Study of the Mount Diablo Unified School District - Mt. Diablo Unified ...

Policies, Procedures, and Compliance• Continue current efforts with the implementation of the student managementsoftware allowing the district to function from a consistent goal selection processusing goals that are measurable.• Establish a procedures document for case management. Assign a student caseloadto school staff for case management duties. Hold the assigned case managersaccountable to ensure adherence to IEP timelines.• Include adherence to special education regulations and timelines in the evaluationof case managers.Cost Implications for Issue 4‐8:Outside of the costs already incurred with the student management software initiativeimplementation, there are no additional costs to the district. Additional costs forimplementation of this consideration relate to the development of a case managementprocedure and staff development for case managers in IEP compliance requirements andcase management duties. If the staff development is provided during team meetings duringthe school day, there would be no additional costs incurred by the district.Issue 4‐9: Management of Student Data and State Reports.Data on referrals and completed IEP submissions at the building level often do not matchthe data at the district offices. Through interviews, focus groups, and visits, many principalsexpressed frustration over directives that there were delinquent submissions that hadalready been forwarded on time. This created more work for each building administrativeteam to research the problem only to find out the mistake was on the district office side.Once the student management program is operating fully throughout the district, it ishoped that this problem will be alleviated and the required data will be readily available.This will also assist with state reports which have been, in the past, submitted in anuntimely fashion.Adherence to IEP timelines and case management should be school‐based. Schools shouldmaintain accurate data systems for tracking compliance timelines.Considerations for Issue 4‐9:• Ensure that the district IEP data system is accurate and up‐to‐date. Refer toconsiderations for Issue 7‐11 also.• Provide accurate and timely compliance reports to schools regarding IEP andevaluation timelines.• Hold building administrators accountable for adherence to IEP compliance andtimelines.MGT of America, Inc. Page 4‐15