAL, NEW DELHI-110029Rate enquiry for Safdarjang Hospital, New Delhi / Dr. R.M.L. Hospital, New DelhiPrice of Form Rs.500/- (Per Group)ADVERTISED TENDER ENQUIRYTENDER NO & DATE : Q-1-MS( 9 ) dt. 29/05/2012BRIEF DESCRIPTION OF ITEMS (Group) : H (Contrast Media )TIME & DATE OF OPENING OF TENDER : 29/05/2012 … 10.30 amAMOUNT OF BID SECURITY : Rs. 1,00,000.00 (Rupees One lakh only)T E R M S A N D C O N D I T I O N SOnly those firms will qualify to compete, who meet the following eligibility criteria1. ELIGIBILITY CRITERIAi. EMD: Earnest money deposit of Rs. 1,00,000.00 (Rupees One lakh only) for each group exceptGroup I, and Rs. 25,00.00 for group I, in the shape of Demand Draft only, drawn in favour of theMedical Superintendent, Safdarjang Hospital, New Delhi should be attached with the tender form,failing which the tender will be rejected. The Tender Number, due date and complete address ofthe firm should also be written on the back of the demand draft.ii. DRUG LICENSE: A valid drug license / import License from the drug controller for themanufacture /Import of the medicine/drug quoted. A valid drug license / import License from thedrug controller for the manufacture /Import of the medicine/drug quoted. If revalidation of druglicense has been applied for the copy of application to State Drug / Licensing authority may beattached with a certificate that application for renewal was made within time frame as per Drugand Cosmetic Act as amended up to date and that has not been deleted by licensing authorityiii. QUALITY: Manufacturing firms should be registered with the Directorate General of QualityAssurance (D.G.Q.A.), or should have Good Manufacturing Practice (G.M.P.) certificate as perRevised Schedule ‘M’ of Drugs & Cosmetic Act for indigenous drugs. For imported drugs, goodmanufacturing practice (G.M.P) certificate verified by the State Drug Controller / Drug Controllerof India. In accordance with the W.H.O. recommendations (in short called WHO – GMPCertificate) should be furnished for the drug/medicine quoted.The firm should clearly highlight the quoted item(s) in the list of DGQA / WHO-GMP certificates& Drug license.iv. EXPERIENCE: The bidder should have not less than 2 years of manufacturing and marketingexperience for the specified product duly supported by documentary evidence except in case ofnew drugs.v. ANNUAL TURNOVER: The Manufacturing firms should have minimum annual turnover of :a. Rs. 50 crores (Fifty crore) for GROUP A -1( higher antibiotics)b. Rs 12 crore (Twelve crores) for GROUP A-2, B, C, D, E, F, G and H (blood products andother items except Misc. Drugs),c. Rs 5 crores (Five crores) for Group-I(The annual audited Balance Sheet of the manufacturing firm for the last financial year should beenclosed in all cases).2. SUBMISSION OF BIDSi. The bidders shall submit their bids in two parts in separate sealed covers marked as a)“TECHNO-COMMERCIAL BID” b) “PRICE BID” as the case may be. Both the sealedenvelopes should also have the Tender No., Date of Opening, Group of Items, name & addressof the bidder, marked on the sealed envelopes. Both the sealed envelopes should be put in anouter Main Cover which should also be sealed and marked with Tender No., Date of Opening,Group of Items, name & address of the bidder.
ii. TECHNO – COMMERCIAL BID : All the documents as mentioned in the EligibilityCriteria, Clause 22 of the terms & conditions and check list (enclosed), any other documentwhich doesn’t give an indication of the price, List of items quoted with specifications /composition of the item, pack size etc. should be enclosed in the Techno-Commercial Bid.(THE COLUMN FOR PRICE SHOULD BE LEFT BLANK IN TECHNO – COMMERCIALBID). If price is mentioned in the techno-commercial bid, the bid is likely to be rejected. Thebid should be duly type written, free from erasing/over-writing/cuttings along with a soft copyof the same in non convertible PDF format.iii. PRICE BID: List of items quoted with specifications / composition of the item, pack size etcexactly as submitted in the Techno-commercial bid along with the price of the items should beenclosed in the Price Bid (in duplicate). It should be duly type written, free from erasing/overwriting/cuttingsalong with a soft copy of the same in non convertible PDF format. The rateswill be valid for a period of not less than one year or till new tenders are finalized for nextfinancial year which ever is lateriv. It may be noted that when the main cover is opened on the date and time scheduled for bidopening, only the technical bids will be opened and read out in public.v. Bidders whose techno-commercial bids are found substantially responsive will be informed ofthe date and time of opening of their price bids. Price bids of others will be returned to themunopened before, opening the price bids of others. If some of the items of a bidder aretechnically approved, the price of other items which are not approved shall be ignoredvi. The documents should be dropped in the tender box kept at the Ground Floor in Addl D.G.and Medical Superintendents Office, before the date and time of the Tender Opening.vii. All the pages of tender documents should be properly numbered and total number ofpages be indicated on the forwarding letter as per format attached.viii. For newly introduced drugs, the manufacturer will be required to submit a certificate ofmarketing from the Central / State Drug Controller / Licensing Authority3. UNDERTAKINGi. The firms should give an undertaking that they are bound to supply the quotedmedicines/drugs within the stipulated time, failure of which would render the firm liable foraction as mentioned in clause 15 (i) of the tender.ii. The firm is required to submit a certificate in the format as “I / we have read and understoodall the terms and conditions governing the tender. I / we agree to abide by all the terms andconditions of the tender enquiry”4. BID OPENINGi. The Tender Opening Committee (TOC) will open bids in the presence of bidder’srepresentative, who choose to intend, at the time and date specified in the invitation for bidsand in the following location.OFFICE OF THE MEDICAL SUPERINTENDENTSAFDARJANG HOSPITALNEW DELHI-110029ii.iii.The bidders representatives who choose to attend the bid opening, shall bring with them aletter of authority from the bidder on the letter head for having been authorized to be presentat the time of opening of the bid. In the absence of such a a letter of authority, therepresentative will not be allowed to present and/or to attend the bid opening. The bidder’srepresentatives who are present shall sign a register evidencing their attendance. In the eventof the specified date of bid of opening being declared a holiday for the purchaser the bids shallbe opened at the appointed time and location on the next working day.The TOC will examine the bids to determine whether they are complete, whether required bidsecurity has been furnished, whether the documents have been properly signed, and whetherthe bids are generally in order.
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