Council Minutes - Town of Cambridge

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COUNCIL MINUTESTUESDAY 26 JUNE 2012Cancellation FeesWhere a cancellation of a booking occurs without sufficient notice a cancellation fee willbe levied. There is no change to the cancellation fee structure.Cancellation fees - % of room hire retained 20112/12 2012/1330 days or more 0% 0%14 to 29 days 25% 25%7 to 13 days 50% 50%Less than 7 days 100% 100%PenaltiesThe existing penalties below are now covered by bond retention, debt collection fees andPolicy. The existing penalty schedule is no longer required.Additional Cleaning–min of 2 hoursLoss of keysNon-payment of invoicesresulting in debt recovery.2011/2012 2012/2013100% cost recovery per invoice to the Delete as re-coup comesTown.from bondForfeiture of bond plus the cost of having Delete as re-coup comesnecessary locks replaced.from bondThe hirer will be re-classified as a highriskuser and will be required to pay inDeleteadvance. On second instance hire will berevoked.Inspection fee $35.00 DeleteSetting Up FeesAs per the 2012 policy review, all set-up and packing down times must be incorporatedinto the hirers total booking time as it is considered occupation of the venue (as per theTBC), therefore the schedule below is no longer required.Setting Up 2011/12 2012/13First 15 minutes before bookingFreeDeletecommences.Thereafter Half the Relevant hourly rate DeletePOLICY/STATUTORY IMPLICATIONS:There are no Policy or Statutory Implications related to this report.FINANCIAL IMPLICATIONS:The adoption of the proposed fees and charges will have immediate impact on the proposed2012/13 Draft Budget.H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\JUNE 2012\C CR.DOCX 115
COUNCIL MINUTESTUESDAY 26 JUNE 2012STRATEGIC DIRECTION:The adoption of the proposed fees and charges supports three of the key priority areas of theTowns 2009-2020 Draft Strategic Plan namely:-• Planning for our community;• Delivering our services;• Capacity to deliver.COMMUNITY CONSULTATION:This matter has been assessed under the Community Consultation Policy. In accordance withthe assessment criteria it was rated at Level 1, for which no community consultation is required.ATTACHMENTS:1. NilCOUNCIL DECISION:(COMMITTEE AND ADMINISTRATION RECOMMENDATION)Moved by Cr Langer, seconded by Cr CarrThat:-(i)(ii)the fees and charges for the Wembley Community Centre and the LeedervilleTown Hall for 2012/13, as detailed in the above report, be adopted effective from 1July 2012;the Chief Executive Officer be authorised by an ABSOLUTE MAJORITY to waivefees and charges in accordance with the provisions of Section 6.12 (1)(b) of theLocal Government Act 1995 should special circumstances apply.Carried by an ABSOLUTE MAJORITY 9/0H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\JUNE 2012\C CR.DOCX 116
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Council Minutes26 JUNE 2012
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Council Minutes - Town of Cambridge

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