Council Minutes - Town of Cambridge

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COUNCIL MINUTESTUESDAY 26 JUNE 2012POLICY/STATUTORY IMPLICATIONS:There are no Policy implications related to this report.The Local Government Act 1995 requires public tenders to be called when the considerationvalue of the contract exceeds $100,000. As the value of the tender (Number 32-12) couldexceed $100,000, the tender selection requires a decision of Council unless there is adelegation given to the Chief Executive Officer. In this circumstance, the selection criteria is atwo stage process and delegation to the CEO would allow the Waste Education Campaign tocommence in a timely manner when the selection process is completed.The current delegation to the CEO was reviewed in October 2011 (Report CR11.134) whichlimits the delegation to tender amounts not exceeding $100,000 (Excl. GST).FINANCIAL IMPLICATIONS:Funding of $150,000 for the tendered consultant services and WALGA Common UseArrangement Contract services is included in the 2012/2013 draft budget.STRATEGIC DIRECTION:The report recommendation embraces the following strategies of the Town's Strategic Plan200-2020:-• Behave in an honest, ethical and accountable manner;• Ensure compliance with statutory legislation and enforcement of regulatory requirements.COMMUNITY CONSULTATION:This matter has been assessed under the Community Consultation Policy Number 1.2.11 as"Not Required" due to it being Administrative in nature with no external impacts envisaged.ATTACHMENTS:1. Excerpts from RFT 32.12 - Section Two.COUNCIL DECISION:(COMMITTEE AND ADMINISTRATION RECOMMENDATION)Moved by Cr Langer, seconded by Cr CarrThat, by an ABSOLUTE MAJORITY, the Chief Executive Officer be delegated authority, inaccordance with section 5.42 of the Local Government Act 1995, to appoint consultantsto further progress the Town's Waste Education Program, as specified in TenderDocument Number RFT 32-12.Carried by an ABSOLUTE MAJORITY 9/0H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\JUNE 2012\C CR.DOCX 77
COUNCIL MINUTESTUESDAY 26 JUNE 2012CR12.76WORKS AND PARKS RESERVE - FEES AND CHARGES ANNUAL REVIEWPURPOSE OF REPORT:To review the fees and charges associated with road reserves and park reserves for inclusion inthe 2012/2013 Budget.BACKGROUND:The fees and charges for road reserves include:-• Works Bonds (Secure Sums) to cover the cleaning and repair of footpaths, kerbs, streettrees, signs, right of ways, crossovers, drainage and verges that have been damaged byproperty developers and their contractors.• Reinstatement charges for the reinstatement of footpaths, kerbs, street trees, signs, rightof ways, crossovers, drainage and verges.• Crossover subsidy that is paid to a property owner who constructs or upgrades theprimary crossover to a property.• Purchase price for footpath slabs recovered from footpaths that have been replaced withconcrete.The fees and charges for parks and reserves include:-• Access fees for entry to a park or reserve to access private property.• Bonds for carrying out activities in private property from a park or reserve.These fees and charges are reviewed on an annual basis prior to Budget consideration andlisted in the annual budget.DETAILS:Works Bonds (Secure Sums)Works bonds are nominal sums retained by the Town during the course of private developmentand building works. These bonds allow the Town to carry out any reinstatement works during orafter the development that the developer does not complete and invoice the total costs at thecompletion of the development. The balance of the Works Bond is re-paid to the original payee.Administration FeesThis fee covers the cost of processing the applications, during and after the works arecompleted. The revenue is charged to Revenue - Footpath Inspections.The Administration Fee component is not re-paid and represents the average cost of processingthe secure sum. Following advice from WALGA the Administration fee is not allowed to cover abefore and after inspection and for arranging corrective works to repair any damage caused bythe building activity. This is why it has been reduced this year.H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\JUNE 2012\C CR.DOCX 78
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Council Minutes - Town of Cambridge

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