Council Minutes - Town of Cambridge

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COUNCIL MINUTESTUESDAY 26 JUNE 2012Bookings AnalysisAn analysis of TBC usage (bookings) in 2011/12 by existing classification confirmed thefollowing:User Group No. of Bookings %Community 159 12.6%Activity 372 29%State & Federal Government 216 16%Commercial 516 41%No Classification 14 1.4%From the competitive analysis provided in Graph 1, it is recommended to adopt an increase of4% in order to meet growing operational expenses. The only exclusion to this is the newAgency Rate. The fee adjustment for the new Agency Rate is represented by an average of thetwo old rates plus 4%. The proposed fees and charges for 2012/13 are listed in Table 1.Table 1 - TBC 2012/13 Fees & ChargesROOMBoulevardNorthBoulevardSouthBoulevardHallLakeMongerPerryLakesLakesSuiteOceanicRoomRoomCapacity 130 130 260 40 40 80 20COMMUNTY RATE - DeleteHour rate 2011/12 37.00 37.00 50.00 23.00 23.00 33.00 15.002012/13 Delete Delete Delete Delete Delete Delete DeleteDiff 0.00 0.00 0.00 0.00 0.00 0.00 0.00Day Rate 2011/12 257.00 257.00 364.00 151.00 151.00 230.00 110.002012/13 Delete Delete Delete Delete Delete Delete DeleteDiff 0.00 0.00 0.00 0.00 0.00 0.00 0.00NOT FOR PROFIT AGENCY RATEHour Rate 2011/12 56.00 56.00 89.00 33.00 33.00 46.00 23.002012/13 48.00 48.00 72.00 29.00 29.00 41.00 20.00Diff -8.00 -8.00 -17.00 -4.0 -4.0 -5.00 -3.00Day Rate 2011/12 400.00 400.00 573.00 243.00 243.00 326.00 160.002012/13 350.00 350.00 550.00 205.00 205.00 300.00 140.00Diff -50.00 -50.00 -23.00 -38.00 -38.00 -26.00 -20.00GOVERNMENT RATEHour Rate 2011/12 63.00 63.00 96.00 36.00 36.00 50.00 25.002012/13 65.00 65.00 100.00 37.00 37.00 52.00 26.00Diff 2.00 2.00 4.00 1.00 1.00 2.00 1.00Day Rate 2011/12 435.00 435.00 635.00 270.00 270.00 358.00 180.002012/13 452.00 452.00 660.00 281.00 281.00 372.00 187.00Diff 17.00 17.00 25.00 11.00 11.00 14.00 7.00COMMERCIAL RATEHour Rate 2011/12 93.00 93.00 137.00 54.00 54.00 79.00 37.002012/13 97.00 97.00 142.00 56.00 56.00 82.00 38.00Diff 4.00 4.00 5.00 2.00 2.00 3.00 1.00Day Rate 2011/12 671.00 671.00 940.00 383.00 383.00 520.00 260.002012/13 698.00 698.00 978.00 398.00 398.00 541.00 270.00Diff 27.00 27.00 38.00 15.00 15.00 21.00 10.00H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\JUNE 2012\C CR.DOCX 107
COUNCIL MINUTESTUESDAY 26 JUNE 2012OTHER FEESEquipment and AncillaryThe Boulevard Centre has a range of equipment which comes under the normal list of fees andcharges. Table 2 below highlights the proposed 2012/13 equipment hire fees with a 4%increase with rounding. Exceptions to this are Tea and Coffee which is extremely profitable andData Projector hire. Raising prices on both items will encourage hirers to bring their own.TABLE 2: The Boulevard Centre proposed 2012/13 Equipment Hire FeesITEM2011/12Hourly2012/13Hourly Diff2011/12Session2012/13Session DiffData Projector & P.A 60.00 62.00 2.00 180.00 187.00 7.00Data Projector only 48.00 50.00 2.00 140.00 146.00 6.00P.A only 38.00 40.00 2.00 103.00 107.00 4.00Electronic W/Board 23.00 24.00 1.00 66.00 69.00 3.00Laptop 23.00 24.00 1.00 66.00 69.00 3.00Flipchart excl Stationery n/a n/a 15.00 16.00 1.00TV/DVD 18.00 19.00 1.00 54.00 56.00 2.00Radio Microphone n/a n/a 47.00 49.00 2.00Extra Microphones n/a n/a 21.00 22.00 1.00Internet per room n/a n/a 25.00 26.00 1.00Continuous Ice n/a n/a 54.00 56.00 2.00Wedding decoration pkg n/a n/a 500.00 520.00 20.00Table centre pieces (ea) n/a n/a 25.00 26.00 1.00Tea & Coffee one serve n/a n/a 2.50 2.50 0.00Tea & Coffee ½ Day n/a n/a 4.00 4.00 0.00Tea & Coffee Full Day n/a n/a 7.00 7.00 0.00Set-up/Cleaning fee 35.00 36.00 1.00 n/a n/aCrockery per setting n/a n/a 1.60 1.70 0.10Kitchen fee (per head) n/a n/a $1 Per head $1 per head 0.00Preferred Catering n/a n/a 10% of gross 10% of gross 0.00High cocktail Bars n/a n/a $25.00 26.00 1.00High cocktail bar with linen n/a n/a $50.00 52.00 2.00Debt recovery (per month) n/a n/a $15.00 16.00 1.00Sat night function cleaningIce Buckets (set of 24)n/an/an/an/a$280.00n/a291.0050.0011.00newStaffing ChargesStaff costs at TBC are recouped from hirers of the facility on a cost recovery basis. Theproposed charges are outlined in Table 3:Table 3:Proposed 2012/13 Staff chargesCustomer Service Attendants 2011/12 2012/13 DifferenceSetting up / Cleaning $34 $35 $1Additional Cleaning $33 Delete n/aInspection fee $33 Delete n/aWeekdays to 5:00pm $34 $35 $1Weekdays after 5:00pm $36 $37 $1Saturdays $36 $37 $1Sundays $39 $42 $3Public Holidays $66 $69 $2H:\CEO\GOV\COUNCIL MINUTES\12 MINUTES\JUNE 2012\C CR.DOCX 108
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Council Minutes - Town of Cambridge

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