Council Minutes - Town of Cambridge

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COUNCIL MINUTESTUESDAY 26 JUNE 2012(ii)(iii)(iv)(v)no more than 60 staff to be employed by the Centre;the funding and construction of up to 100 car parking bays on Dodd Street based upon amutually agreed design and construction with the Town. The design will have to meet theTown's engineering specifications. The bays are to be constructed prior to occupation ofthe new conference centre;the Speech and Hearing Centre be advised that separate approval is required from theTown, in accordance with the lease agreement and that the above conditions are likely toalso be imposed as part of the lease approval;the three Ficus trees on the southern side of the front carpark being retained.Footnote:Telethon Speech and Hearing are advised that the parking bays to be provided in Dodd Streetare for the public and not for exclusive use of the Centre."Approval of the WAPC was required as the centre is located on Metropolitan Region Scheme(MRS) Reserve for Parks and Recreation. The WAPC issued their decision on 2 August 2011,approving the application subject to the following conditions:-1. This approval relates to the plans prepared by Denney Building Design, on behalf ofTelethon Speech and Hearing dated stamped for July 2011 by the Department ofPlanning on behalf of the Western Australian Planning Commission as attached.2. The provision of road surfacing and construction of up to 100 car parking bays on DoddStreet, based on a mutually agreed design, construction and cost sharing arrangementswith the Town of Cambridge, to the satisfaction of the Western Australian PlanningCommission.3. The three ficus trees on the southern side of the front carpark are to be retained.An advice note was added as follows:-With regard to Condition 2, the Town of Cambridge advises that with reference to cost sharing,the Town will accept materials and construction costs for the carriageway between the parkingbays on either side of the road. The design will have to be to the Town's engineeringspecifications. All construction works will be completed prior to occupation of the newconference centre. The Town also advises that the parking bays to be provided in Dodd Streetare to be for the public and not for the exclusive use of the centre.DETAILS:The plan now submitted by TSH shows 58 bays on the south side of Dodd Street, arranged at90 degrees to the kerb plus a further five parallel bays on the northern side of Dodd Streetadjacent to the existing administration building. The potential for a further 38 bays in a 90degree arrangement along Dodd Street, to the east of the centre is shown, which would resultin a total of 101 bays along Dodd Street.The plan also includes an extensive landscaping proposal. The design principles behind thelandscaping are described as: creating a union between the architecture of the building and thesite with the design drawn from the use of the site by traditional landowners. The landscapingis designed to 'spill over' from the TSH site into the road reserve with raised paving connectingthe centre to the Lake Monger Reserve across Dodd Street.H:\Ceo\Gov\Council Minutes\12 MINUTES\June 2012\D Item 10 Onwards.docx 187
COUNCIL MINUTESTUESDAY 26 JUNE 2012The submission proposes that to ensure construction of the road and carparking interfaces withthe landscaping, TSH is willing to undertake the management of the design, tender andconstruction process of the carpark to the specification of the Town of Cambridge and on thisbasis propose a cost contribution from TSH of $180,000.It is indicated that the current timeframe for completion of the new development is August 2012.Subject to reaching agreement with the Town on cost and scope, they indicate that roadworksin Dodd Street could be completed by November 2012.On the basis of the roadworks being agreed with the Town and construction planning beingunderway, they have requested that they be permitted to occupy the new buildings prior tocompletion of the roadworks. (Note: the advice noted attached to the WAPC approval requiresthat the road works be completed prior to occupation).Comment:ParkingThe concern with parking numbers relates to the conference centre component of the newdevelopment. It is indicated that this could seat up to 200 people. The TSH have stated thatthis area would mainly be utilised in conjunction with normal daily operations of the centre andthat any external use would be out-of- hours, at which time, the 64 on-site parking bays wouldbe available for use. Notwithstanding, it should not be assumed that this would always be thecase and on this basis, it was considered that additional parking should be provided or cash-inlieupaid to the Council for provision/use of public bays in the Lake Monger Reserve.A copy of their letter dated 15 June 2011 is attached. It is noted their letter offers to fund andconstruct an additional 100 bays, a much greater commitment than that required under theirdevelopment approval condition. An alternative option (not preferred) was put forward to makeavailable to the public 52 of their 64 on-site parking bays and to contribute 50% towards anadditional 100 off-site bays, based on a cost of $3,000 per bay.At the time, the Administration had drawn an indicative parking layout for Dodd Street, in frontof the TSH site, showing 87 parking bays. The main difference between this plan and the onenow proposed by TSH is the provision of 90 degree bays on the northern side of Dodd Street.These additional bays are lost due to the landscaping proposal which, as previously mentioned,is planned to extend into the verge.It is important to note, in relation to this discussion on parking numbers, that the Dodd Streetlayouts are indicative sketches only and that actual numbers will not be evident until site surveyand engineering design is completedAlthough the condition of planning approval is not specific on parking numbers (up to 100) theproposal for the provision of 63 bays can hardly be considered as satisfactory. When applyingthis condition, Council had a sketch plan showing 87 bays.As mentioned above, the landscaping proposal put forward as part of the TSH submissionnegates the opportunity for much of the northern side of Dodd Street to accommodate kerbsideparking bays.It is considered that the verge landscaping proposal should be cut back to provide for, at least,parallel parking bays along the length of their site frontage. This is estimated to provide anadditional 11 bays. Apart from increasing parking numbers, these bays would be valuable tothe centre as set-down/pick-up and short term use.H:\Ceo\Gov\Council Minutes\12 MINUTES\June 2012\D Item 10 Onwards.docx 188
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Council Minutes - Town of Cambridge

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