student handbook - Baton Rouge Community College

Appendix D – Federal Educational Rights and PrivacyAct (FERPA)The Family Educational Rights and Privacy Act (FERPA) guarantees studentsthe following rights in respect to personal educational records:1. The right to request access to personal educational records forinspection and review within 45 days after the date that thecollege receives the request. A student should submit a writtenrequest to the Executive Director of Enrollment Services thatidentifies the records that the student wishes to review. Thiscollege official arranges for the student to inspect the recordsand notifies him/her of a time and place to review them. Ifstudent records are maintained by a person other than the ExecutiveDirector of Enrollment Services, the student is advisedwhich college official the student should contact.2. The right to request that one’s educational record be amended,if a student believes that his/her records are inaccurate. Thestudent should submit a written request to the college officialresponsible for maintaining student records and clearly identifythe part of his/her record that needs to be modified and statethe reasons why. If the college does not amend the record asrequested, the college is obligated to notify the student of thedecision and advise the student of his/her right to a hearing. Informationregarding hearing procedures is provided at the timethe student is notified that a hearing has been scheduled.3. The right to consent to disclosures of personal informationcontained in educational records, unless FERPA has previouslyau thorized a disclosure without consent. FERPA permitsdisclosure of information to school officials who havelegitimate educational interests. A school official, accordingto FERPA, is defined as A) a person employed by the college inan administrative, supervisory, academic, or research position,or a support staff member (includ ing personnel in the Officeof Environmental and Public Safety); B) a person or companywith whom the college is contracted (an attorney, an auditor,or a collection agent); C) a person serving on the LouisianaBoard of Regents; D) or a student serving on a com mittee in anofficial capacity such as a disciplinary or grievance committee,or assisting a school official in performing his/her offi cial duties.69